ADMINISTRATIVE OFFICER (ROSTER) (EMRO/14/ROST5)

25 September 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EMRO/14/ROST5
 
Title: Administrative Officer (Roster)
 
Grade: P4
 
Contract type: Rosters
 
Duration of contract:  fixed and temporary appointment (duration depends on organizational needs)
 
Date: 1 September 2014
 
Application Deadline: 8 September 2014 Vacancy Filled
 
Duty Station:  Multiple duty stations, various
 
Organization unit: EMRO Eastern Mediterranian Regional Office (EM/RGO) /
EM/DAF General Management (EM/DAF)
To establish a regional roster of pre-qualified candidates for forthcoming vacancies.
 
OBJECTIVES OF THE PROGRAMME :
To optimize the implementation of WHO's global health mandate through establishment of monitoring of effective and responsive management, administration and supportive policies, systems and services. The objective is to promote a collaborative working environment, ensures prompt financial, programme implementation and monitoring and efficient distribution of resources in support of WHO's leadership role in international health.

Purpose of the Post:

To support the office in planning and implementing WHO's work, through the provision of advice and services in some or all of the following areas: human resources management, execution of the
programme of work, preparation and oversight of the budget, management of finances, transport, office premises, procurement, security compliance, liaison with other UN Agencies, and information technology.
Description of duties:
Under the direct supervision of WHO Representative and general supervision of DAF, the incumbent will ensure overall compliance with the financial and administrative rules and regulations, support all operational activities within the country office and support the WR in enhancing WHO's programme delivery capacity by managing, coordinating and leading the administrative services. Work environment represents complex operations in a hardship duty station with several sub-offices, with substantial funding and large number of staff and contractors. The incumbent will manage a large team of administrative staff divided between in the Country Office and Field Offices.

Summary of Assigned Duties :

Plan, recommend and implement systems, norms and procedures, in compliance with existing policies, for the administration of human, financial and material resources, as well as for the monitoring, control
and evaluation of such processes.

Ensure financial transactions are in compliance with the financial rules and regulations and that the imprest accounts are reconciled and submitted to the Regional Office in a timely manner. Formulate general and specific budgetary estimates for projects; plan, organize and monitor the application, control and accounting of approved budgetary allocations by programmes.

Provide managerial and administrative support in the implementation of all WHO collaborative programme through initiation of relevant proposals for all planned activities as per plans of action and periodic monitoring of their implementation.

Provide a range of human resources services, including forecasting future needs, coordinating/facilitating recruitment, training and staff orientation and implementation of performance management in
collaboration with the relevant RO/HRO.

Leads procurement of services required for management of country office or for support of
technical programs, participating in local contract committees and ensuring best value for money in
procurement practices as per the delegated authority. Ensures appropriate asset management, provide relevant reports to the management.

In case Field Security Officer position is not established in the duty station, coordinate with the United Nations Department of Safety and Security (UNDSS) and EMRO Regional Field Security Officer to ensure the Minimum Operating Security Standards (MOSS) compliance, timely report on security related incidents, disseminate security and travel advisory information and arrange security briefings and training of staff.

Supervise Information Technology support services provided either by Information technology technicians or by IT service firm(s) under contract with WHO. Oversee the monitoring and assessment of end user support, management of the local office infrastructure, and provision of access to global applications in coordination with RDO/DAF/ITT EMRO and following regional and global Information Technology and Information Technology standards, procedures and guidelines.

Provide guidance and supervise Country Office administration team ensuring that activities are carried out in a highly professional and timely manner ; optimizes the performance of the subordinate staff through motivation, continuous learning, workload management and workflow improvements, Cultivates strong, proactive, long-term partnership between the Country Office administration team and other teams within the Country Office as well as with Department of Administration and Finance in the Regional Office.
REQUIRED QUALIFICATIONS
Education:
Essential: University degree in public or business administration, finance or accounting, human resources management or other relevant field, supplemented by Master degree in one of the above fields..

Desirable: Knowledge of Result Based Management approach
Skills:
Competencies:
WHO global competencies model at http://www.who.int/employment/competancies/en/
1) Communicating in a credible and effective way
2) Knowing and Managing Yourself
3) Producing results
4) Fostering integration and team work
5) Ensuring the effective use of resources

Functional Skills and Knowledge :
Ability to work closely in harmony with government and international officials at all levels.
Ability to work under pressure.
Demonstrated ability to act independently and exercise sound judgment.
Ability to work harmoniously as a leader as well as member of a team.
Thorough knowledge of administrative and management principles and practices (including, but not limited to the areas of Human Resources, Finance, Budget, Logistics, Procurement and Security).
Good general knowledge of enterprise resource planning systems.
Skills in programme formulation, design and research development an asset

Other Skills (e.g. IT):
Proficiency in computer applications
Experience:
Essential: Seven years of relevant experience with minimum of three years at the international level, including supervision of large teams of staff.

Desirable: Previous experience in administrative or programme areas in WHO or another UN agency would be an asset, preferably in a developing country. Experience working with Result Based Management approach.
Languages:
Excellent knowledge of English. Knowledge of Arabic or other languages spoken in the Region would be an asset.
Additional Information:
-Successful candidates will be added to the roster from which individual Administrative Officer opportunities will be filled. Successful candidates will be retained on roster for two years.

This VN entails the potential to fill multiple positions of a similar profile at the same grade level including that of a temporary nature for a period of 12 months.

- Applicants are kindly requested to pay attention to the screening questions as they will be used to screen out unqualified candidates.

- Only qualified applicants with the relevant experience will be considered.
- A written test/presentation and interviews will be used as a form of screening. The written test might be used as an eliminatory tool.

- Interviews will include competency-based questions.

-- Salary comprises of the annual salary mentioned below supplemented with the post adjustment (PA) which is based on a cost of living and is designed to preserve equivalent purchasing power for all duty stations. Percentage of PA varies from one country to another. Variations may occur either upward or downwards depending on currency exchange rate fluctuation or inflation in the assigned duty station. Other entitlements will be determined based on the nature/ duration of contract and duty station to which staff member is to be assigned to.
Annual salary: (Net of tax)
US$ 67611.00 at single rate
US$ 72605.00 with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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