SENIOR PAYROLL ASSISTANT (HQ/14/GSC/FT189)

29 June 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/14/GSC/FT189
 
Title: Senior Payroll Assistant
 
Grade: G6
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 year (initially)
 
Date: 18 April 2014
 
Application Deadline: 30 April 2014 Vacancy declared unsuccessful
 
Duty Station:  Kuala Lumpur, Malaysia
 
Organization unit: HQ/GSC Global Service Centre (HQ/GSC) /
HQ/GFI Global Finance (HQ/GFI)
GFI/Payroll (PAY)
 
OBJECTIVES OF THE PROGRAMME :
The WHO Global Service Centre (GSC), Malaysia, provides specialized services to all staff and all WHO offices worldwide in respect of human resources, procurement, finance and support of corporate IT applications and infrastructure. The aim of the GSC is to provide the swift and reliable delivery of a comprehensive array of products and services covering all these fields. The Global Finance team (GFI) within the GSC provides processing and accounting services for payroll, pension, accounts payable, travel and expenses and awards transactions as set out in the Service Catalogue.
Description of duties:
Within the delegated authority, the incumbent is assigned all or part of the following responsibilities. However, staff may be rotated and assigned to perform other duties within GFI as determined by the Chief, GFI which includes ad hoc assignments, reinforcing other teams or replacing other staff members as required.

General duties and responsibilities (for all teams):
- Deliver responsive services to customers and stakeholders in alignment with the GSC Service Catalogue. This is achieved through processing requests received in ERP workflow; requests assigned through other Corporate systems; or assigned directly by Supervisors, in accordance with established procedures, to correctly administer and implement the assigned tasks to ensure quality and accuracy are met.
- Follow up closely on the pending tasks to resolve within response times set out in the Service Catalogue.
- Seek advice or guidance from Supervisors as and when necessary.
- Provide advice or guidance to other staff in the team.
- Take initiative to communicate with colleagues within or across departments to seek confirmation or clarification on issues when necessary.
- Respond to enquiries and provides support, advice and guidance to clients in Headquarters, Regional Offices, Country offices.
- Assist with identification of system issues or enhancements, and in testing fixes and solutions.
- Reconcile General Ledger accounts; and prepare journal vouchers and accounting entries as required.
- Analyze financial records and produce accurate management reports.
- Make recommendations on improvement of work processes.

The three teams in GFI have team-specific duties over and above those described above.

Payroll and pension team duties:
- Maintenance of staff members' financial records.
- Process monthly, daily and adhoc payroll runs.
- Process separations.
- Respond to payslip queries from staff.
- Perform ad hoc assignments, special projects, and all other related duties when required.

Accounts Payable team duties:
- Creation and maintenance of supplier financial records
- Process supplier invoices
- Process and execute payments
- Reconcile bank accounts
- Process statutory travel requests
- Perform ad hoc assignments, special projects, and all other related duties when required

Awards team duties:
- Process award distributions and workplan funding.
- Maintain Customers (Donors).
- Follow up on Receivables with HQ and ROs.
- Perform ad hoc assignments, special projects, and all other related duties when required.
REQUIRED QUALIFICATIONS
Education:
Essential
- Completion of secondary school education or its equivalent, complemented by training in accounting or book-keeping.

Desirable
- A Degree in Finance or other training in accounting.
Financial transaction processing in an international environment, and using integrated financial management and reporting systems.
Skills:
Essential
- Work requires keeping up-to-date with new/changing procedures and regulations through the study of software tools and automated GSM-Oracle systems, Information circulars, WHO Manual updates, Standard Operating Procedures.
- Demonstrated skill and proficiency in the use of computers and information technology. Expertise in the use of MS Office and Web-based software.

WHO Core Competencies:
1. Moving forward in a changing environment
2. Producing results
3. Communicating in a credible and effective way
4. Fostering integration and teamwork
Experience:
Essential
- At least 8 years of relevant experience in administration of which at least 2 years working in the field of accounting or finance.
- 6 years with the first level University Degree or;
- 5 years with an Advanced University Degree.

Desirable
- Experience in the use of an ERP system such as Oracle.
Languages:
Essential
- Expert knowledge of English both written and spoken.
Additional Information:
1. This vacancy is open to candidates in the local commuting area.
2. This vacancy notice may be used to fill other similar positions at the same grade level.
3. A written test may be used for screening purposes.
4. The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-Term and Temporary appointments), 2. External candidates.
Annual salary: (Net of tax)
MYR 59,164 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy declared unsuccessful

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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