HUMAN RESOURCES TECHNICIAN II (PAHO/16/FT839)

27 June 2017
 
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Vacancy Notice No: PAHO/16/FT839
 
Title: Human Resources Technician II
 
Grade: G7
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two year, first year probationary period.
 
Date: 29 December 2016
 
Application Deadline: 20 January 2017 Selection in Progress
 
Duty Station:  Brasilia, Brazil
 
Organization unit: AM Americas (AM) /
AMCO Countries (AM_ACO)
PWR-BRA
 
OBJECTIVES OF THE PROGRAMME :
PAHO Country Offices are responsible for ensuring that the Pan American Health Organization / World Health Organization (PAHO/WHO) country program of technical cooperation and its country presence provides adequate support to the national health development process and, at the same time, enables the country/ies to shape the sub regional, regional, and global health agendas. The PAHO/WHO Country Office is the basic organizational unit for technical cooperation with the country/ies, drawing on PAHO/WHO resources from all levels and all parts of the Organization.
Description of duties:
Under the general guidance of the Administrator, and the direct supervision of the Human Resources Specialist, and in close coordination with Human Resources Management (HRM) at Headquarters, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

a) Assist and coordinate the recruitment and selection processes for fixed-term and short-term United Nations (UN) positions, and local positions for hiring under local conditions of employment (contingent workers); provide guidance to technical staff regarding the proper use of contractual mechanisms; collaborate in the process of preparing job descriptions for fixed and short-term positions, and terms of reference for contingent worker positions; prepare and place local advertisements; conduct screening of applications and interviewing of candidates; administer testing; prepare documentation for and act as Secretary of the local selection committees;
b) Initiate and/or approve human resources (HR) related actions in the corporate information system for staff and contingent workers; serve as HR Partner in the PASB Management Information System (PMIS), and HR focal point for the selection process of local and internationally recruited positions;
c) Prepare and process contracts for contingent workers (National PAHO Consultants (NPCs), International PAHO Consultants (IPCs); local positions through local employment agency, etc.), in accordance with standard operating procedures, policies and guidelines; prepare estimated cost for contracts; issue contracts; process hiring and termination business processes; register consultants in accident insurance scheme; monitor and update PMIS as required with data on all contingent worker positions and contracts;
d) Administer the files of contingent workers hired under local conditions of employment; monitor performance and issue approved salary increases as applicable, based on established practices and procedures; update the corporate personnel information systems with new positions and changes in status, as applicable; monitor the financial billings of the local employment agency; verify costs and submit for payment;
e) Assist the Human Resources Specialist in the budget provision and execution for personnel and HR activities;
f) Administer personnel policies and apply regulations, rules and procedures concerning recruitment, appointment, benefits, and other personnel matters including issues related to immunities and privileges as they apply to international staff as well as local labor legislation as it applies to personnel hired under local conditions;
g) Ensure that the supporting documentation for the certification of dependants, civil status, education grants and/or any other staff benefits and/or allowances are reviewed and verified;
h) Ensure that requests for payment of salaries, pension fund documentation, annual verification of dependants, annual leave reports/requests and any other entitlements are prepared and submitted accordingly; coordinate and process the extension of staff and contingent worker contracts;
i) Maintain all administrative records related to Office staff, to include: extension of contracts, job description reviews, recruitment of short term staff under the different contract types of the Organization; prepare the corresponding justifications for the contracts and authorization of payments for contingent workers;
j) Brief prospective candidates or new appointees on benefits and conditions of employment; inform staff members on administrative procedures related to official travel, annual leave, sick leave, health insurance benefits and other personnel matters;
k) Collaborate with the Human Resources Specialist in the development of proposals on staff development plans; collaborate in the training of technical and support personnel; assist in obtaining salary data for local salary surveys and for salary scales for personnel hired under local conditions of employment; monitor and assist in the process of updating local salary scale and pay bands for contingent workers;
l) Prepare formal notifications to local authorities on the arrival and departure of international staff; handle documentation required by the Ministry of Foreign Affairs and other government agencies; assist staff members in matters related to customs clearance of their personal and households effects, etc.;
m) Provide guidance and support to staff regarding the process for initiating and completing the annual Performance Planning and Evaluation System (PPES) process, as needed;
n) Compose, draft and prepare correspondence in Portuguese, English or Spanish pertaining to assigned duties on own initiative or from verbal/written instructions, for signature;
o) Participate in interagency activities and groups, as required;
p) Act as Focal Point for Human Resources matters in coordination with HRM at Headquarters;
q) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: High school diploma with formal training in the administrative field.
Desirable: Specialized training at the college, university or business school level with emphasis on human resources management or a Bachelor's degree in Human Resources Management would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. In addition, PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.
Skills:
Key Behavioral Competencies
Intrainstitutional Action: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
Service Orientation: Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
Information Management: Verifies that relevant information is obtained, processed, selected, and disseminated in area of work. Acquires the training to utilize technologies for processing information relative to the area of work in a logical and organized manner, which facilitates the dissemination of information, resulting in information that is consistent, valid and accurate. Keeps abreast of latest technologies for processing the information relevant to the area of work, and weighs its advantages/disadvantages.
Administrative support for technical cooperation interventions: Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of available options to provide support for the technical cooperation teams.
Continuous Learning: Looks for and takes advantage of all opportunities to share knowledge and sources of learning with colleagues and staff across the Organization. Is always willing to share with others new knowledge. Is able to apply the Organization's best practices or any other institution's best practices. In many occasions shares with others his/her knowledge about best practices beyond their area of work.
Accountability: Accurately and objectively provides information, as required, on one's activities. Prepares accurate and objective reports on one's activities and partial/final results. Can account for each of the specific tasks of one's work.

