PROGRAM MANAGEMENT SPECIALIST (PAHO/14/FT187)

27 June 2016
 
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Vacancy Notice No: PAHO/14/FT187
 
Title: Program Management Specialist
 
Grade: P3
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary. POST OF LIMITED DURATION
 
Date: 15 April 2014
 
Application Deadline: 13 May 2014 Vacancy Filled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Country and Subregional Coordination (CSC)
 
OBJECTIVES OF THE PROGRAMME :
The Country and Subregional Coordination (CSC) Department, located in the Office of the Director, promotes and contributes to the organization-wide effort to strengthen PAHO/WHO's country focus and achieve the organizational objective of responding better to country needs, especially in the context of WHO reform at country level. CSC ensures the development, use, and monitoring of high quality Country and Subregional Cooperation Strategies that address not only national and subregional health development priorities, but also the regional and global mandates and agreements to which countries have committed. CSC analyzes data on the political, technical, managerial, and administrative aspects of PAHO/WHO's country and subregional operations; provides strategic information to foster integrated country-focused technical cooperation; and contributes to efficient and effective country presence, promoting the involvement of PAHO/WHO Country Offices and the countries themselves in the essential functions of the Organization. CSC also assesses the Organization's performance at country and subregional levels; highlights and shares country and subregional achievements and lessons learned; and promotes cooperation among countries for health development (CCHD).
Description of duties:
Under the direct supervision of the Director, Country and Subregional Coordination (CSC), the incumbent is responsible for, but not necessarily limited to, the following duties:

