PUBLICATIONS TECHNICIAN - LOCAL RECRUITMENT (IARC/14/FT205)

31 July 2016
 
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Vacancy Notice No: IARC/14/FT205
 
Title: Publications Technician - LOCAL RECRUITMENT
 
Grade: G4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  One year. Any extension subject to availability of funding.
 
Date: 29 April 2014
 
Application Deadline: 14 May 2014 Vacancy Filled
 
Duty Station:  Lyons, France
 
Organization unit: IARC (IARC)
Section of IARC Monographs (IMO)
 
OBJECTIVES OF THE PROGRAMME :
The Section of IARC Monographs (IMO) produces the IARC Monographs, which are critical reviews and evaluations of the published scientific evidence on carcinogenic hazards to which humans are exposed. The programme does this by convening meetings of international, interdisciplinary working groups of expert scientists to write the reviews and develop the evaluations. The published Monographs are used by international and national health agencies as the scientific basis for their actions to prevent or reduce human exposure to carcinogens. The IMO may also consider evaluation of cancer-preventive agents in addition to the production of position papers and other publications relevant to the IARC Monographs.
Description of duties:
Purpose of the position:
In conjunction with the IARC Monographs Programme (IMO) Scientific Editor, to ensure the timely production of the IARC Monographs in print, web PDF, and EPUB format.
With the guidance of the IMO Scientific Editor, to co-ordinate the publication process of one of the key programmes of the Agency, the IARC Monographs.
To support the communication of IMO activities to the outside world by maintaining and updating the IARC Monographs website.

Duties and responsibilities:
1) In conjunction with the IMO Scientific Editor, co-ordinate the process of IARC Monographs and the IARC Handbooks of Cancer Prevention from first draft, to Meeting, to final version, using specialized electronic publishing software. Specific tasks include:

(a) Format or co-ordinate the formatting of all Monograph and Handbook pre-meeting drafts using editing software.
(b) Ensure access by participants and IARC secretariat to all first drafts on content management system (CMS).
(c) Undertake timely quality assurance, revision, reproduction and distribution of successive drafts of all documents both pre-meeting and during the meetings.
(d) Using editing software, prepare the master copy of the resulting Monograph/Handbook. Distribute to scientific officers responsible for checking.
(e) Be responsible for all document-handling issues, including entering final technical corrections made by the scientists, or co-ordination/supervision of this work.
(f) Prepare figures, charts, chemical structures and reaction paths etc. using appropriate software.
(g) Preparation of 5th draft (Ready for Editor) using appropriate editing software.
(h) Balance task priorities and meet deadlines in a quality manner.

2) With the guidance of the IMO Scientific Editor, prepare the final version of the IARC Monographs/Handbooks for print, web PDF, and EPUB publishing, using specialized software.
(a) Prepare document for production using editing software.
(b) Export all documents into xml, troubleshooting any issues with the programming code.
(c) Process the document using the Typefi publishing platform; troubleshoot, liaising with customer support if necessary.
(d) Prepare for printing, liaising with printer
(d) Assure the quality of the final product by applying sound production values.
(e) Regularly customize eXtyles and Typefi by reprogramming wherever necessary.

3) Support the management of the IARC Monographs website and IARC Handbooks website using specialized application software (Dreamweaver). Specific tasks include:

(a) Design and build new web pages as required.
(b) Maintain/update website by regularly posting new and updated information, including meeting announcements and information, lists of classifications, summaries and evaluations, PDFs of new and archived IARC Monograph/Handbooks volumes.

4) Training, coaching and guiding of new and temporary staff.
(a) Prepare and continuously improve protocols for all processes within the Editorial team.
(b) Prepare and deliver small training sessions on specialized software used within the Editorial and Production teams.

5) Undertake training to stay abreast of enhancements and developments in relevant technology.
REQUIRED QUALIFICATIONS
Education:
Essential:
Graduation from secondary school (DUT, BTS or equivalent) or equivalent school and specialized training in fields relevant to the position (e.g. publishing, editing).
Training in word processing and related office functions.
Training in page-layout software such as InDesign.

Desirable:
A University bachelor's degree
Training in xml-based publishing software such as eXtyles and Typefi.
Skills:
Good knowledge and competency in MS Office suite, software packages such as Photoshop, Dreamweaver, InDesign, and xml-based publishing software, such as eXtyles and Typefi, and chemical-structure drawing (ChemWindow),
Excellent administrative and time-management skills.
Effective communication and ability to work well as part of a team.
High level of accuracy and attention to detail.
Ability to work to deadlines.
Experience:
At least 4 years' experience of large-document word processing using specialized desktop publishing packages.

Languages:
Excellent knowledge of English with a good working knowledge of French.
Additional Information:
RECRUITMENT RESTRICTED TO LOCAL COMMUTING AREA UP TO A MAXIMUM OF 50 KMS AROUND LYONS.

This vacancy is open to applicants of either sex.
WHO/IARC has its own Staff Health Insurance and Pension plans and is not part of the French Health Insurance ("SÚcuritÚ Sociale"), the French Pension system or the French unemployment benefit agency ("Assedic").
Annual salary: (Net of tax)
34,673 euros at single rate
34,673 euros with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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IARC has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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