ACCOUNTING ASSISTANT II (PAHO/14/FT352)

27 July 2016
 
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Vacancy Notice No: PAHO/14/FT352
 
Title: Accounting Assistant II
 
Grade: G5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period. Post of limited duration.
 
Date: 7 July 2014
 
Application Deadline: 29 July 2014 Vacancy Filled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Financial Resources Management / Staff Benefits, Salary, Social Security and tax Administration, (FRM/ST)
 
OBJECTIVES OF THE PROGRAMME :
The Area of Financial Resources Management (FRM) oversees the financial transactions of the Organization by establishing its Financial Regulations and Rules, as well as the accounting policies and procedures; monitors the inflow of funding and utilization of resources; processes the disbursements of funds; prepares the Organization's financial statements including the reporting of regular funds and extra-budgetary funds; is responsible for investments, banking, and financial analysis; monitors the country offices' financial administration, Staff Health Insurance, settlement of U.S. taxes, and the processes and systems within FRM's area of responsibility.
Description of duties:
Under the general supervision of the Advisor, Staff Benefits, Salary, Social Security and tax Administration, (FRM/ST), and the direct supervision of the Finance Specialist, Staff Health Insurance (FRM/ST), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

a) Audit standard field health insurance claims to verify that they meet the established criteria for eligibility, support documentation, and level of charges, in accordance with the Staff Health Insurance Plan;
b) Record in the computerized financial system, journal vouchers accounting for health insurance payments, advances and adjustments. Process advance payments, follow-up on settlement, and pay balance due or collect overpayment; clear advance payment settlements for terminating staff members;
c) Compose, draft, and write in final form correspondence on health insurance matters, on own initiative or from verbal instructions, to clarify discrepancies encountered in the processing of insurance claims;
d) Review, process and reimburse medical insurance claims of temporary staff; inform them of their benefits and reimbursement policies for medical claims;
e) Process advance payments, following up on settlement and paying balance due or collecting overpayment; clearing advance payment settlements for terminating staff members;
f) Inform Country Offices on the balances and/or the eligibility of staff members (or retirees) to use medical services classified under restricted codes.
g) Review and inform staff members on the current status of co-payments, catastrophic limit, dental prosthetic benefits, eyeglasses and orthodontics;
h) Maintain claim files for staff members/retirees in assigned countries, including personnel actions, refund vouchers and archiving of old files; maintain records, regulations, and other documents related to health insurance matters;
i) Prepare required documentation on medical cases to be presented to the PAHO/AMRO Surveillance Committee for its review and approval;
j) Verify with the Payroll Team the effective termination date of staff members to process continuation of coverage and payment of contributions in accordance with prescribed procedures and limitations;
k) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: High School diploma with formal training in the accounting or financial field.

Desirable: Specialized training at the college, university or business school level with emphasis in accounting would be an asset.
Skills:
Key Behavioral Competencies
Intrainstitutional Action: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
Service Orientation: Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
Communication: Establishes and proactively engages in productive dialogues in one's work inside and outside the Organization, and assists in the building of consensus. Seeks to share information with others within the organization, both face to face and through communication and information technology systems as appropriate.
Accountability: Accurately and objectively provides information, as required, on one's activities. Prepares accurate and objective reports on one's activities and partial/final results. Can account for each of the specific tasks of one's work.
Administrative support for technical cooperation interventions: Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of available options to provide support for the technical cooperation teams.

Technical Expertise
- Knowledge of accounting principles and practices, with the ability to analyze financial data and determine associated entitlements.
- Ability to plan, organize, coordinate and carry out financial/accounting processes, such as: monitoring budget and accounting activities, developing operational standards and procedures manuals, determining priorities, adjusting or identifying new internal procedures, etc.
- Skills in planning, organizing, evaluating, problem-solving and decision-making of routine office management processes.
- Ability to write/originate routine and non-routine correspondence and reports in English and Spanish.
- Proficiency in the use of automated financial accounting systems and specialized mainframe or software programs associated with assigned responsibilities.

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office, Word, Excel, PowerPoint and Outlook. Operational knowledge of automated systems and computers particularly with regards to financial, accounting, and/or administrative operations. Knowledge of other software programs such as Microsoft Access, Visio, SharePoint and Project would be an asset
Experience:
Five years of experience in accounting and/or finance work, or three years of experience in accounting and/or finance work, and one year of college or university level courses towards a declared major/minor in the area of accounting and/or finance.
Languages:
Very good knowledge of English and Spanish.
Additional Information:
ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

ADMINISTRATIVE/SUPPORT POSITIONS IN WASHINGTON, D.C. ARE OPEN TO WASHINGTON, D.C. METROPOLITAN AREA RESIDENTS ONLY. CANDIDATES MUST BE U.S. CITIZEN OR HOLD PERMANENT RESIDENT ALIEN CARD/GREEN CARD).

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Annual salary: (Net of tax)
US$ 43,330.00 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
PAHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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