PROCUREMENT SPECIALIST (PAHO/14/FT461)

8 December 2016
 
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Vacancy Notice No: PAHO/14/FT461
 
Title: Procurement Specialist
 
Grade: P2
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period.
 
Date: 28 August 2014
 
Application Deadline: 25 September 2014 Vacancy declared unsuccessful
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Procurement Supply and Management (PRO)/Procruement , Strategic Fund Management (PRO/SF)
 
OBJECTIVES OF THE PROGRAMME :
The Department of Procurement and Supply Management (PRO) processes a wide range of procurement and contracting actions in support of health related activities and administrative support requirements for Country Offices, Centers and Headquarters Offices. PRO also processes procurement actions in support of WHO Regional Offices.
Description of duties:
Under the general supervision of the Director, Procurement and Supply Management (PRO), and the direct supervision of the Procurement Specialist, Strategic Fund Management, PRO/SF, the incumbent is responsible for, but not necessarily limited to the following assigned duties:

a) Process the purchase of a variety of commodities for the Organization; analyze purchase authorizations for adequacy of specifications and other requirements; work with domestic and international vendors to provide overall order fulfillment; negotiate and analyze costs; select or recommend sources of supply, as necessary, to ensure effective competition;
b) Determine whether procurement will be by selective or competitive negotiation for procurement under level of Delegation of Authority (DOA);
c) Solicit bids or quotations; analyze them for conformity to specified requirements and for price, delivery and other considerations such as warranty, maintenance, compatibility, etc.; negotiate with suppliers and award contracts based on considerations of all factors;
d) Prepare price estimates to provide price and availability information on products and services;
e) Assert the method of shipment, indicating the correct condition of shipment for the items - hazardous, etc., ensuring acceptance by consignee; report on shipping cost;
f) Prepare and issue purchase orders, contracts and amendments; ensure inclusion of complete and accurate specifications, terms and conditions;
g) Maintain up to date the procurement file with all information related to the pre- award activities;
h) Prepare justification and analysis reports for procurement over delegation of authority to be submitted to the Contract Review Committee (CRC) for approval;
i) Contact and interview vendors to obtain product price and availability information to facilitate identification and selection of suppliers, evaluation of specifications; provide technical advice to requisitioners regarding appropriate products, substitutes or alternatives; keep informed of new products and market conditions, etc.;
j) Assist in the planning, coordination and implementation of any special procurement program assigned to the Team;
k) Participate in the review, analysis and evaluation of procurement systems for modifications, improvements and streamlining of processes;
l) Represent PRO in meetings with internal and/or external stakeholders;
m) Track performance of the assigned commodities in order to maintain high customer satisfaction and take corrective actions in coordination with the supervisor when required;
n) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: A bachelor's degree in business administration, procurement or a field related to purchasing from a recognized university.
Desirable: Certification in procurement would be an asset.
Skills:
-- Intrainstitutional Action: Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
-- Analysis, Synthesis, and Forecasting: Takes or organizes individual and collective action after analyzing situations on the basis of the available evidence and knowledge. Continuously analyzes the evolution of situations in an area of work and makes suggestions to adjust or confirm the decisions necessary to implement required actions. Is capable of anticipating the implications of an analyzed situation between six months to one year ahead.
-- Communication: Actively engages in conversation with the key players in a multicultural environment both within and outside the organization. Develops a network of appropriate contacts inside and outside PAHO to gain information or to build an alliance. Takes into consideration the multicultural differences within the organization.
-- Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
-- Accountability: Accurately and objectively provides information, as required, on one's activities. Prepares accurate and objective reports on one's activities and partial/final results. Can account for each of the specific tasks of one's work.
-- Service Orientation: Makes concrete attempts to add value to the client, to make things better for the client in some way. Is always aware of the client's need (internal and/or external clients).
-- External Action: Deliverables are on time. Keeps establishing and maintaining mutually beneficial productive relations and partnerships with counterparts in other institutions and sectors.
-- Administrative support for technical cooperation interventions: Utilizes a cross organizational perspective to provide administrative advice and support to the technical cooperation teams. Leads a solutions-based approach to resolving challenges. Employs an integrated approach to gain an understanding of the complex reality in which the Organization operates.

Technical Expertise

- Thorough theoretical and practical knowledge of purchasing policies, practices and procedures, standard contracting terms and conditions; ability to analyze and clarify specifications to solicit and evaluate bids and offers; ability to perform market research and source products;
- Strong analytical skills in the review of contractual arrangements combined with excellent negotiation skills;
- Ability to establish and maintain collaborative relationships within and outside the Organization to support the procurement requirements of the Organization's programs;
- Ability to manage multiple issues and tasks in a complex organizational environment to re-prioritize actions on short notice;
- Strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook.
Experience:
Essential: Five years of combined national and international progressively more responsible experience in procurement or supply of goods in either the private or public sector.
Desirable: Experience in automated systems such as e-procurement software or/and ERP systems would be an asset.
Languages:
Very good knowledge of English or Spanish with working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Additional Information:
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave.

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Annual salary: (Net of tax)
US $46,819.00 at single rate
US $49,916.00 with primary dependants
Post Adjustment: 50.3 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy declared unsuccessful

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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