PAYROLL ACCOUNTANT (SEVERAL POSITIONS) (HQ/14/GSC/FT138)

26 May 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/14/GSC/FT138
 
Title: Payroll Accountant (several positions)
 
Grade: G6
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years (initially)
 
Date: 21 March 2014
 
Application Deadline: 11 April 2014 Vacancy Filled
 
Duty Station:  Kuala Lumpur, Malaysia
 
Organization unit: HQ/GSC Global Service Centre (HQ/GSC) /
HQ/GFI Global Finance (HQ/GFI)
GFI/Payroll (PAY)
 
OBJECTIVES OF THE PROGRAMME :
The WHO Global Service Centre (GSC), Malaysia, provides specialized services to all staff and all WHO offices worldwide in respect of human resources, procurement, finance and support of corporate IT applications and infrastructure. The aim of the GSC is to provide the swift and reliable delivery of a comprehensive array of products and services covering all these fields. The Global Finance team (GFI) within the GSC provides processing and accounting services for payroll, pension, accounts payable, travel and expenses and awards transactions as set out in the Service Catalogue. As part of Global Finance, the GSC Payroll unit is primarily responsible for the payroll processing of staff globally and all non-payroll staff entitlements within the WHO Global Management System, production of payslips, generation of accounting and financial reporting of payroll; reconciliation of all payroll General Ledger accounts; answering queries from staff, auditors and other entities on a timely basis and as required.
Description of duties:
Staff may be rotated and assigned to perform other duties including ad-hoc assignments as determined by the supervisor for reinforcing the teams or replacing staff as required.

Under the direct supervision one of the Payroll Team Leads, the incumbent performs the following duties:
1. Performs timely period and year-end payroll general ledger account reconciliations
2. Prepares and processes Journal Vouchers and other accounting adjustments
3. Performs monthly reconciliations of staff receivables and payables and ensures errors or issues are resolved in a timely manner. The incumbent ensures staff members indebtedness to the organization is calculated and communicated to Payroll Team Leads as soon as notification received by Payroll on planned separation of staff member. The incumbent performs other closely related tasks.
4. Performs analytical reviews of payroll transactions to identify errors and drive compliance to payroll guidelines
- Analysis may require preparation and use of financial tables, special reports, and other ad-hoc reports
5. Assists in the preparation of the monthly GFI Payroll Key Performance Indicators(KPIs) and maintenance of Payroll dashboard
6. Assists Payroll Team Leads in maintaining and monitoring the monthly GSC Payroll and Pension processing calendar
7. Updates and documents all GSC Payroll/Pension processes through the Standard Operating Procedures(SOPs)
8. Prepares financial tables, special reports, and other ad-hoc reports
9. Assists in managing the GFI Payroll electronic repository
10. Briefs and trains GFI Payroll staff on new processes and procedures
11. Responds to payroll processing, staff receivables/payables enquiries and provides support, advice and guidance to clients in Headquarters, Regional Offices, Country Offices and other entities serviced by the Centre.
12. May be required to fill in for the Payroll Team Lead during absences.
REQUIRED QUALIFICATIONS
Education:
Essential
Completion of secondary school education or its equivalent, complemented by training/ certification in accounting or book-keeping.

Desirable
A university degree in finance/accounting or a related professional qualification is highly desirable.
Skills:
Essential
- Demonstrated financial accounting skills, including working with large scale reconciliations and ensuring aged items are cleared in a timely manner;
- Ability to work under pressure and to prioritize the workload.
- Ability to brief and train staff.
- Client service oriented.
- Strong analytical skills.
- Ability to draft correspondence
- Demonstrated skill and proficiency in the use of computers and information technology
- Expertise in the use of MS Office and Web-based software

WHO Competencies:
1. Moving forward in a changing environment
2. Producing results
3. Communicating in a credible and effective way
4. Fostering integration and teamwork
Experience:
Essential
Minimum of 8 years of relevant experience working in a finance and administration, with at least 4 years in the field of financial accounting including large scale complex reconciliations. Experience in the use of an integrated ERP financial and human resources management and reporting system.
- 6 years with a relevant first level University Degree or;
- 5 years with a relevant Advanced University Degree.

Desirable
Experience in WHO and knowledge of its structure, financial rules and regulations, and accounting structures.
Languages:
Essential
Excellent knowledge of English both written and spoken.
Additional Information:
1. This vacancy is open to candidates in the local commuting area.
2. Only candidates under serious consideration will be contacted.
3. Other similar positions at the same level may be filled from this Vacancy Notice.
4. A written test may be used for screening purposes.
5. The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-Term and Temporary appointments), 2. External candidates.
Annual salary: (Net of tax)
MYR 59,164 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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