20 October 2017
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EURO/14/TASR21
Title: Project Assistant, TB (TKM)
Grade: G5
Contract type: Temporary Appointment under Staff Rule 420.4
Duration of contract:  Twelve months (1) See Additional Information below
Date: 24 April 2014
Application Deadline: 11 May 2014 Vacancy declared unsuccessful
Duty Station:  Ashgabat, Turkmenistan
Organization unit: EURO Europe Regional Office (EU/RGO) /
EU/DCE Communicable Diseases, Health Security & Environment (EU/DCE)
TB and multi-drug and extensively drug-resistant TB
Description of duties:
As part of a unit team, the incumbent performs a variety of secretarial, coordinating, monitoring and administrative services to ensure the efficient support to TB project/programme activities. Typically, the incumbent performs the following duties:
  1. Drafts correspondence and documents in consultation with the Head of Office, Independently composes and finalizes correspondence of administrative nature. Revises correspondence, reports, and documents for proper form and (non-technical) content. Takes notes at meetings. Takes and transcribes from dictation, recordings and handwritten drafts. Types reports and other documentation. Arranges duty travel. Acts as interpreter/translator when required.
  2. Scans, records, refers and follows up correspondence and documents, evaluates the urgency or critical nature of items, and bringing them to the attention of the responsible staff. Informs and reminds responsible staff of follow-up dates and deadlines for response or specific actions, supplying supporting material as appropriate
    Maintains financial records for the TB project; prepares and submits financial reports to donors through WHO/EURO.
  3. Using GSM, monitors aspects of the implementation of country activities and availability of funds for project/programme budget levels and financial expenditures, according to the approved TB project workplans. Assembles draft background for planning, monitoring and evaluation (including mini-review) exercises.
  4. Makes administrative arrangements for TB project country and intercountry activities with regard to preparation of Agreements for Performance of Work (APW), recruitment of consultants and temporary advisers, and arrangements of study tours and duty travel in accordance with the approved TB Project budget.
  5. Assists in the organization of meetings held in-the country (working groups, seminars/courses, workshops, and symposia), i.e.: makes general administrative preparations, including organization of practical local arrangements and advance transport of documents/equipment; arranges hospitality as appropriate. Prepares reports to ensure all activities are well documented as well as administrative reports. Participates in project related travels and provides support to visiting missions to MOH facilities in Turkmenistan.
  6. Establishes and maintains the filing system of TB Project technical documents and correspondence. Creates background files and compiles reference material as appropriate. Establishes and updates a proper computerized information system on on-going TB Project activities. Accesses and retrieves information from relevant databases and updates as required.
  7. Responds to and acts on telephone enquiries in a timely manner. Assesses the critical nature of technical enquiries and refers them to appropriate staff for reply. Coordinates appointments for Head of Office and organizes programmes for visitors.
  8. Provides briefing and guidance to general service and professional staff on general office practices and procedures; assists/replaces colleagues in the team and performs other related duties as required.
Essential: Equivalent to graduation from secondary school or equivalent technical or commercial school and specialized training preferably in administration/management related fields.
Desirable: Completion/studying at training courses on finance/accounting/bookkeeping or business administration.
Essential: Secretarial/administrative training, or equivalent work-related experience, including typing and proven skills on standard office software and note-taking; work with computerised systems and databases.
Desirable: Good knowledge of MS Excel programme.

Competencies: see WHO Global Competencies model at
  1. Communicating in a credible and effective way.
  2. Knowing and managing yourself.
  3. Ensuring the effective use of resources.
  4. Producing results.
  5. Fostering integration and teamwork.
Essential: Considerable and progressively responsible experience in the secretarial/clerical/administrative field. Bookkeeping experience (minimum 2 years).
Desirable: Experience within UN and/or WHO or international agencies/organizations/commercial companies.
Essential: Excellent knowledge of ENGLISH and RUSSIAN.

Desirable: Working knowledge of the local language.
Additional Information:
(1) Extension of appointment is subject to a) satisfactory performance, b) continued need for the function, and c) availability of funds.

Similar posts may be filled using this vacancy notice.

This is a LOCAL vacancy and as such, only qualified applicants residing within commuting distance of the Ashgabat WHO Country Office will be considered.

Short-listed external candidates will be contacted to sit a written test for language and PC skills prior to final interview. WHO does not cover any expenses related to participation in tests and/or interviews.
Monthly salary: (Net of tax)
USD 1212 at single rate
plus US 420 per child per year up to 6 children with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy declared unsuccessful

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