PLANNING OFFICER (EURO/14/FT106)

31 May 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EURO/14/FT106
 
Title: Planning Officer
 
Grade: P4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years (*please see under additional information below)
 
Date: 3 March 2014
 
Application Deadline: 5 April 2014 Vacancy Filled
 
Duty Station:  Copenhagen, Denmark
 
Organization unit: EURO Europe Regional Office (EU/RGO) /
EU/DAF Division of Administration and Finance (EU/DAF)
Programme & Resource Management (PRM)
 
OBJECTIVES OF THE PROGRAMME :
The WHO General Programme of Work (GPW) and Programme Budget (PB) provide the overall context in which the Organization carries out its work, and more specifically the results-based framework for planning and budgeting that forms the core of the Programme and Resource Managemen Unit's work.

The PRM Unit supports the Director of Administration and Finance by: promoting results-based management and efficiency across the region through the development of executive-level reports and budget analyses, diagnosing challenges, and identifying and weighing alternative solutions; providing programme and resource management input to make the vision for improved health in Europe a reality; developing frameworks and approaches for integration of programme planning and management across programmes and country and inter-country levels; and monitoring and reporting on implementation to support decision making by senior management and governing bodies.

Mission of the WHO Regional Office for Europe:

The Member States of WHO in the Region share the common value of the highest attainable standard of health as a fundamental human right. All of WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation. The mission of the WHO Regional Office for Europe is to support Member States in: (i) developing and sustaining their own health policies, health systems and public health programmes; (ii) working to prevent and overcome threats to health; (iii) anticipating future challenges; and (iv) advocating for public health.
Description of duties:
Under the direct supervision of the Head, Programme and Resource Management, the incumbent shall:

i) Under Programme Area 6.1: Leadership and Governance -

1. Support implementation of WHO's programmatic reform activities in the areas of programme planning and management: bottom-up strategic planning to align country priorities and corporate results, programmatic evaluation, and performance assessment to demonstrate WHO's contribution to positive health outcomes.

2. Support monitoring of reform implementation through tracking of key indicators and products.

ii) Under Programme Area 6.2: Transparency, accountability and risk management -

1. Help plan and conduct programmatic evaluations in conformity with norms, standards and best practices.

iii) Under Programme Area 6.3: Strategic Planning, resource coordination and reporting -

1. Contribute to global planning processes, including support for the development of the global General Programme of Work (GPW) and Programme Budget (PB).

2. Support and facilitate EURO's regional strategic planning and budgeting, including prioritization and definition of regional results, HR Plan development, and peer review processes.

3. Implement resource coordination decisions of the regional office, including allocation and redistribution of resources, and the monitoring of funding gaps at corporate, division and country levels.

4. Implement the operational planning process: prepare guidelines; support workplan review and approval processes; verify results-oriented formulations; and advise originators on how to bring submissions into conformity as required.

5. Build internal regional office capacity and knowledge on results-based management policies and practices.

6. Organize and conduct training and briefings on planning and reporting.

7. Support implementation of performance monitoring and assessment at the regional level for the GPW, PB and related regional instruments, including organization-wide reviews.

8. Develop briefings and reports for senior management in the area of planning and programme management, especially as related to WHO governing body meetings at regional and global levels.

9. Support and participate in relevant planning and programme management networks both internal and external.

10. Contribute to the review, analysis and approval process for voluntary contributions proposals.

11. Provide information and analysis to support resource mobilization.


iv) Under Programme Area 6.4: Management and administration -

1. Support preparation and execution of the PRM unit's workplan(s); be accountable for individually assigned products and services.

2. Implement elements of WHO's control framework that relate to PRM's work.

3. As regards WHO's ERP system, the Global Management System (GSM):

- Act as GSM focal point in the regional office as related to planning and reporting;
- Identify and propose improvements to GSM to meet business requirements;
- Provide training to regional and country staff on GSM.

4. Provide leadership, guidance and monitoring of supervised staff in PRM by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts.

5. Act for the Head, Programme and Resource Management in internal and external fora as required.

6. Perform other related duties as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential:
Advanced (master's level or equivalent) university degree in business, public administration, finance, public health, social or exact sciences.
Skills:
Good knowledge of management principles, practices and techniques, strategic and results-based planning and the development of results-based budgets; skilled in modern management methods and the design of management information systems, with demonstrated ability to apply IT technology to management issues; good analytical skills; ability to conceptualize and think in terms of practical solutions to business problems.

Other Skills:
General knowledge of standard office applications (MS Office), with high level skills in the use of Microsoft Excel or equivalent. Extensive knowledge and experience with corporate ERP systems, specifically for the purpose of planning, monitoring and reporting against performance indicators and results.

Competencies required:

1) Communicating in a Credible and Effective Way -
Speaks and writes clearly, adapting communication style and content so they are appropriate to the needs of the intended audience.

2) Promoting Innovation and Organizational Learning
- Drives change and improvement, continually searching for new ways to position the Organization for success. Uses feedback to find ways to increase organizational effectiveness.

3) Fostering Integration and Teamwork - Encourages co-operation and builds rapport among fellow team members and identifies conflict early and supports actions to facilitate its resolution.

4) Ensuring the Effective Use of Resources -
Develops plans into clearly defined objectives that take account of changing circumstances. Establishes measures to monitor resources and progress of activities as planned.

5) Producing Results - Acts without being prompted and makes things happen; handles problems effectively and produces high-quality results and workable solutions that meet client needs.
Experience:
Essential: At least seven years progressively responsible experience in programme planning, monitoring and reporting in a multinational, non-profit/public or international environment.
Experience in designing and conducting training courses and developing system specifications for enhancement to functionality and reporting as related to programme planning, monitoring and reporting.

Desirable:
Supervisory experience in the areas described above.
UN and/or WHO experience, particularly with the WHO Global Management System (GSM).

Languages:
Essential:
Proficiency in English.
Working knowledge of any of the other WHO and/or EURO official languages (ie Russian, German, French, Chinese, Spanish, Arabic).
Additional Information:
* Any extension of appointment is subject to a) satisfactory performance, b) continued need for the function, and c) availability of funds.

Similar positions at the same grade may be filled using this vacancy notice.

Long-listed candidates may be contacted to sit a written test or presentation prior to final short-listing. This does not preclude a written test or presentation prior to final interview.

Interviews will take place using a competency-based approach.

Annual salary: (Net of tax)
USD 67611 at single rate
USD 72605 with primary dependants
Post Adjustment: 76.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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