SECRETARY - LOCAL RECRUITMENT (IARC/14/FT95)

31 August 2016
 
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Vacancy Notice No: IARC/14/FT95
 
Title: Secretary - LOCAL RECRUITMENT
 
Grade: G4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years. Any extension subject to availability of funding.
 
Date: 4 March 2014
 
Application Deadline: 16 March 2014 Vacancy Filled
 
Duty Station:  Lyons, France
 
Organization unit: IARC (IARC)
Section of Mechanisms of Carcinogenesis (MCA) / Epigenetics Group (EGE)
 
OBJECTIVES OF THE PROGRAMME :
The broad, long-term goal of the Mechanisms of Carcinogenesis Section (MCA) is to advance understanding of the mechanisms of carcinogenesis and to contribute to cancer prevention. This is achieved through investigating interactions between the genes, epigenetic mechanisms and the environment. The Section also aims to make a major impact in the area of biomarker discovery and cancer aetiology by taking advantage of advances resulting from the genome/epigenome technology revolution and the major cancer genome sequencing initiatives.
The Epigenetics Group (EGE) conducts both mechanistic studies and epigenetic profiling, aiming (1) to gain a better mechanistic understanding of tumorigenesis, and (2) to discover and validate new epigenetic biomarkers. This programme exploits new concepts in cancer epigenetics and recent technological advances in epigenetics and epigenomics, and is carried out in close collaboration with IARC laboratory scientists and epidemiologists as well as external groups.

Description of duties:
Purpose of the position:
Assigned to the Epigenetics Group (EGE), within the Section of Mechanisms of Carcinogenesis (MCA), the incumbent provides secretarial and clerical support to the EGE and MCA staff members.

Under the direct supervision of the EGE Group Head, the incumbent's duties and responsibilities are as follows:

1. To receive, screen and distribute incoming correspondence, attaching background information or related file(s) as necessary, drawing their attention to specific issues/problems as necessary;

2. Using on-line systems, to prepare travel authorizations, check timetables and costs with in-house travel agent, making flight and hotel reservations, and dealing with other related matters as requested or on own initiative;

3. To monitor deadlines, reminding staff members of them and ensuring that correspondence and queries are responded to in a timely manner;

4. To draft replies to general and administrative correspondence on the basis of instructions or on own initiative, and finalizing such;

5. To type, edit for language and grammar, correct and format, in accordance with WHO and departmental styles, technical reports and documents, tabular materials and to assist in preparing grant applications, presentations, etc;

6. To obtain documents and information from the Section and Group staff, Administration and from other Sections, Groups and outside agencies/institutions as required; to perform information-resource- searches (library, internet) as requested;

7. To maintain, in close collaboration with colleagues, the work area filing system, and to maintain files for the staff members supported, obtaining relevant information as required;

8. To maintain and update Group databases: including contacts, publications, grants, and others;

9. To screen and receive visitors and telephone calls with tact and discretion, making appointments, answering queries and/or redirecting visitors and callers with diplomacy and courtesy, obtaining background information on the purpose of appointments;

10. To perform duties related to the Section, like preparation of SLT reports, organization of Section meetings, and other tasks;

11. To participate in the organization and preparation of Group meetings, workshops, seminars, etc., e.g. typing lists of participants, preparing travel authorizations, drafting letters of invitation, documents, photocopying and preparing briefing files, presentations and slides; and preparing the necessary documents for IARC security to ensure that clearances and visas are ready in a timely manner, reserving meeting rooms, dealing with hotel reservations;

12. To provide secretarial support and assistance to participants during meetings, workshops and seminars, typing and/or amending reports and documents;

13. To liaise with HRO and FEL to ensure documents in connexion with staff and non-staff are prepared correctly and in a timely manner, and to assist non-staff on arrival and during their time with the Group;

14. To perform other related duties (replace support staff, support to other teams in the Section) as requested by first level supervisor.
REQUIRED QUALIFICATIONS
Education:
Completion of secondary school education or equivalent, in secretarial/administrative training, recognized by a diploma (BTS/DUT or equivalent).
Skills:
The work requires the use of a series of software such as word processing, presentation and graphics, to type, edit and print correspondence, documents, reports, tabular materials, presentations, etc., as well as the maintenance of the area of work and/or team filing system.
Secretarial training. Training in office procedures and in the use of standard office software such as MS Word, Excel, Power Point, and standard internet applications, etc.
Capacity and willingness to work as a member of a team, in a proactive manner, under pressure when necessary.
Good organizational and interpersonal skills with ability to interact professionally and effectively with staff and visitors at all levels in an international environment. Tact, discretion and sensitivity to cultural differences.

The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training and/or self-training. He/she keeps abreast in changes in procedures and practices, rules and regulations, organizational structure, in the Group, the Section, IARC and WHO.
Experience:
At least four years' secretarial experience, preferably including some experience in WHO to have knowledge of its procedures and practices as related to the work. Experience in the organization of WHO official meetings an advantage.
Languages:
Excellent knowledge of English or French, with a working knowledge of the other.
Knowledge of another WHO official language an asset.
Additional Information:
RECRUITMENT RESTRICTED TO LOCAL COMMUTING AREA UP TO A MAXIMUM OF 50 KMS AROUND LYONS.

This vacancy is open to applicants of either sex.
WHO/IARC has its own Staff Health Insurance and Pension plans and is not part of the French Health Insurance ("SÚcuritÚ Sociale"), the French Pension system or the French unemployment benefit agency ("Assedic").
Annual salary: (Net of tax)
34,673 euros at single rate
34,673 euros with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
IARC has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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