FINANCE OFFICER (HQ/14/HQ/TA98)

25 September 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/14/HQ/TA98
 
Title: Finance Officer
 
Grade: P3
 
Contract type: Temporary appointment
 
Duration of contract:  12 months
 
Date: 30 July 2014
 
Application Deadline: 20 August 2014 Vacancy Filled
 
Duty Station:  Geneva, Switzerland
 
Organization unit: HQ Headquarters (HQ) /
HQ/HTM HIV/AIDS, TB and Neglected Tropical Diseases (HQ/HTM)
UT/UTD UNITAID International drug purchase facility
 
OBJECTIVES OF THE PROGRAMME :
UNITAID's mission is to contribute to the scale-up of access to treatment for HIV/AIDs, malaria and tuberculosis for people in developing countries by leveraging price reductions for quality drugs and diagnostics and accelerating the pace at which they are made available.
Description of duties:
1. To provide assistance, and recommendations to portfolio managers/technical officers on financial and audit matters for a given set of UNITAID grants throughout their life cycle. This includes:
* assess fiduciary capacity of grantee(s) and financial risks presented by the grant on an ongoing basis, analyze related risks and recommend action;
* provide support to grantees to develop sound original and revised budgets and to Portfolio Managers in reviewing accuracy, completeness and reasonableness of submitted budgets;
* support the Portfolio Manager on appropriate clauses and annexes relevant to financial management and accountability for that should be included in the grant agreement, including subsequent grant revisions;
* assess reasonableness and compliance of fund disbursement requests and support Portfolio Managers in recommending an appropriate level of disbursement;
* analyze financial reports and make recommendations on follow-up action to Portfolio Managers, monitor and assess responses from grantees;
* ensure that financial audits or reviews take place in the manner agreed in the grant agreement or as needed;
* analyze the results thereof and monitor implementation of follow up actions;
* periodically assess the financial performance of grants with Portfolio Managers;
* support Portfolio Managers in handling cases of suspected or confirmed losses or fraud. This latter is done in coordination with the WHO Office of Internal Oversight Services which has overall responsibility for such cases, and works with the external investigators if necessary;
* provide other support and carry out other ad-hoc analyses and projections to support grant management, including in conjunction with the UNITAID budget exercise and update of the funding ceiling;
* support Portfolio Managers as needed when project management decisions have a financial impact on grants;
* provide financial information on grants to Portfolio Managers, UNITAID management and the Finance and Accountability Committee (FAC) as needed through established and ad hoc reporting mechanisms.

2. To compile and analyze data/information related to the entire grant portfolio:
* systematically and regularly update all files maintained by the finance unit in relation to grants. Reconcile this data with other records whenever possible (e.g. GSM);
* compile information across grants for specific, new analyses as needed by the Finance Unit, carry out those analyses and keep those analyses updated over time;
* be the focal point of updating the grant finance information into non financial systems or analyses (e.g. UNIPRO used by the Operations team, Key Performance Indicator report).

3. To take on any other task related to the overall work of the finance unit in agreement with the supervisor, including :
* help the finance team improve its processes and tools related to grant management;
* represent the finance team in relevant meetings.
REQUIRED QUALIFICATIONS
Education:
Essential:
First University degree in business, finance, accounting or a related field.
*For WHO staff please see e-manual III.4.1, para 220.
Skills:
- Ability to create easily and sustain active collaboration with colleagues and external parties.
- Strong analytical and problem solving skills.
- Ability to deliver within set quality standards and within set deadlines.
- Ability to handle multiple tasks and priorities.
- Ability to work with large quantities of data and present financial information effectively, initiative and ability to work independently.
- High level of integrity and commitment to professional responsibilities.
- Proven trust, worthiness and willingness to work as a team player take direction and share information with fellow staff members.
- Good planning and organizational skills.
- Demonstrated constant attention to detail.
- Demonstrated capacity to question one's work, seek continual improvement in the services, systems or one's knowledge.
- Demonstrated ability to work effectively with internal or external clients.
- Demonstrated ability to improve current process or tools.
- Demonstrated ability to work with financial data.

WHO Competencies
1. Building and promoting partnerships across the organization and beyond
2. Communicating in a credible and effective way
3. Ensuring the effective use of resources
4. Promoting innovation and organizational learning
5. Producing results
Experience:
Essential:
At least five years of experience in the international public or nonprofit sector dealing with management of projects and grants to partner organizations in global health, international development or a related field. Experience in working in the context of partnerships with other Organizations.

Desirable:
Experience in external or internal auditing or assessment of internal control of financial systems.
Languages:
Expert knowledge of English and intermediate knowledge of French are required.
Additional Information:
A written test may be used for screening purposes. Other similar positions at the same level may be filled from this vacancy notice. This vacancy is published in English only. As a WHO staff member assigned solely and exclusively to support UNITAID, selected staff will have no right of reassignment or transfer outside UNITAID either during or at the end of his/her appointment, including pursuant to WHO Staff Rule 1050. (This does not apply to WHO fixed-term staff members reassigned from a non-Partnership position).
Annual salary: (Net of tax)
USD 56'198 at single rate
USD 60'205 with primary dependants
Post Adjustment: 105.5 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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