SECRETARY (AFRO/14/TASR14)

6 December 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: AFRO/14/TASR14
 
Title: Secretary
 
Grade: G4
 
Contract type: Temporary Appointment under Staff Rule 420.4
 
Duration of contract:  9 months
 
Date: 28 March 2014
 
Application Deadline: 14 April 2014 Vacancy Notice Closed (automatic)
 
Duty Station:  Lusaka, Zambia
 
Organization unit: AF_SSR AF South-East Sub-Region (AF_SSR) /
AF_ZMB Zambia (AF_ZMB)
 
OBJECTIVES OF THE PROGRAMME :
Within the WHO Country Office (WCO), to provide secretarial support services to the DPC/TB unit during the National TB Prevalence survey.
Description of duties:
The incumbent reports to the Operations Officer, and provides support to both managers and staff members in performing GSM transactions in the following areas:-

 Type and proofreads for accuracy, a variety of correspondence, material from the drafts and printed texts. Operates word-processing equipment;
 Drafts letters, reports, faxes, memos for signature and send routine emails;
 Take dictation using shorthand and transcribe, ensuring accuracy in spelling, punctuation and format;
 Receive and screen incoming letters memos, faxes, reports and emails ensure that relevant background information is attached;
 Keep calendar and arrange appointments, receive and screen visitors including telephone calls and respond to routine requests for information;
 Maintain Office files on various subjects;
 Take notes at meetings and prepare minutes as and when required;
 Performs other duties as required.
REQUIRED QUALIFICATIONS
Education:
Essential:- Completion of secondary school education or equivalent technical or commercial education

Desirable:- Knowledge of secretarial skills; ability to type 50 words per minute, software knowledge (Word, Excel and power point) internet knowledge for information
Skills:
Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.
Experience:
Minimum of five years' experience in secretarial positions.
UN experience would be an asset
Languages:
English language is required
Additional Information:
This vacancy is open to Zambian nationals only.
Annual salary: (Net of tax)
Zambian Kwacha117 415 at single rate
Zambian Kwacha 117415 with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Closed (automatic)

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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