SECRETARY (HQ/14/HSE/TA20)

29 June 2016
 
PDF/Print version
Share this vacancy
 
Returning applicants, please log in
Not registered? Register here
 
List of closed vacancies
 
Return to current vacancies list

The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/14/HSE/TA20
 
Title: Secretary
 
Grade: G4
 
Contract type: Temporary appointment
 
Duration of contract:  6 months
 
Date: 7 March 2014
 
Application Deadline: 28 March 2014 Vacancy Filled
 
Duty Station:  Geneva, Switzerland
 
Organization unit: HQ/HSE Health Security and Environment (HQ/HSE) /
HQ/PED Pandemic and Epidemic Diseases (HQ/PED)
HQ/HIP Influenza, Hepatitis and PIP Framework
 
OBJECTIVES OF THE PROGRAMME :
The main aims of the Pandemic and Epidemic Diseases (PED) department are to: 1) make available to others expert knowledge and guidance based on scientific and public health experience related to the prevention and control of epidemic and pandemic infectious diseases and related risks such as antimicrobial drug resistance; 2) to develop, implement, facilitate or coordinate the mechanisms, activities, public health research and initiatives needed by countries and the international community to prevent, detect, assess, notify and respond to acute and longer term public health risks related to epidemic and pandemic infectious diseases; 3) to strengthen, support and promote important measures such as research, vaccination and infection control that are critical for mitigating the impact of infectious diseases; and 4) to provide programmatic support during outbreaks and other urgent health security events. The department covers influenza and other respiratory diseases, cholera, hepatitis, meningitis, yellow fever, and numerous other dangerous pathogens as well as the management of specific related systems, networks and groups. This list may change over time.
Description of duties:
1. Receive, screen, track and distribute incoming correspondence, attaching background information or related file, and forwarding to the staff concerned, drawing their attention to specific issues/problems as necessary.
2. Draft replies to general and administrative correspondence on the basis of instructions or on own initiative, and finalize such correspondence.
3. Using GSM, prepare travel requests for official WHO travel. Make flight and hotel reservations, prepare travel files and deal with other related matters as requested or on own initiative.
4. Initiate, through Oracle/GSM procurement module, contracts for consultants, Agreements for Performance of Work (APW), Technical Services Agreements (TSA), and General External Services requests (GES). Monitor and record receipt of deliverables, and initiate and monitor payments as needed. Initiate, through Oracle/GSM procurement module, requisitions for goods procurement, and monitor and receipt of deliverables.
5. In collaboration with senior administrative support staff, monitor deadlines, reminding staff members of such and ensuring that correspondence and queries are responded to in a timely manner.
6. Type, edit for language and grammar, correct and format, in accordance with WHO and departmental styles, technical reports and documents, tabular materials and assist in preparing presentations.
7. Obtain documents and information from in-house and external sources as required; perform information searches (library, internet) as requested.
8. Maintain filing systems, ensuring that all activities supported are traceable and accessible as required.
9. Screen and receive visitors and telephone calls with tact, discretion, making appointments, answering queries and/or redirecting visitors and callers with diplomacy and courtesy, obtaining background information on the purpose of appointments.
10. Support the organization of team and departmental meetings, workshops, seminars, etc., including the typing of lists of participants, preparation of travel requests, letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation.
11. Replace other support staff as required.
12. Perform other related duties as required or instructed, including provision of support to other areas of work and teams within the department, as required.
REQUIRED QUALIFICATIONS
Education:
Essential
Completion of secondary school education or equivalent.
Skills:
The incumbent maintains and keeps up to date in the use of modern office technology through in-house courses, on-the-job training and/or self-training. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO.

WHO Competencies:
1. Knowing and managing yourself
2. Producing results
3. Fostering integration and teamwork.
Experience:
Essential
At least 3 years of secretarial experience.

Desirable
Secretarial experience in WHO or another UN agency.
Experience in Oracle-based (GSM) or other ERP systems.
Languages:
Essential
Expert knowledge of English and intermediate knowledge of French.
Additional Information:
Other similar positions at the same level may be filled from this Vacancy Notice. This vacancy is published in English only.

This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office.

The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-term and Temporary appointments), 2. External candidates.
Annual salary: (Net of tax)
CHF 68611 at single rate
CHF 68611 with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
Share