DIRECTOR, CORPORATE SERVICES (CARPHA/12/FT261)

4 December 2016
 
PDF/Print version
 
Returning applicants, please log in
Not registered? Register here
 
List of closed vacancies
 
Return to current vacancies list
Vacancy Notice No: CARPHA/12/FT261
 
Title: Director, Corporate Services
 
Grade: S5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first six months probationary period
 
Date: 3 July 2012
 
Application Deadline: 31 July 2012 Vacancy Filled
 
Duty Station:  Port of Spain, Trinidad and Tobago
 
Organization unit: HQ Headquarters (HQ) /
CARPHA - Caribbean Public Health Agency (CARPHA)
 
OBJECTIVES OF THE PROGRAMME :
CARPHA is the Health Agency of the Caribbean region with a collective response to strengthen and reorient the health system and approach to address the changing nature of public health challenges, particularly in relation to communicable diseases such as HIV / AIDS and Non-Communicable Diseases, such as obesity, cancer, heart disease and diabetes. CARPHA will support this by adopting a truly people-centred, evidence-based approach to its work. It will also address long term persistent health threats to the Region related to natural disasters
Description of duties:
Under the direct supervision of the Executive Director the incumbent assists in the planning, organization,operation and evaluation of CARPHA's administrative services and is responsible for, but not necessarily limited to, the following assigned duties:

1. Plan, recommend and implement systems, norms and procedures for the administration of human, financial and material resources of the Agency as well as for the control and evaluation of such processes;
2. Collaborate with the Executive Director in the planning, organization, operation and evaluation of the administrative services, as well as in the analysis of the staffing needs of the office, particularly with respect to the competencies needed to execute the program of work;
3. Participate in the implementation and development of the Agency's technical cooperation projects and activities by planning and controlling all financial and administrative services and support required.
4. Formulate general and specific budgetary estimates for regular and extra budgetary funded projects; plan, organize and monitor the application, control and accounting of approved budgetary allocations by programs;
5. Administer, control and disburse funds within the approved budgetary allocation in accordance with established regulations and procedures and within the authority delegated;
6. Administer personnel policies and apply regulations, rules and procedures concerning recruitment, appointment, benefits and other personnel matters including issues related to immunities and privileges as they apply to international staff, as well as local labour legislation as it applies to personnel hired under local conditions of employment and contractual service arrangements; coordinate with the local Legal Consultant for issues related to local contractual arangements;
7. Supervise the computerized administrative activities of the Agency, monitor the development of new systems software and the preparation of the corresponding operation standards and procedure manuals; ensure that the appropriate system's administrative and maintenance tasks are performed;
8. Assist in the planning, design, development, and maintenance of the Office's computerized information systems; undertake feasibility studies, analyze and recommend modifications to existing applications, etc.;
9. Develop and recommend annual staff development programs in order to improve the efficiency and effectiveness of the Office's administrative and managerial capability; plan and organize the implementation of approved training; participate or provide training in subjects related to administration;
10.Brief and guide project managers and other personnel of national and regional projects with respect to the management of all administrative operations and services; ensure that pertinent rules and regulations of the Agency as well as conditions of agreements with donors and the government are observed;
11. Prepare confidential correspondence, special reports, questionnaires, evaluations, and justifications related to specific and general administrative tasks within the area of responsibility, as necessary;
12. Coordinate the periodic collection and analysis of pertinent economic and financial data in order to recommend rates or adjustments to rates for special service agreements, special contractual arrangements, agreements with donors, other participating institutions, etc.;
13. Develop, implement and ensure institutional/organizational security measures are complied with;
14. Monitor and coordinate the upkeep and maintenance of the premises with services providers and Government counterparts as per contracts, basic and lease agreements for the property;
15. Assist the Executive Director and technical advisors in the active search of funding for priority projects. Participate in meetings with donors; prepare presentations and necessary documents for obtaining financing.
16. Supervise staff assigned to the Corporate Services Team, establish clear work objectives, conduct timely and effective performance appraisals, provide coaching and feedback and support staff development opportunities.
17. Supervise the activities of the procurement cycle and ensure compliance with established Procurement rules and regulations.
18. Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: A university degree from an accredited university in business, public administration, finance, economics, or a related field.

Desirable: An advanced degree in a management or financial related discipline would be an asset.
Skills:
Behavioral Competencies:
--Intrainstitutional Action: Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the main focus of the incumbent's technical work. Understands the results required and performs to that standard.
--Analysis, synthesis and forecasting : After analyzing situations on the basis of the available evidence and knowledge, leads one's area of responsibility toward individual and collective actions. Encourages the importance of continual analysis. Verifies and promotes that action is taken in situations that will require future intervention, based on ongoing analysis. Leads others in decisions needed to implement required actions. Is capable of anticipating the implications of analyzed situations between one and two years ahead.
--Performance management;Displays self-initiative toward measurable improvement. Contributes to the development and implementation of realistic and achievable work plans. Evaluates development in terms of the completed objectives. Is capable of achieving objectives and goals in a constant and systematic way. Discusses suggestions for improvement. Recognizes the needs for development and orients on how to improve.
--Teamwork:Promotes team work and leads one's area to finish tasks and accept responsibility. Creates a positive environment within the area of work. Makes everyone feel like they are part of the team as well as welcomes and appreciates everyone's ideas and suggestions. Able to see the positive aspects of working as a team, shares the team's enthusiasm for achieving mutual goals.
--Administrative support for technical cooperation interventions: Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of available options to provide support for the technical cooperation teams.
--Leadership: Uses formal authority and power in a fair and equitable manner. Makes a personal effort to treat all group members fairly. Capable of creating the necessary conditions that allows the team to work adequately.
--Accountability : Identifies, in conjunction with management, specific activities, processes jobs that require defined accountability, linking them to accountability strategies and objectives. Revises periodically progress made in the established work plan with his/her supervisor. Constantly reaches their objectives.

Technical Expertise:
--Expertise in budget planning and programming, financial/accounting administration, local and international human resources management, security, travel arrangements, general services, procurement, and other related administrative services and operations.
--Thorough theoretical and practical knowledge of managerial principles and practices, as well as good judgment to plan and execute tasks and to supervise subordinates.
--The incumbent must exercise tact and skill in handling financial, personnel, and administrative problems, and be able to maintain good working relationships with government authorities and officials from donors, host government, and other participating institutions.
--Strong professional oral and writing skills, including the development of reports, oral presentations, and other documents for consideration at the highest levels of the Organization

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Visio and Project would be an asset.
Experience:
Seven years of combined national and international professional experience in administration, with supervisory responsibilities in budget, finance, personnel, procurement, and general services. Experience should include supervision and/or application of office automation software packages and information systems as well as training abilities.
Languages:
Very good knowledge of English.
Additional Information:
The grade for this position is S5 CARICOM OFFICIAL SCALES. The salary range for this position is EC$13,688-EC$19,213.
CARPHA offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave.
CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Monthly salary: (Net of tax)
EC$13,688 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications