20 October 2017
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/14/FWC/FT428
Title: Technical Assistant
Grade: G5
Contract type: Fixed-term Appointment
Duration of contract:  One year, renewable, subject to satisfactory performance and continuing need for the post.
Date: 6 August 2014
Application Deadline: 27 August 2014 Vacancy Filled
Duty Station:  Geneva, Switzerland
Organization unit: HQ/FWC Family, Women's and Children's Health (HQ/FWC) /
HQ/PHE Public Health, Environmental and Social Determinants (HQ/PHE)
Under Strategic Objective 8, the department of Public Health, Environmental and Social Determinants of Health (PHE) aims to tackle the environmental determinants of health in a comprehensive way, working through the health sector and with other relevant sectors. The objective of the Water, Sanitation, Hygiene and Health (WSH) unit is to support Member States by providing a normative framework for drinking-water, sanitation and hygiene and in the implementation of effective actions to reduce the burden of water, sanitation-and hygiene-related disease, in performing these essential functions. WSH is guided by World Health Assembly Resolution 64, 24 of May 2011, on drinking-water, sanitation and health.
Description of duties:
- Manage the receipt, quality assurance and organization of water and sanitation data submitted to WHO by developing countries and external support agencies as part of the Global Analysis and Assessment of Sanitation and Drinking-Water (GLAAS) process. These tasks include up-dating and maintaining the data-base and verifying data entry and tables.
-With minimum supervision, oversee publishing and dissemination of technical documents and publications related to the Monitoring team: compiling peer-reviews, comments liaising with authors, editors, designers, indexers and printers, where necessary, arrange for documents to be posted on the Monitoring web site.
- Monitor impact of unit publications through analysis of web-site down-loads and produce summary reports every 2 months.
- Follow up on correspondence with Regions, Country Offices and participant countries during surveys and independently resolve problems.
- Coordinate a unit-wide filing system in the Unit share drive, ensuring that all administrative staff update it with all relevant financial and technical documents.
BUDGET & FINANCE (Specific):
- Awards management. Liaise with Records and Archives (RAS) Unit for expected funds, or amendments to donor agreements, enclosing all the necessary correspondence for uploading in the Records Management System (RMS).
- Respond to queries and problems on financial and Global Management System (GSM) matters, providing solutions and resolving issues with minimum supervision.
- Create excel spread sheets to high-light status of Unit awards to the award managers and provide financial summaries to responsible unit staff from GSM reports.
- Provide support with new Professional staff, explaining the mechanics of GSM and data-mining.
- Prepare for the Unit Award Activation Requests (AARs), Award Distribution Requests (ADRs), and Award Amdendment Requestions (AMRs). Prepare Workplan Funding Requests and Award Budgets assigning them to correct Workplan task(s).
- Assist Unit award managers with the end of biennium finalization of Unit awards.
- Assist Unit award managers with new awards, carry forward, distribution, workplan funding and award budgeting.
- Donor proposals, reports and correspondence, in consultation with Coordinator WSH and Finance Officer, PHE:
- Assist in the finalization of proposals and reports to donors.
- Prepare donor correspondence enclosing reports, financial statements, or requesting further instalments of funds, or no-cost extensions, change in investigators etc.
- Promptly follow-up on financial, budgetary and any outstanding issues concerning the team/department, including dealing with encumbrances and exp batches, requesting closure of Purchase Orders (POs), etc.
- Perform other related duties as required or instructed, including providing support to other areas of work including the office of the Coordinator when required.
- Assist Unit Administration Assistant (G6) with all budget and financial matters and office issues and replace Unit Administrative Asssistant (AA) during absences:
- Coordinate and monitor office space requirements in liaison with the Department as required.
- Oversee and monitor the information flow of the office of the Coordinator, screening, sorting, analyzing and identifying areas requiring action by the Coordinator.
Completion of secondary school education or equivalent.
A good knowledge of WHO computer system software. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.

1. Knowing and managing yourself
2. Producing results
3. Fostering integration and teamwork
4. Moving forward in a changing environment
At least 5 years of relevant experience.
Relevant experience in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.
Expert knowledge of English required.
Intermediate knowledge of French.
Additional Information:
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of Geneva.
Other similar positions at the same level may be filled from this vacancy notice.
This Vacancy Notice is published in English only.
Annual salary: (Net of tax)
CHF 75,093 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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