PROCUREMENT & SUPPLY OFFICER (PSS) (AFRO/14/FT44)

28 August 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: AFRO/14/FT44
 
Title: Procurement & Supply Officer (PSS)
 
Grade: P5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two(02) years
 
Date: 5 February 2014
 
Application Deadline: 5 March 2014 Vacancy Filled
 
Duty Station:  Brazzaville, Congo
 
Organization unit:
 
OBJECTIVES OF THE PROGRAMME :
The Provision of Essential Supplies and Equipment and hiring services to support WHO's collaborative programmes the requirements of which are timely delivery.
Description of duties:
1) In respect of the procurement of supplies and equipment for regional programme activities and under reimbursable arrangements:
a) Reviews and Interprets requisitions for equipment and supplies and, in each case, decides on appropriate course of procurement action;
b) Seeks technical approval and requests allocation of funds;
c) Obtains and analyses local quotations whenever necessary;
d) Within delegation of authority, approves local and direct purchases;
e) Beyond delegation of authority, makes purchasing recommendations to Director of General Management cluster (GMC);
f) Authorizes Headquarters and others WHO offices to purchase on behalf of AFRO;
g) Ensures equipment and supplies are delivered from suppliers;
h) Assigns and oversees work of Unit staff; and
i) Review the performance of the procurement work plan and assess its efficiency and effectiveness, identify its weaknesses and success and make recommendations for necessary follow up by the funds recipient;
j) Cross verification of Procurement and Supply Management (PSM) data with M&E and health/programmatic, management and financial data/information;
k) Conduct comprehensive PSM analysis and reflect in the PSM-related section of the obligatory reporting template;
l) Suggest remedial measures of the potential weaknesses in the management of implementing partners, to ensure the optimum utilization of donor grant money and safeguarding the funds against any fraud;
m) Serves as standing secretary of AFRO Contract Review Committee.

2) - Makes recommendations in relation to the procurement of goods and services/
a) Provides advice to AFRO Technical Units, WRs and national project managers on appropriate items to be procured in support of regional programmes; and
b) Assists member states at their request with organizing their direct procurement, handling and distribution of medical supplies and equipment.

3)- Establishes and maintains relationships with suppliers/
a) Acquires information about suppliers and products and maintains a data base of the information, including details of preferred suppliers;
b) Interviews suppliers; and
c) Visits factories, offices and trade fairs.

4) - Provides services in respect of:
a) Dispatch, delivery, customs clearance and documentation of consignments of equipment and supplies;
b) Handles claims against insurance for goods damage to or loss of in transit;
c) Maintains inventories of project equipment; and
d) Submits to Property Survey Committee proposals for the disposal/write off of equipment.
REQUIRED QUALIFICATIONS
Education:
Essential: Advanced university degree in Business Administration, Economics, Management, and Finances.
Post graduate degree in Procurement and Supply Management will be an asset.
Desirable:Training in Procurement and Supply management in WHO or UN system.
Skills:
Very good knowledge of administrative principles governing procurement of supplies and equipment; good knowledge of customs procedures for importation of goods; Demonstrate of managerial skills; ability to be tactful and use discretionary powers and confidentiality at all levels including WHO UN system and National officials; Knowledge and commitment to WHO goals and objectives in the Region.
Experience:
Essential: Minimum 10 years' experience in Administration especially in Procurement and Supply Management at national and international levels.
Desirable: Relevant experience in WHO or other UN organizations.
Languages:
Excellent knowledge of English or French with a good working knowledge of the other. A working knowledge of Portuguese would be an asset.
Annual salary: (Net of tax)
US$ 80,887 at single rate
US$ 87,069 with primary dependants
Post Adjustment: 65.3 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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