SECRETARY (WPRO/14/FT104)

26 May 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WPRO/14/FT104
 
Title: Secretary
 
Grade: G4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two Years
 
Date: 28 February 2014
 
Application Deadline: 21 March 2014 Vacancy Filled
 
Duty Station:  Manila, Philippines
 
Organization unit: WP/DHP Director, Building Healthy Communities & Populations (WP/DHP) /
WP/MHI Mental Health and Injury Prevention (WP/MHI)
 
OBJECTIVES OF THE PROGRAMME :
To provide secretarial and clerical support to the Mental Health Unit (MHI).
Description of duties:
Under the supervision of the Regional Adviser in Mental Health, the incumbent performs the following functions:

1. Screens and routes incoming mail, documents and reports to the supervisor with full background information; ensures its distribution and follows up on deadlines.
2. Takes/transcribes non-technical correspondence, reports, etc. from dictation, tapes and manuscripts, using word-processing equipment, ensuring grammatical accuracy, conformity with procedural accuracy and format; types reports, studies, including statistical tables, etc. from manuscripts using a word processing equipment.
3. Drafts correspondence on routine matters on own initiative or from brief instructions; takes notes at meetings as basis for minutes and assists in providing interpretation as and when required.
4. Arranges appointments for supervisor, receives visitors; places and screens telephone calls, responds to routine requests for information, and prepares briefing folders for supervisor's duty travels.
5. Maintains general and project files.
6. Assists in searching, compiling and maintaining information relevant to the programme. Maintains appropriate follow-up system on status of programme implementation.
7. Provides support in the arrangements for meetings, workshops and training courses, including preparation of related folders.
8. Provides secretarial and clerical support to visiting staff and consultants as and when required.
9. Occasionally replaces secretarial staff within the division during their absence, as coordinated by the Administrative Assistant.
10. Performs other related duties as and may be required.
REQUIRED QUALIFICATIONS
Education:
Equivalent to graduation from secondary school with thorough training in secretarial and clerical duties.
Skills:
Thorough knowledge of office procedures. Typing and stenographic skills at required speed. Ability to discern routine from non-routine. Ability to draft correspondence, summary of meetings and notes for the record. Good computer skills and ability to adapt to various software applications. Ability to work harmoniously as a member of a team, adapt to diverse education and cultural backgrounds and maintain high standards of personal conduct.
Experience:
Three years' experience in secretarial/clerical posts, preferably, including experience in WHO or in another international organization.
Languages:
Excellent knowledge of spoken and written English.
Additional Information:
Post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the office. Only candidates under serious consideration will be contacted.
Annual salary: (Net of tax)
PhP 426 681 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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