EXECUTIVE DIRECTOR (CARPHA/12/FT260)

30 June 2016
 
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Vacancy Notice No: CARPHA/12/FT260
 
Title: Executive Director
 
Grade: S7
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first six months probationary period
 
Date: 5 July 2012
 
Application Deadline: 31 July 2012 Vacancy Filled
 
Duty Station:  Port of Spain, Trinidad and Tobago
 
Organization unit: HQ Headquarters (HQ) /
CARPHA - Caribbean Public Health Agency (CARPHA)
 
OBJECTIVES OF THE PROGRAMME :
CARPHA is the Health Agency of the Caribbean region with a collective response to strengthen and reorient the health system and approach to address the changing nature of public health challenges, particularly in relation to communicable diseases such as HIV / AIDS and Non-Communicable Diseases, such as obesity, cancer, heart disease and diabetes. CARPHA will support this by adopting a truly people-centred, evidence-based approach to its work. It will continue to address long term persistent threats to the Region related to natural disasters
Description of duties: Under the supervision of the CARPHA Executive Board the incumbent assists in the planning, organization, operation and evaluation of CARPHA's administrative services and is responsible for, but not necessarily limited to, the following assigned duties:
Description of duties:
1. PURPOSE OF JOB
During the period of establishing CARPHA, the purpose of this position as Head of the Implementation Team, is to provide the effective leadership to the team while offering the strategic planning and direction for the establishment of the entity thereby ensuring the progress and execution of the Implementation Plan.
The position oversees the staffing of the Implementation Team, supervises and directs the activities of the Leads ensuring that overall project schedules are on track, activities reports are reviewed and presented to the Executive Board and that decisions and necessary corrective action are implemented taken to ensure the progress of the Implementation Plan is not derailed.
The Executive Director is also a critical technical member of CARPHA campus capital planning and construction project team.
11. ACCOUNTABILITY OBJECTIVE
Accountable to the Heads of Government Conference while directly reporting to the Executive Board, (of which he/she is an ex-officio member), and liaising with the Interim Executive Director, and the Technical Advisory Committee during the establishment of CARPHA:
Provides the effective strategic planning and leadership for the execution of the Implementation Plan. He is responsible for the appointment of a Technical Advisory Committee and provides direction on Project management activities, ensuring that resources are mobilized, optimally utilized and effectively managed to ensure the timely collation of the RHIs into CARPHA.
He /She engages in dialogue, and consults and collaborates with Member states, Ministries of Health, the RHIs and various stakeholders keeping them informed on the progress of the project and on relevant public health matters.
As Executive Director:
Provides leadership and direction to the Management Team in the day to day operations of the entity. He is accountable for the general performance of the team, the compilation of the long term strategic plans to ensure viability and the achievement of public-health objectives.
The Executive Director ensures that robust financial, administrative communication support systems and infrastructure are in place and that there is adequate budgetary support to execute plans and programmes. Timely reporting on the Agency's overall performance and all resources expended by is the responsibility of this Executive.
He also ensures that Annual Work Programmes including health-related technical projects and programmes are designed and approved and in this regard, he supervises the work of subordinates, identifying and discussing with them their "Key Results Areas" to be used as determinants to their performance results on a quarterly and annual basis.
111. DIMENSIONS OF POSITION
A. NATURE AND SCOPE OF THE POSITION
As Executive Director the following tasks and activities are expected to be executed:
(a) APPOINT a Technical Advisory Committee to advise in the collation of the RHIs into CARPHA and on other technical aspects of the Project;
(b) ENSURE appropriate staffing of the Implementation Team and that resources are mobilized and effectively deployed;
(c) OVERSEE the establishment of financial and administrative systems and the provision of support services for the implementation team such as procurement, travel, communications, etc;
(d) OVERSEE the creation and management of an efficient and effective internal information and communication system as well as the effective utilization of information systems and services;
(e) DIRECT the execution of the Implementation Plan within established time frames; provide advice and solutions where bottlenecks are identified;
(f) SPEARHEAD AND MAINTAIN communication between the Agency and Directors of RHIs and other stakeholders; consult on public health matters and operations;
(g) PROVIDE quarterly and ad hoc updates to stakeholders on the progress of the Implementation Plan;
(h) LIAISE with the GOTT on all CARPHA-related issues;
As Executive Director, the following duties and responsibilities are to be performed:
a) PREPARE and present three- year strategic and operational plans for the Agency in line with policy directives for Board approval;
b) PRESENT the annual budget and multi-year programme estimates for approval of the Board;
c) PLAN and implement health-related programmes and services through the existing RHIs until the physical collocation at the new CARPHA campus in Trinidad is completed; IDENTIFY resource mobilisation needs and sources;