Technical Expertise
 Knowledge of human resources practices and procedures combined with the ability to explain policies, regulations, standards and established guidelines which form the basis for personnel decisions and actions.
 Skills in planning, organizing, problem-solving, and decision-making of office management processes.
 Ability to maintain databases, input data, and prepare reports and documentation including special charts, graphics, and other features.
 Ability to research, analyze and organize information in order to prepare charts, graphics, reports, etc.
 Ability to plan, organize, coordinate and carry out administrative processes, such as: monitoring of human resources processes, maintenance of expenditure records, preparation of budgets, etc.
 Ability to write/originate routine and non-routine correspondence and reports in Portuguese, English and Spanish.
 Ability to plan, organize, coordinate, and carry out administrative processes such as: contract management, recruitment of personnel, preparation of reports, coordinating administrative support services, etc.
The nature of the business in HR requires sensitivity, confidentiality and respect for all contacts and information processed.

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Visio and Project would be an asset.
Experience:
Essential: Seven years of experience in human resources functions.
Languages:
Very good knowledge Portuguese and English. Knowledge of Spanish would be an asset.

Additional Information:
PAHO OFFERS AN ATTRACTIVE COMPENSATION PACKAGE INCLUDING AN ANNUAL NET SALARY (SUBJECT TO MANDATORY DEDUCTIONS FOR PENSION CONTRIBUTIONS AND HEALTH INSURANCE). OTHER BENEFITS INCLUDE: 30 DAYS ANNUAL LEAVE, DEPENDENCY BENEFITS, PENSION PLAN, AND HEALTH INSURANCE SCHEME.

ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

ADMINISTRATIVE/SUPPORT POSITIONS IN BRASILIA ARE OPEN TO BRASILIA METROPOLITAN AREA RESIDENTS ONLY. CANDIDATES MUST BE A BRAZILIAN CITIZEN OR BE A PERMANENT LEGAL RESIDENT IN THE COUNTRY.

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.
Annual salary: (Net of tax)
Reais 129,379 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Selection in Progress

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