NATIONAL PROFESSIONAL OFFICER (FINANCE) (HQ/14/GSC/FT302)

6 December 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/14/GSC/FT302
 
Title: National Professional Officer (Finance)
 
Grade: NO-C
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years (initially)
 
Date: 19 June 2014
 
Application Deadline: 10 July 2014 Vacancy Notice Cancelled
 
Duty Station:  Kuala Lumpur, Malaysia
 
Organization unit: HQ/GSC Global Service Centre (HQ/GSC) /
HQ/GFI Global Finance (HQ/GFI)
GFI/ACP Accounts Payable
 
OBJECTIVES OF THE PROGRAMME :
The WHO Global Service Centre (GSC), Malaysia, provides specialized services to all staff and all WHO offices worldwide in respect of human resources, procurement, finance and support of corporate IT applications and infrastructure. The aim of the GSC is to provide the swift and reliable delivery of a comprehensive array of products and services covering all these fields.
The Global Finance team (GFI) within the GSC provides processing and accounting services for payroll, pension, accounts payable, travel and expenses and awards transactions as set out in the Service Catalogue. The GFI/ACP Accounts Payable team provides accounts payable and travel and expenses services.
Description of duties:
Within the delegated authority, the incumbent is assigned all or part of the following responsibilities. However, staff may be rotated and assigned to perform other duties within GFI as determined by the Head, GFI which includes ad hoc assignments, reinforcing other teams or replacing other staff members as required.
General duties and responsibilities (for all teams): Under the direct supervision of the Global Financial Services Manager, the National Professional Staff manage small teams covering the following duties:
- Ensure that service requests and other work requests are distributed to team members.
- Ensure that such requests are processed within the turn-around times specified in the Service Catalogue and within the relevant control environment.
- Ensure that all queries from staff or suppliers are processed within the turn-around times specified in the Service Catalogue.
- Prepare management reports on a periodic basis.
- Liaise closely with Internal and External Audit, providing requested information and ensuring necessary changes are made when responding to recommendations.
- Periodically, review processes and standard operating procedures to ensure that procedures are up to date and any potential process improvements are identified.
- Identify system issues, notify IT Support teams accordingly and test subsequent system fixes.
- Make recommendations on process improvements and implemented authorized changes, including changes to system design and subsequent testing.
- Effective communications skills when liaising with colleagues and with clients.
- Close collaboration with colleagues with GFI, GSC, HQ, Regional Offices (ROs) and Country Offices (COs), valuing one GSC.
- Perform ad hoc assignments, special projects, and any other related duties when required.

The five teams in GFI/ACP have team-specific duties over and above those described above:

Supplier Management
- Maintenance of Supplier records.

Invoice Processing
- Booking Supplier invoices.
- Matching Supplier invoices with Purchase Orders/Receipts.
- Processing e-invoice files.
- Supplier statement reconciliations.

Payments processing
- Creating payment batches.
- Formatting payment batches into payment instruction templates.
- Uploading payment instructions to banking portals.

Travel
- Providing travel cost calculations to international staff for Statutory travels.
- Processing travel recoveries and ensuring accounting records are clean and up to date.
- Responding to requests to cancel or amend travel payments.

Compliance and Reconciliation
- Daily and monthly bank reconciliations.
- Monthly General Ledger reconciliations, with outstanding items cleared timely.
- Verifications of invoices processed.

Encumbrance Management
- Encumbrance analysis and follow up of exceptions with IT Support teams.
- HQ Imprest account management.
REQUIRED QUALIFICATIONS
Education:
Essential:
- A first university degree in accounting, financial management or a closely related field.

Desirable:
- Professional accounting certification, such as CPA, ACCA.
- Interest in furthering professional studies to gain awareness of latest development.
Skills:
Essential:
- Strong managerial and leadership skills.
- Demonstrated skills and experience in finance and accounting management.
- Ability to analyse financial data and recommend appropriate actions.
- Mature judgement and ability to detect shortcomings and anomalies.
- Sound judgement, integrity, tact and discretion in dealing with others.
- Excellent all round communication skills.
- Very good knowledge of ERP systems.
- Demonstrated skill and proficiency in MS Office.

WHO Core competencies:
1. Moving forward in a changing environment
2. Producing results
3. Communicating in a credible and effective way
4. Creating an empowering and motivating environment
5. Ensuring the effective use of resources
Experience:
Essential:
- At least five years of relevant experience in financial accounting, managing financial transaction processing preferably within a large corporation or international organization.
- Experience in using integrated financial management and reporting systems.

Desirable:
- Managerial experience.
- Experience in WHO having a good knowledge of the financial and administrative rules and processes.
- Experience in a Finance and HR Shared Services Centre.
Languages:
Essential:
- Expert knowledge of English both written and spoken.
Additional Information:
- This vacancy is open to Malaysian nationals living in the local commuting area.
- Only candidates under serious consideration will be contacted.
- Other similar positions at the same level may be filled from this Vacancy Notice.
- A written test may be used for screening purposes.
- The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-Term and Temporary appointments), 2. External candidates.
Annual salary: (Net of tax)
MYR 127, 745 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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