EBOLA RECOVERY - PROCUREMENT OFFICER (AFRO/15/TASR87)

29 August 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: AFRO/15/TASR87
 
Title: EBOLA RECOVERY - PROCUREMENT OFFICER
 
Grade: P2
 
Contract type: Temporary Appointment under Staff Rule 420.4
 
Duration of contract:  12 months
 
Date: 2 December 2015
 
Application Deadline: 11 December 2015 Vacancy Filled
 
Duty Station:  Conakry, Guinea
 
Organization unit: AF_GIN Guinea (AF_GIN) /
AF_GN1 WHO Representative's Office (AF_GN1)
 
OBJECTIVES OF THE PROGRAMME :
Procurement of goods and services entails timely and cost effective provision of medical and non-medical supplies, equipment and services for the implementation of the countries' health collaborative programmes as well as emergency operations resulted from epidemic, man-made and/or natural disasters. This is achieved through mechanisms such as umbrella agreements and electronic commerce, ensuring promotion of more autonomous methods of purchasing in order to provide continuous support for programme delivery in a rational and sustainable manner.

Organizational Context:
Under the direct supervision of the WHO Representative in Guinea and the overall guidance of The Operations Officer the incumbent will lead a team of assistants to plan, coordinate and implement the overall procurement activities of WHO country office (WCO). He/she will implement all procurement activities following the Organization's relevant policies and in close coordination with the Regional office, the Global Service Center (GSC) and HQ Procurement Team.

The incumbent will closely work with suppliers to establish a professional pre-qualification of potential bidders for key goods and services and negotiate effective deals for the WCO after approval of the Contract Review Committee.
Description of duties:
Purpose of the Post:
Oversee the procurement and delivery of supplies and services essentially needed for the implementation of the WHO collaborative programme activities at the country level.

The incumbent will perform the following duties:

1.Plan and oversee the various procurement and contracting activities for WHO programmes at the country level. This includes preparing cost estimates and procuring through GSM and locally, equipment and supplies.

2.Analyze all procurement requests received from the technical units as well as other sub- offices, review procurement and various contractual documents for compliance with contract specifications; authorize the payment of suppliers and freight forwarders invoices.

3.Review and monitor the preparation and distribution of invitations for bids and requests for quotation to qualified suppliers. Analyze offers and make recommendations on contract awards, in compliance with the WHO standards, policies and procedures.

4.Monitor the updating of the WCO suppliers database, prepare suppliers' performance evaluations to identify suppliers who repeatedly do not comply with the terms and conditions of their contracts.

5.Draft audit responses, review and follow- up on any outstanding audit recommendations related to the procurement of goods or services at the WCO.

6.Work closely with the Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipment and provide updates on delivery status or delays; resolve any outstanding issues.

7.Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and negotiate settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions;

8.Set up and maintain an appropriate documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received.

9.Perform any other relevant duties.
REQUIRED QUALIFICATIONS
Education:
Essential:
First university degree in pharmacy, business or public administration, management (or a relevant combination of professional certification and formal training or self-study).
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Desirable:
Master's degree or professional qualification in procurement from a recognized institute.
Skills:
Functional Skills and Knowledge:
-Thorough knowledge in supply operations and procurement services
-Ability to manage and prioritize in difficult and complex situations.
-Excellent organizational and analytical skills with the ability to coordinate activities and multitask.
-Demonstrated skills in databases management and use for monitoring of procurement, inventory, and forecast needs.
-Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy.

WHO Competencies:WHO global competencies model at: http://www.who.int/employment/WHO_competencies_EN.pdf
1) Communicating in a credible and effective way
2) Producing results
3) Fostering integration and teamwork
4) Setting an example
5) Ensuring the effective use of resources

Other Skills (e.g. IT): Proficiency in MS Office.
Experience:
Essential:
At least two years of relevant experience in procurement and contracting operations, with experience in field operations. Working experience in developing countries and/or emergency response.
Languages:
- Very good knowledge of French and/or English and working knowledge of the other language.
Additional Information:
THIS VACANCY IS GENERIC AND OUTLINES THE MINIMUM REQUIREMENTS.

ONLY THOSE APPLICANTS WHO ARE CONSIDERED FOR DEPLOYMENT AGAINST A SPECIFIC POSITION WILL BE CONTACTED. AS REFERENCE CHECKS WILL BE MADE THROUGH YOUR CURRENT AND PREVIOUS EMPLOYERS AT THE POINT OF SHORTLISTING, PLEASE ENSURE THAT THEY ARE INFORMED OF THE URGENCY TO PROVIDE RAPID FEEDBACK. PLEASE ENSURE THAT YOU INDICATE THEIR E-MAIL ADDRESS WHEN COMPLETING YOUR PERSONAL HISTORY FORM.

PRIOR TO DEPLOYMENT CANDIDATES MUST:
- HOLD A VALID YELLOW FEVER VACCINATION CERTIFICATE
- COMPLETE THE ONLINE UNDSS BASIC II SECURITY IN THE FIELD TRAINING WHICH IS ACCESSIBLE THROUGH https://training.dss.un.org/courses/v21/pages/dss_login_register.php
- PROVIDE ALL COPIES OF DEGREES/DIPLOMAS INDICATED IN THEIR PERSONAL HISTORY FORM

WHO's salaries are calculated in US dollars. They consist of a base salary and a post adjustment, which reflects the cost of living in a particular duty station and exchange rates. Other benefits include: 30 days annual leave, family allowance, home travel, education grant for dependent children, pension plan and medical insurance.
Please visit the following websites for detailed information on working with WHO:
http://www.who.int (To learn more about WHO's operations )
http://icsc.un.org Click on: Quick Links > Salary Scales > by date

Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
Annual salary: (Net of tax)
USD 47 292.- at single rate
USD 50 420.- with primary dependants
Post Adjustment: 52.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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