PROCUREMENT TECHNICIAN I (PAHO/14/FT326)

6 December 2016
 
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Vacancy Notice No: PAHO/14/FT326
 
Title: Procurement Technician I
 
Grade: G6
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period. POST OF LIMITED DURATION.
 
Date: 27 June 2014
 
Application Deadline: 18 July 2014 Vacancy Filled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Procurement and Supply Management (PRO)
 
OBJECTIVES OF THE PROGRAMME :
The Department of Procurement and Supply Management, (PRO) processes a wide range of procurement and contracting actions in support of health related activities and administrative support requirements for Country Offices, Centers and Headquarters Offices. PRO also processes procurement actions in support of WHO Regional Offices.
Description of duties:
Under and the general supervision of the Procurement Specialist, Services (PRO/SE), and the direct supervision of the Procurement Specialist (PRO/SE), the incumbent is responsible for, but not necessarily limited to the following assigned duties:

a) Review and process purchase authorizations requesting services by applying procurement rules and regulations;
b) Clarify information and specifications as necessary with requisitioners; determine if procurement/contracts will be selective or competitively negotiated; determine potential sources of supply and, if appropriate, recommend substitutions or alternatives by searching supplier databases, the Internet, or other sources; confirm availability of funds, if necessary;
c) Organize and transmit documentation to contract requestors related to contract offers, evaluation criteria, technical and financial bids and correspondence with bidders;
d) Draft basic contracts and requests for proposals using established templates and Contract Review Committee (CRC) justifications and reports for review and finalization. Assist in preparation of more complex contracts;
e) Review requests for authorization of signature of purchase orders or contracts that are above the delegation of authority of Directors, PAHO/WHO Representatives and Center Directors to determine if the justification and information provided is adequate, solicit additional information from country offices and make recommendations;
f) Prepare routine correspondence related to preparation of contracts and relevant administrative matters for the office;
g) Maintain databases used by the Unit and processes contract actions in appropriate computerized information management systems such as the Advanced Procurement and Inventory Control System (ADPICS);
h) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: High school diploma with formal training in the administrative or financial field.
Desirable: Specialized training at the college, university or business school level with emphasis in administration, legal or procurement; procurement certification would be an asset.
Skills:
-- Intrainstitutional Action: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the Organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
-- Communication: Establishes and proactively engages in productive dialogues in one's work inside and outside the Organization, and assists in the building of consensus. Seeks to share information with others within the Organization, both face to face and through communication and information technology systems as appropriate.
-- Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
-- Accountability: Accurately and objectively provides information, as required, on one's activities. Prepares accurate and objective reports on one's activities and partial/final results. Can account for each of the specific tasks of one's work.
-- Service Orientation: Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
-- Administrative support for technical cooperation interventions: Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of available options to provide support for the technical cooperation teams.
Technical Expertise

- Knowledge of procurement contracting principles and terms; ability to interpret rules and regulations.
- Ability to plan, organize, coordinate and carry out administrative processes such as: meetings, budget and expenditures records, acquisition of supplies and equipment, preparation of reports, etc.
- Ability to apply skills in planning, organizing, problem-solving, and decision-making of office management processes.
- Ability to research, analyze and organize information in order to prepare charts, graphics, reports, etc.
- Ability to prepare working translations, and write/originate routine and non routine correspondence and reports in English and Spanish.

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Other IT skills and knowledge of other software programs such as Visio, Microsoft SharePoint and Project would be an asset.
Experience:
Six years of experience in procurement work and/or contracting, or four years of experience in procurement work and/or contracting, and one year of college or university level courses towards a declared minor/major in the area of procurement/contracting or two years of experience in procurement work and/or contracting, and two years of college or university level courses towards a declared minor/major in the area of procurement/contracting.
Languages:
Very good knowledge of English and Spanish.
Additional Information:
ADMINISTRATIVE/SUPPORT POSITIONS IN WASHINGTON, D.C. ARE OPEN TO WASHINGTON, D.C. METROPOLITAN AREA RESIDENTS ONLY. CANDIDATES MUST BE U.S. CITIZEN OR HOLD PERMANENT RESIDENT ALIEN CARD/GREEN CARD).

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.
Annual salary: (Net of tax)
US $49,394.00 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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