ASSISTANT/LOGISTICS (HQ/14/HSE/FT107)

25 August 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/14/HSE/FT107
 
Title: Assistant/Logistics
 
Grade: G4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  One year
 
Date: 4 March 2014
 
Application Deadline: 25 March 2014 Vacancy Filled
 
Duty Station:  Geneva, Switzerland
 
Organization unit: HQ/HSE Health Security and Environment (HQ/HSE) /
HQ/GCR Global Capacities, Alert and Response (HQ/GCR)
 
OBJECTIVES OF THE PROGRAMME :
Within WHO Programme Budget Category 5 "Preparedness, Surveillance and Response" and under the Programme area "Alert and Response Capacities", the objectives of the department of Global Capacities, Alert and Response are to support national IHR capacity assessment, development and maintenance as well as to ensure further development and maintenance of an effective international system that is able to continuously assess the global context of public health risks (global risk assessment) and is prepared to respond rapidly to unexpected, internationally-spreading events and to contain specific public health threats. The objectives of the unit Programme are to maintain a global system of surveillance and risk assessment, to maintain and further develop the Global Outbreak Alert and Response Network (GOARN), to provide operational support (logistics and Operation Centre) for response and to contribute to the development of a strategic framework for preparedness for all risks, including in the context of mass gatherings, and to ensure that WHO's legal requirement under the International Health Regulations (IHR) (2005) are fulfilled (IHR Emergency Committee, IHR Review Committee and IHR roster of experts).
Description of duties:
Within the framework of the delegated authority, the incumbent is assigned all or part of the following responsibilities:

1. To use Oracle/GSM procurement module to prepare consultants' contracts, Agreements for Performance of Work (APW), procurement of preparedness and response equipment and consumables, monitoring and recording receipt of deliverables, and initiate and monitor payment as needed.
2. To prepare lists and other documents for outbreak response equipment, logistics materials, and kits for field team deployment and outbreak response, including but not limited to continuously maintaining and updating databases of all stocks and materials and ensuring strict state of readiness and availability, in particular during epidemic responses; following-up to ensure reconditioning and reception of returned equipment and kits, as well as donation or hand over of equipment, materials and supplies at country-level; following-up on adequate reception and inspection of incoming outbreak response material and supplies, and dealing with the physical organization and management of the storage facilities at HQ.
3. To play a key role in the integration and maintenance of the database of outbreak preparedness and response supplies available at the United Nations Humanitarian Regional Depots (UNHRD) into the Stock Inventory Management System (SIMS), and the emergency support database.
4. As assigned by technical staff or on own initiative, to carry out basic research on the availability and procurement of equipment with suppliers as related to specific field needs and diseases, including but not limited to the preparation of necessary documents to support shipping and procurement requests; tracking purchase authorizations for outbreak response equipment, materials and supplies, and drawing the attention of the technical staff to gaps, delays and/or unusual situations.
5. To participate in logistics meetings with a view to suggest improved procedures for tracking and monitoring supplies and equipment, as well as in training sessions when required.
6. To organize and continuously maintain the filing system for outbreak logistics.
7. To perform other related duties and responsibilities as assigned, including replacing and backstopping for others.
REQUIRED QUALIFICATIONS
Education:
Essential
Completion of secondary school education or equivalent.

Desirable
Higher education.
Skills:
Ability to use modern office technologies and software.
Excellent organizational and interpersonal skills with ability to interact professionally and effectively with staff and visitors at all levels in an international and multicultural environment.
Tact, discretion and sensitivity to cultural differences.
Capacity and willingness to work as a member of a team, in a proactive manner, provide assistance in other areas of work when necessary, and to work under pressure.

WHO Competencies:
1. Knowing and managing yourself
2. Producing results
3. Fostering integration and teamwork
4. Moving forward in a changing environment.
Experience:
Essential
At least three years' work experience in administration of logistics for disease or emergency outbreaks.

Desirable
Experience in WHO or the UN system.
Experience in Oracle-based or other ERP systems.
Training in leverage tools (forklift).
Languages:
Essential
Expert knowledge of English or French.

Desirable
Intermediate knowledge of the other language.
Additional Information:
Other similar positions at the same level may be filled from this Vacancy Notice. This vacancy is published in English only.

This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office.

The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-term and Temporary appointments), 2. External candidates.
Annual salary: (Net of tax)
CHF 68611 at single rate
CHF 68611 with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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