26 September 2017
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/14/HSE/FT70
Title: Clerk
Grade: G3
Contract type: Fixed-term Appointment
Duration of contract:  One year
Date: 14 February 2014
Application Deadline: 7 March 2014 Vacancy Filled
Duty Station:  Geneva, Switzerland
Organization unit: HQ/HSE Health Security and Environment (HQ/HSE) /
HQ/GCR Global Capacities, Alert and Response (HQ/GCR)
Within WHO Programme Budget Category 5 "Preparedness, Surveillance and Response" and under the Programme area "Alert and Response Capacities", the objectives of the department of Global Capacities, Alert and Response (GCR) are to support national IHR capacity assessment, development and maintenance as well as to ensure further development and maintenance of an effective international system that is able to continuously assess the global context of public health risks (global risk assessment) and is prepared to respond rapidly to unexpected, internationally-spreading events and to contain specific public health threats. The objectives of the unit Programme are to support regional offices in building and maintaining priority International Health Regulations (IHR) capacities identified by countries, i.e. national surveillance; laboratory and biorisk management and capacities for ports, airports and ground crossing; to monitor the progress of national IHR implementation and to provide an expert approach to capacity building and learning.
Description of duties:
Within the framework of the delegated authority, the incumbent is assigned all or part of the following responsibilities:

1. To provide clerical and secretarial support to staff members throughout GCR, as related to the organization of meetings, workshops, seminars, including but not limited to photocopying documents and preparing briefing files together with labels and dividers; obtaining and collecting documentation and/or information from GCR and Health Security and the Environment (HSE) staff, and other clusters, programmes and agencies/institutions, and disseminate such information; and using GSM, to assist with the preparation of travel authorizations, flight and hotel reservations. During meetings, workshops, seminars and other, to provide assistance and back up in a proactive manner.

2. To type correspondence and documents; format documents, tables and reports from plain and edited copies, dictating machine, forms, handwritten or rough drafts and other, including but not limited to proof-reading and correcting style, spelling and presentation in line with WHO and GCR editorial practices and style.

3. To ensure the daily maintenance of correspondence logs, update manuals, files and simple office records on own initiative and/or as required.

4. To answer telephone calls, responding to routine queries and/or forwarding such to the appropriate staff members, when necessary.

5. In close collaboration with colleagues, to maintain and develop as necessary a comprehensive departmental filing system for all documents, reports, presentations and other materials related to meetings, seminars and workshops and other areas of work, as well as lists to facilitate searches and retrieval.

6. To perform other related duties and responsibilities as assigned, including replacing and back-stopping for others.
Completion of secondary school education or its equivalence.

Training in modern office technologies.
Proficiency and experience in the use of modern office technology, complemented by clerical and secretarial skills.
Ability and willingness to keep abreast of changes in procedures and practices, rules and regulations, organizational structure of the department, cluster and WHO, as well as to maintain skills through of in-house courses, on-the-job training or self-training.
Good organizational and interpersonal skills with ability to interact professionally and effectively with staff and visitors at all levels in an international and multicultural environment.
Tact, discretion and sensitivity to cultural differences.
Capacity and willingness to work as a member of a team, in a proactive manner, provide assistance in other areas of work when necessary, and to work under pressure.

WHO Competencies:
1. Knowing and managing yourself
2. Producing results
3. Fostering integration and teamwork
4. Moving forward in a changing environment.
At least 2 years of clerical or secretarial experience.

Experience in WHO or a UN organization/agency.
Expert knowledge of English.

Intermediate knowledge of French.
Additional Information:
Other similar positions at the same level may be filled from this Vacancy Notice. This vacancy is published in English only.

This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office.

The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-term and Temporary appointments), 2. External candidates.
Annual salary: (Net of tax)
CHF 62902 at single rate
CHF 62902 with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
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