ASSISTANT TO TEAM - SHIPPING (POST NUMBER 171080) (EMRO/14/FT419)

24 June 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EMRO/14/FT419
 
Title: Assistant to Team - Shipping (Post number 171080)
 
Grade: G4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years
 
Date: 3 August 2014
 
Application Deadline: 31 August 2014 Vacancy Filled
 
Duty Station:  Cairo, Egypt
 
Organization unit: EMRO Eastern Mediterranian Regional Office (EM/RGO) /
EM/DAF General Management (EM/DAF)
Logistical Support To Country Programmes
 
OBJECTIVES OF THE PROGRAMME :
The procurement support services unit is responsible for procurement and delivery of goods and services essentially needed for the implementation of WHO collaborative programme activities.
Description of duties:
Purpose of the Position:

To render administrative/secretarial assistance in relation to the shipping activities of the LSP Shipping sub-unit.

Organizational context:

Work is performed within a normal office environment. Work is assigned by supervisor who gives instructions on non-routine matters. Routine work is performed independently within detailed guidelines.

Summary of Assigned Duties:

Under the direct supervision of Procurement Officer, the incumbent will perform the following tasks:

1. Drafts and types routine correspondence and documents relating to shipping activities in accordance with standard office procedures. Drafts follow-up correspondence pertaining to execution and safe receipt of supplies and overseas shipments.
2. Ensures that copies of purchase orders, shipping documents and receiving reports are dispatched to WR/Office and concerned Project Managers.
3. Checks the delivery status, receipt status, payment status, supplier's information and generates internal copy of Purchase Order in GSM.
4. Prepares instruction letters to PRI and/or registry for clearance of goods anf follows-up timely delivery of goods to the end-users.
5. Maintains and updates records related to shipping documents/receiving reports, claim documents and insurance. upload related shipping documents in RMS.
6. Drafts requests to GSC Accounts Payable to effect payment for suppliers.
7. Replaces shipping technical assistant, assists and replaces other administrative staff, as required.

Achievement Activities include:
- Efficient flow of information and filing system of.
- Meet deadlines and timely respond to requests.
- Timely and accurate handling of suppliers' claims and invoices.
REQUIRED QUALIFICATIONS
Education:
Essential: Completion of secondary education.

Desirable: University degree in business administration, social sciences or related field is an asset.
Skills:
1) Communicating in a credible and effective way
2) Producing results
3) Fostering integration and teamwork
4) Knowing and managing onself.

http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Functional Skills and Knowledge:

- Good knowledge of pertinent WHO procedures and established rules.
- Good drafting skills.
- Ability to deal with people of diverse backgrounds
- Good filing and organizational skills.

Other skills:

- Ability to operate PC and good knowledge of Microsoft applications
- Knowledge of GSM/Oracle applications.
Experience:
Experience: At least two to four years of relevant administrative experience preferably in the field of logistics and shipping.
Languages:
Languages: Very good knowledge of English and Arabic. French is an asset.
Additional Information:
- Only nationals of the country will be considered for this position.
- Applicants are kindly requested to pay attention to the screening questions as they will be used to screen out unqualified candidates.
- Only qualified applicants with the relevant experience will be considered.
- A written test/presentation and interviews will be used as a form of screening. The written test might be used as an eliminatory tool.
- Other similar positions at the same level may be filled from this vacancy notice.
- This vacancy is published in English only.
Annual salary: (Net of tax)
72,288 EGP at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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