d) ENSURE sound and effective management of the funds and assets of the Agency, including Donor funds for special projects, within the Board approved budgets; and in keeping with the regulations approved by the Executive Board ;
e) PROVIDE regular financial and operational progress reports to the Board; prepare and present an Annual Report to the Board;
f) ENSURE the timely implementation of decisions of the Board other partners and donors;
g) MONITOR the internal organisational systems, policies and procedures for operational efficiency and re-design or modify as needed;
h) EVALUATE the effectiveness of projects and programmes to assess the achievement of outputs;
i) REPRESENT the Agency on Boards or Committees of the Caribbean Community as may be agreed on with the Community;
j) ESTABLISH and maintain stakeholder relations; identify and cultivate new relationships and partnerships for the benefit of both parties;
k) PERFORM any other related functions as may be delegated by the Board from time to time in furtherance of the achievement of the Agency's Plans and Programmes.
The Executive Director must also coordinate on an annual basis, the development of "Major Job Objectives" for each Work Programme and identify and discuss with direct reports the "Key Results Areas" to be used as determinants to their performance on a quarterly basis as also:
a) Advise on the achievability of planned activities and outputs against the background of availability and adequacy of human, technical and financial resources;
b) Undertake quarterly monitoring and review of programme activities against planned goals for staff directly supervised;
c) Assess on an annual basis the performance of staff under direct control.
B. PRINCIPAL ORGANISATIONAL RELATIONSHIPS:
This position reports directly to the Executive Board. The incumbent relates to the following areas internally and externally in carrying out accountability objectives:
INTERNAL:
--Executive Board Technical Advisory Committee: To consult on and discuss strategic direction, Work Plans programmes; To discuss Budgets, Annual Reports; to participate in providing leadership and in formulating and developing long-range goals and objectives. to plan for, approve, monitor and evaluate programmes; to advise on matters with respect to the management, administration and operation of the Agency
--Deputy Director, Director of Surveillance and Analysis and Director of Corporate Services-- To discuss highlights of programmes as well as resultant issues, problems and emerging developments; to consult on technical and to review analysis of activities, costs, operations and determine progress towards stated goals and objectives. To discuss the formulation of general policy guidelines for Financial Administration; to discuss adequacy of resources and the contributions of resources from Donors and Member States, To discuss administrative matters; financial reports and analyses;
--CCS and wider Management Group: To confer and review achievements and discuss required changes in goals and objectives resulting from and conditions
EXTERNAL:
--Member States To provide technical assistance to Member Governments and in the context of developing and implementing Community Policy and decisions
--Council for Human and Social Development RHIS: (a) To hold consultations to inform the decision-making and implementation process within Member States; (b) To consult with and advise on progress; Coordinate the execution of the implementation Plan.
--Donor Agencies Diplomatic Representatives: To discuss the sourcing and mobilisation of resources for projects and programmes.
--Regional Institutions Other Stakeholders: To undertake consultations
--External Auditors: (a) To hold consultations within and
outside of the region to inform policy and programmes and the decision-making and implementation process. (b) To discuss matters relating to the audit of the Agency
REQUIRED QUALIFICATIONS
Education:
A minimum of a Masters Degree in Public Health. Candidates possessing a Ph.D. related to the health sector or in public health will have a distinct advantage.
Skills:
Strong knowledge of International and Caribbean Public Health sector issues and trends and CARICOM health sector integration schemes;
Knowledge of international financial institutions and donors and a proven track record in resource mobilisation.
Training and experience in Project design, appraisal, implementation and management;
Computer proficiency in MS Office Suite and a digital project management tool such as MS Project;
Knowledge of Strategic Management and Corporate governance;
Excellent analytical and communication skills.
Excellent leadership and human relations skills in order to effectively liase with Member states, team members, RHIs, technocrats and to interface with donor agencies;

Candidates must be able to create and foster a positive and motivating work environment which encourages critical thinking and feedback that improves the quality of work, productivity, and inter-personal relationships.
Experience:
10 years' experience working at the Senior/ Executive management level in the public sector or in a regional or international health sector organisation or in an environment interfacing with or managing national, regional or international multi-health sector stakeholders
Languages:
English
Additional Information:
The grade for this position is S7 CARICOM OFFICIAL SCALES
CARPHA offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave.
CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Monthly salary: (Net of tax)
EC$ 25,204 at single rate
EC$25,204 with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

Vacancy Filled

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