FINANCE ASSISTANT (ALMATY) (EURO/14/FT346)

8 December 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EURO/14/FT346
 
Title: Finance Assistant (Almaty)
 
Grade: G5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years (*see Additional Information below)
 
Date: 4 July 2014
 
Application Deadline: 20 July 2014 Selection Suspended
 
Duty Station:  Almaty, Kazakhstan
 
Organization unit: EURO Europe Regional Office (EU/RGO) /
EU/DSP Health Systems and Public Health (EU/DSP)
Health Services Delivery (HSD)
 
OBJECTIVES OF THE PROGRAMME :
Purpose of the position
As part of a team, the incumbent performs a variety of financial, administrative, coordinating and monitoring services to ensure the efficient daily running of the Geographically Disbursed Office and in support of project/programme activities.
Description of duties:
As part of the team, under the general supervision of the Head of Office, the incumbent performs a variety of financial, administrative, coordinating and monitoring services to ensure the efficient daily running of the Office and in support of project/programme activities, as follows:
  • Maintains financial records for the Office, including running of the Imprest account; prepares and submits financial reports to WHO Regional Office for Europe (EURO); completes cash/advance reconciliations; manages the Office petty cash; prepares monthly Imprest accounts and other related financial statements and reports.
  • Using online management systems, monitors aspects of the implementation of activities and availability of funds for project/programme budget levels and financial expenditures, according to the approved country work plan. Assembles, jointly with the Administrative Assistant, draft background for planning, monitoring and evaluation (including mini-review) exercises.
  • Assists in the organization of meetings (working groups, seminars/courses, workshops, and symposia), i.e.: makes general financial preparations of required documents (purchase orders, agreement for performance of work, etc.).
  • Establishes and maintains the filing system of financial documents and correspondence. Creates background files and compiles reference material as appropriate. Responsible for sending finance information to WHO/EURO on a regular basis. Provides Registry archives with purged master files containing key financial documents for official record purposes.
  • Advises local staff on all aspects of allowances, salary advances, travel claims and other financial matters. Reviews all financial documents prior to payment and effects correct and timely payments. Makes regularly a cash count (custodian of cash and bank balances).
  • Controls paying the contractual partners (hotels, travel agencies, printing companies and etc.) and monitors that all supporting documents (invoices, contract, act of acceptance, etc.) are attached and properly signed, stamped and in accordance with the delegation of authority, before making any payments.
  • Monitors income and expenditure recording, reconciles outstanding advances, receives and distributes funds to WHO counterparts, makes accounts reconciliation within the Office and with EURO. Organizes vendor payments, processes and monitors all requests for payments (travel advances and claims, payment requests, payment orders, internal commitments, etc.) against provided allotments and approved obligations.
  • Monitors financial transactions between the relevant bank/s and WHO office and makes regular cash and bank transfer reconciliations. Maintain regular contacts with national banks and other financial institutions to obtain day-to-day information on exchange rates, changes in procedures and regulations.
  • Liaises as appropriate with divisional director's office, the Health Services Delivery Programme (DSP) and the DAF division in Copenhagen to exchange information and ensure adherence to rules, requirements and directives of the WHO/EURO office and the organization.
  • Performs other duties as it may be required by Head of Office.
REQUIRED QUALIFICATIONS
Education:
Essential: Equivalent to graduation from secondary school or equivalent technical or commercial school and preferably specialized training in finance/administration/management related fields.
Desirable:Equivalent to graduation from a school of III-IV level of accreditation according to national standards of the higher education.
Skills:
Essential: Training in accounting. Work with computerized systems and databases. Administrative training.

COMPETENCIES: see WHO Global Competencies model at http://www.who.int/employment/competencies/en/
  1. Communicating in a credible and effective way: Being the first point of communication with the project, good communication skills are essential and will impact on the WHO/EURO and the project's image.
  2. Fostering team integration and teamwork: This is an essential trait for the environment in which the incumbent is operating.
  3. Producing results: A systematic and efficient approach to work is very important in this position; as well as having initiative and taking responsibility for own work.
  4. Ensuring effective use of resources: The incumbent needs to manage well her/his own time and all the resources given.
  5. Respecting and promoting individual and cultural differences: The incumbent works in an international team and constantly communicates with a large international office.
Experience:
Essential: Considerable and progressively responsible experience in the finance/administrative field. Bookkeeping experience (minimum 2 years).
Desirable: Experience within WHO and/or UN.
Languages:
Essential: Excellent knowledge of English and Russian (reading, writing and speaking).
Desirable: Knowledge of local language.
Additional Information:
(1) Extension is subject to: a) satisfactory performance, b) continued need for the function, and c) availability of funds.

This is a LOCAL vacancy and as such, only qualified applicants residing within commuting distance of Almaty will be considered.

Long-listed candidates will be contacted to sit a written test for language, PC, accounting/bookkeeping skills. Successful test candidates will be invited to a competency-based interview.

WHO does not cover any expenses related to participation in tests and/or interviews.
Final grade according to qualifications and test results.
Annual salary: (Net of tax)
KAZ Tenge 3 114 498 at single rate
KAZ Tenge 103 308 annual per child max 6 children with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Selection Suspended

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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