ASSISTANT/LOGISTICS (MULTIPLE POSITIONS) (HQ/14/GMG/FT394)

28 May 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/14/GMG/FT394
 
Title: Assistant/Logistics (multiple positions)
 
Grade: G4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  1 year
 
Date: 24 July 2014
 
Application Deadline: 21 August 2014 Vacancy Filled
 
Duty Station:  Tunis, Tunisia
 
Organization unit: HQ/GMG General Management (HQ/GMG) /
HQ/GCT Global Conference and Training Centre (HQ/GCT)
 
OBJECTIVES OF THE PROGRAMME :
The objective of the department of Operational Support and Services (OSS) is to ensure high quality, consistent and responsive managerial and administrative services to all programmes and staff at Headquarters, and where relevant, to all regions and offices of the World Health Organization (WHO), and to promote an efficient and collaborative customer-oriented working environment to achieve results.
The Global Conference and Training Centre (GCT), under OSS also manages and supports the delivery of Conference and Training facilities and services for WHO.
Description of duties:
- To provide the necessary support to the organization of the GCT centre's meetings and trainings workshops. Based on the guidance of the supervisor provide logistics support (hotel and travel arrangements) for participants, including requesting flight itineraries for meeting participants from the travel agent, creating suppliers in the General Management System (GSM), making flight bookings, raising travel requests and initiating travel claims.
- To arrange the meeting of participants at the airport.
- To prepare visa support letters for the application of visas to the Ministry of Interior.
- To individualize invitation letters based on a template provided by the meeting organizer.
- To prepare the relevant meeting documentation and provide secretarial support to multiple professional staff in the training area, and to other professional staff on the team or in the Centre as required.
- To act as a focal point during the meetings for participants and towards the hotel / meeting venue, ensuring that services from the hotel (e.g. coffee breaks, room set-up, etc.) are provided as agreed.
- To provide secretarial support to the meeting organizer during the meeting.
REQUIRED QUALIFICATIONS
Education:
Essential:
Completion of secondary school education or equivalent academic qualification.

Desirable:
Additional relevant education in management and logistics an advantage.
Skills:
The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training.
Training in or sound knowledge of administrative procedures.
Proficiency in the use of standard office software such as MS Word, Power Point, Excel, etc. ideally with training in online work planning and management systems.

WHO competencies:
Producing results
Knowing and managing yourself
Communicating in a credible and effective way
Moving forward in a changing environment.
Experience:
Essential:
A minimum of three years' relevant practical experience in administrative work.

Desirable:
Some experience in WHO is an asset.
Knowledge of procedures and practices of an organization in the UN system is an advantage.
Languages:
Essential:
Expert knowledge of French and Arabic with intermediate knowledge of English.
Additional Information:
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office.
Other similar positions at the same level may be filled from this vacancy notice.
A written test may form part of the screening process.
This Vacancy Notice is published in English only.
Annual salary: (Net of tax)
DINARS 16,201 at single rate
DINARS 16,201 with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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