23 October 2017
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/14/GMG/FT105
Title: HR Assistant (several positions)
Grade: G5
Contract type: Fixed-term Appointment
Duration of contract:  2 years (initially)
Date: 3 March 2014
Application Deadline: 24 March 2014 Vacancy Notice Cancelled
Duty Station:  Kuala Lumpur, Malaysia
Organization unit: HQ/GMG General Management (HQ/GMG) /
HQ/GSC Global Service Centre (HQ/GSC)
Global Human Resources (GHR)
The Global Human Resources (GHR) Services deliver a variety of employee-related administrative functions to WHO staff. These include on boarding, contract administration and separation activities, as well as payroll activities and processing of all staff entitlements.

General instructions are provided in the form of standard operating procedures, administrative rules, computer operating standards, filing systems and accepted administrative practices, and guidance from
WHO e-Manual.

The incumbent works within the framework of WHO and the department rules and procedures, and/or specific instructions. Most of the work is controlled for correctness and appropriateness by the first or second
level supervisor. Work is reviewed by supervisors for meeting expectations and overall quality. The incumbent is relied upon to brief colleagues on specific GHR administrative procedures and practices.
Description of duties:
The incumbent reviews and processes GHR transactions as follows:
- Appointments of locally recruited staff, conference staff with travel and professional staff appointed for 60 days or less without positions;
- Extensions of temporary appointments of locally recruited staff;
- Acting arrangements with and without extra pay and extensions of acting arrangements beyond one year;
- Conversions of continuing appointments and issuance of appropriate letters to staff members;
- Changes in Full Time Equivalent (FTE) including updating of FTE Special Information Types (SIT) and issuance of appropriate letters to staff members;
- Changes in grade involving same categories and issuance of appropriate letters;
- Reassignments without change in duty station and issuance of appropriate letters;
- Languages allowances and accelerated Within Grade Increases (WIGI) (review supporting documents, determine eligibility);
- Rental Subsidies and Rental Advance transactions (review supporting documents and self service requests);
- Planned and confirmed maternity leave transactions other than maternity leave at 50%;
- Changes in civil status other than domestic partnership cases;
- Education grant final claims (except cases involving no pro-rata calculations or cases pertaining to staff on inter-agency transfers);
- Education grant and home leave Travel Requests and Retroactive Travel Claims (RTC);
- Changes in dependency statuses;
- Separation of locally recruited staff and administration of leave encashment;
- Planned and confirmed home leaves, adoption leaves, paternity leaves and Rest and Recuperation (R&R) leave requests;
- Upload all GHR transactions related supporting documents in the L-Drive for Record Management System (RMS) upload;
- Perform other related duties as required or instructed, including providing support to other areas of work.
Completion of secondary school or equivalent.
- Proficient in administrative procedures and practices, rules and regulations;
- Proficient in the use of word processing or other software packages, and standard office equipment;
- Able to brief others and explain procedures.

- Experience in the use of Oracle/Global Management System (GSM) for administrative matters;
- Training in Oracle-based or other ERP systems an asset;
- Knowledge of WHO.

WHO Core Competencies:
1. Knowing and managing yourself
2. Producing results
3. Fostering integration and team work
4. Moving forward in a changing environment
- At least 5 years of relevant work experience in the area of human resources with completion of secondary school or commercial school or;
- 4 years with the first level University Degree or;
- 3 years with an Advanced University Degree.

- Relevant experience in WHO or another UN agency an asset.
- Experience in Oracle-based or other ERP systems an asset.
Excellent knowledge of English both written and spoken.

Working knowledge of French and/or another WHO official language would be an added advantage.
Additional Information:
- This vacancy is open to candidates in the local commuting area.
- Only candidates under serious consideration will be contacted.
- Other similar positions at the same level may be filled from this Vacancy Notice.
- A written test may be used for screening purposes.
- The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-Term and Temporary appointments), 2. External candidates.
Annual salary: (Net of tax)
MYR 45,838 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.