a) Conduct analyses and lead the preparation of relevant documents and reports for CSC Biennial Work Plan (BWP) development, monitoring, and evaluation, including Performance Monitoring Assessments and Human Resources Plans, and monitor the BWP programmatic and financial execution according to organizational guidelines, working in close collaboration with the Director, CSC and the Country Program Advisors (CPAs);
b) Participate in corporate efforts for strategic and operational planning, programming, and budgeting, promoting the Country Cooperation Strategies (CCSs) and advocating for their strategic agendas and the implications to be taken into account;
c) Participate actively in the Program Management and Partnership Specialist Network (PMPN) led by PBU and in the Resources Mobilization Network (RMN) led by EPG, to promote and advocate for the country and CSC perspectives; liaise with PMPN and RMN focal points in other entities across the Organization as necessary to ensure that these perspectives are highlighted; and review and analyze progress on the elaboration and implementation of interprogrammatic and intersectoral activities for the benefit of countries, in the context of the PMPN and the RMN;
d) Provide guidance on project planning and development, and contribute to the project review process for resource mobilization at country level - especially the Key Countries - in the framework of the CCS and the corporate framework for the management of voluntary contributions, collaborating with Country Program Advisors, counterparts in the Country Offices, and strategic and technical entities;
e) Participate in resource mobilization and coordination efforts for CSC, including the project review process; contribute to and monitor the implementation of CSC voluntary contribution projects in collaboration with the Director, CSC and CPAs, ensuring that projects are executed as planned within established dates, and that there is timely submission of financial and progress reports in accordance with donor agreements;
f) Contribute to the promotion and implementation of the policy on Cooperation for Health Development in the Americas; the review, monitoring, and reporting of CCHD projects, including technical cooperation among countries (TCC), South-South Cooperation (SSC), and Triangular Cooperation (TrC); and the sharing of CCHD achievements, good practices, and lessons learned, liaising with the CPAs, the UN Office of South-South Cooperation, EPG, and KMC;
g) Contribute to the review and analysis of issues and trends related to country and subregional coordination matters, and to the preparation of various documents, including country and subregional situation analyses; other strategic analyses related to country work; periodic reports on CSC activities and achievements for various audiences; governing body documents; and summary documents and/or presentations for the Director, Executive Management, or the Senior Advisory Group;
h) Lead the provision of content and updating of the CSC webpage to highlight CSC's and Country Offices' achievements in support of strengthening the Organization's country focus, in the framework of the CSC/Strengthening Country Focus communications strategy; and contribute to the fine-tuning, implementation, monitoring, and evaluation of the communications strategy;
i) Act as the CSC focal point for activities related to the PAHO Enterprise Resource Planning system, in close collaboration with the Director, CSC;
j) Act as the CSC focal point for CSU Network activities, in close collaboration with the Director, CSC and the CPAs, monitoring relevant aspects of WHO reform and liaising with other PAHO entities and other WHO offices; disseminate information on key developments to keep PWRs, Department Directors, and other senior management updated;
k) Provide support to the Director, CSC for the management and control of all administrative services and operations of the Department, including, but not limited to, budgeting, finance, procurement, human resources management, conference management, office space and equipment arrangements;
l) Advise the Director, CSC in the allocation of financial, human, and physical resources for the Office; monitor and analyze financial and non-financial data to assess options for solutions to financial, administrative, and human resources issues; establish and utilize tracking mechanisms that allow the team to be proactive in initiating and executing administrative actions;
m) Oversee the financial management systems of the Department; prepare budgetary forecasts; establish control and report structures by monitoring commitments and ensuring the processing of obligating documents that adhere to operational plans;
n) Develop reports to highlight and clarify changes in resource utilization plans; recommend alternate plans/funding strategies and discuss potential problems that could arise from programming changes and/or budget constraints; prepare and/or complement financial (periodic/ad-hoc) reports; and
o) Perform other duties related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: A bachelor's degree in a health or social science from a recognized university.
Desirable: A master's degree in public health, international relations, or management would be an asset.
Skills:
-- Intrainstitutional Action: Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
-- Analysis, Synthesis, and Forecasting: Takes or organizes individual and collective action after analyzing situations on the basis of the available evidence and knowledge. Continuously analyzes the evolution of situations in an area of work and makes suggestions to adjust or confirm the decisions necessary to implement required actions. Is capable of anticipating the implications of an analyzed situation between six months to one year ahead.
-- Teamwork: Promotes team work and leads one's area to finish tasks and accept responsibility. Creates a positive environment within the area of work. Makes everyone feel like they are part of the team as well as welcomes and appreciates everyone's ideas and suggestions. Able to see the positive aspects of working as a team, shares the team's enthusiasm for achieving mutual goals.
-- Service Orientation: Corrects the client's problems promptly and without confrontation. Is helpful when client (internal or external clients) is going through a critical period.
-- Thinking, planning and the strategic management of technical cooperation interventions: Identifies the risks and benefits of options for future health initiatives based on the analysis of institutional and political trends. Applies a broad approach to work in the health field.
-- Evaluation of technical cooperation interventions: Proposes criteria for evaluating interventions at the process, management, and outcome level, in addition to plans for evaluating technical cooperation, in keeping with the PAHO's strategic direction.
-- Resource Mobilization: Establishes partnerships and alliances with a variety of institutions and organizations as well as internal partnerships to obtain financial and non-financial resources. Is able to relate with all types of people and at all levels in order to obtain resources that are needed. Is able to present and disseminate information in a clear manner. Executes resources according to the agreements previously established with partnerships.

Technical Expertise:
- Practical knowledge of results-based management concepts and tools and their applications, especially related to situation analysis, outcome and output formulation, and indicator development;
- Theoretical and practical knowledge of international technical cooperation, with emphasis in the preparation and management of international cooperation programs and projects;
- Mature judgment, strong analytical, conceptual, and project development skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key programmatic issues;
- Ability to integrate managerial and technical inputs into recommendations for decision-making process; ability to manage multiple issues and tasks in a complex organizational environment;
- Ability to create and advocate innovative approaches to facilitate and enhance project management capacity, as well as monitoring of these processes;
- Excellent organizational and analytic skills combined with strong professional oral and writing skills including the development of reports, oral presentations, and summary documents for consideration at the highest levels of the Organization.

IT Skills:
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Visio and Project will be an asset.

Experience:
Seven years of combined national and international experience in the fields of health planning, program or project management, and monitoring and evaluation, including experience in strategy formulation and strategic resource allocation, preferably within the health sector or international organizations.
Languages:
Very good knowledge of Spanish or English with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Additional Information:
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave.

ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.
Annual salary: (Net of tax)
US $56,198 at single rate
US $60,205 with primary dependants
Post Adjustment: 50.3 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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