BUDGET AND FINANCE ASSISTANT (POSITION NO. 346054) (EMRO/14/FT96)

24 July 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EMRO/14/FT96
 
Title: Budget and Finance Assistant (position no. 346054)
 
Grade: G4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years (post of limited duration)
 
Date: 24 February 2014
 
Application Deadline: 10 March 2014 Vacancy Filled
 
Duty Station:  Cairo, Egypt
 
Organization unit: EM/DAF General Management (EM/DAF) /
EM/BFU Budget and Finance Services (EM/BFU)
 
OBJECTIVES OF THE PROGRAMME :
Budget and Financial Services (BFU) is a part of the Division of General Management and is responsible for supporting the work of WHO by providing efficient and flexible management of the Organization's financial resources and for accommodating varying circumstances while allowing for sound financial control and ensuring adherence to financial rules and regulations at all times.

Purpose of the Position:
To ensure effective and transparent budget and financial support across the Region for all sources of funds in order to assure a seamless budgetary and financial process.

Organizational context:
- Work is performed in a typically normal office environment.
- The incumbent works independently, on day-to-day routine tasks. Limited judgement and interpretation are involved to determine appropriate methods for the processing of the various accounting tasks and in adapting established practices to assigned work.
- Difficult assignments are reviewed in process at discretion of supervisor. Completed work is reviewed by supervisor(s) for accuracy in the completion of tasks, adherence to the established procedure and to instructions, and deadlines and compliance with related policies.
Description of duties:
The duties of the incumbent are not intended to be all-inclusive nor are all duties listed hereunder carried out by all the incumbents. However, staff may be rotated and assigned to perform other duties within the Budget and Finance Unit including ad hoc assignments as determined by supervisors as well as reinforcing other teams or replacing other staff members as deemed necessary.

Based on the established financial rules and procedures, and under the direct supervision and day-to day oversight of the Team Leader, the incumbent would be responsible for:

- Assisting the regional income and awards management sub-unit through processing of activation, distribution of awards, review and follow up on cash receipts and unapplied receivable balances, revisions of amounts vis--vis award distribution by Strategic Objective (SO)/Organization-Wide Expected
Results (OWER) and Budget Centre, checking validity of awards and linking awards to projects.

- Assisting HR workplan management sub-unit through processing salary work plans balances, expenditure, budget planned cost, adjustment of award, task mapping, position parameters, creation, extension and termination of positions. Reflecting award budget against relevant OWERS and positions' mapping ensuring the validity and availability of funding. Providing timely and accurate customer support to all budget centers.

- Assisting Imprest Expenditure and Review sub-unit through processing and monitoring of eImprest General Ledger (GL) and all eImprest transactions including review of services purchase orders - Imprest, Direct Financial Cooperation (DFC), General External Services (GES) and other activities with confirming adequacy of supporting documents and maintenance of proper accounting records. Preparing and verifying journal vouchers and monthly replenishments.

- Assisting accounts payable sub-unit through processing and monitoring of Common Payment Platform (CPP) payment instructions, payroll and Payroll Standing Transactions (PST), payments for inter-country (IC) meetings, Regional Office eImprest vouchers, bank reconciliations and expenditure batches. Providing general assistance on financial information to Eastern Mediterranean Regional Office (EMRO) staff members.

- Supporting Staff Health Insurance (SHI) sub-unit through processing and monitoring of staff health insurance including journalizing of various medical claims submitted by staff members and Special Services Agreement (SSA) holders, ensuring accuracy of payment and validity of prescribed medicines vis--vis doctor prescription, scrutinizing medical claims of entitled staff members, confirming relevant proof of payments and revising any other documents that support the cost of medical treatment and medicines. Affirming that prescribed drugs and medical services are covered and reimbursed under SHI plan and contacting physicians, hospitals, pharmacies and other medical services to confirm the validity of payment. Providing timely and accurate customer service to all staff members.

Achievement Activities Include:
- Accuracy of financial data and adherence to deadlines and financial rules and procedures.
- Support the Budget Centres to achieve sound financial management.
- Contributition to the efficient work results of BFU sub-units.
REQUIRED QUALIFICATIONS
Education:
Essential: Completion of secondary school with additional training in accounting.

Desirable: University degree in commerce, finance, business administration or related field, as well as special training in automated accounting would be an advantage.
Skills:
Competencies:
1) Communicating in a credible and effective way
2) Knowing and managing yourself
3) Producing results
4) Moving Forward in a changing environment
5) Fostering integration and teamwork

Functional Skills and Knowledge:
- Demonstrated knowledge of general accounting principles, procedures, and practices.
- Ability to understand and apply administrative rules and procedures related to financial rules and regulations.
- Ability to draft routine correspondence and verify sources of documentation and data.

IT Skills:
- Excellent knowledge of Microsoft Office.
- Knowledge of ERP systems is desirable.
Experience:
Essential: Two to four years experience in applying administrative and financial procedures through progressive work in finance and accounting activities.
Languages:
- Excellent knowledge of English and Arabic.
- Knowledge of French is desirable.
Additional Information:
This post is subject to local recruitment and will be filled by persons residing within the local commuting area. Only candidates under serious consideration will be contacted for interviews and tests, if applicable. The written test might be used as an eliminatory tool.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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