PROCUREMENT ASSISTANT (MEDICINES ) - 373989 (EMRO/15/FT654)

27 August 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EMRO/15/FT654
 
Title: Procurement Assistant (Medicines ) - 373989
 
Grade: G5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years (depending on availability of funding)
 
Date: 29 November 2015
 
Application Deadline: 14 December 2015 Selection in Progress
 
Duty Station:  Cairo, Egypt
 
Organization unit: EMRO Eastern Mediterranian Regional Office (EM/RGO) /
EM/DAF General Management (EM/DAF)
EM/LSP Logistical Support To Country Programmes
 
OBJECTIVES OF THE PROGRAMME :
The procurement support services unit is responsible for procurement and delivery of goods and services essentially needed for the implementation of WHO collaborative programme activities.
Description of duties:
Purpose of the Position:

Provision of assistance for the processing of procurement requests for medicines, pharmaceuticals and medical supplies.

Organizational context:

Work is performed within a normal office environment. Work is assigned by supervisor who gives instructions on non-routine matters. Routine work is performed independently within detailed guidelines.

Summary of Assigned Duties:

Under the guidance and direct supervision of the Technical Assistant, incumbent shall perform the following duties and responsibilities:

1. Reviewing the submitted requests to ensure correctness of submitted medicines regarding complete and correct specifications.
2. Checking the offered specifications and verifying that they match requirements by WRO/MOH or Technical Unit.
3. Drafting comparative statements and analysis sheets.
4. Communicating with suppliers and Country Offices through drafting replies and follow-up.
5. Reviewing Requisitions below $ 50,000 received from the Country Offices to ensure that all documents are available and prices are reasonable.
6. Providing comparable prices from the local market as well from previous purchases, to ensure that the offered prices by local suppliers through Country Offices are reasonable.
7. Providing Country Offices with an estimate cost of needed medicines "upon request".
8. Drafting letters and memos related to the procurement of medicines including adjudication report, RCRC memo and notes for the records.

Achievement Activities include:
9. Efficient flow of information and filing system of procurement related documents.
10. Meet deadlines and timely respond to requests.
11. Timely and accurate reviewing of the received offers.
REQUIRED QUALIFICATIONS
Education:
Essential: Completion of secondary education.
Desirable: University degree in Pharmacy.

WHO only considers higher educational qualifications obtained from an accredited institution.
Skills:
Competencies:

1) Communicating in a credible and effective way.
2) Producing results.
3) Fostering integration and teamwork.
4) Knowing and managing onself.

http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Functional Skills and Knowledge:

- Broad technical knowledge of Medicine, Medical Supplies, and consumables.
- Ability to cope with heavy workload and meet deadlines and ability to work under pressure.
- Knowledge of WHO Manual rules and practices.
- Analytical capacity and strong attention to details.

Other Skills:

- Ability to operate PC and good knowledge of Microsoft applications
- Knowledge of GSM/Oracle applications.
Experience:
- At least five years' experience in the procurement of medicines and medical supplies.
- Good experience in the practical application of price/costs analysis techniques.
Languages:
Languages: Excellent knowledge of English and Arabic. French is an asset.
Additional Information:
-This post is subject to local recruitment and will be filled by persons residing within the local commuting area.
- Applicants are kindly requested to pay attention to the screening questions as they will be used to screen out unqualified candidates.
- Only qualified applicants with the relevant experience will be considered.
- The written test might be used as an eliminatory tool.
- Other similar positions at the same level may be filled from this vacancy notice.
Annual salary: (Net of tax)
EGP 98,493 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Selection in Progress

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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