MONITORING SPECIALIST (PAHO/14/FT30)

27 June 2016
 
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Vacancy Notice No: PAHO/14/FT30
 
Title: Monitoring Specialist
 
Grade: NO-B
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period. POST OF LIMITED DURATION
 
Date: 27 January 2014
 
Application Deadline: 24 February 2014 Vacancy Filled
 
Duty Station:  Brasilia, Brazil
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
PAHO/WHO Representative (PWR-BRA)/Administrator, PWR-BRA
 
OBJECTIVES OF THE PROGRAMME :
To ensure the Pan American Health Organization and World Health Organization - PAHO/WHO - country program of technical cooperation and its country presence provide adequate support to the national health development process and, at the same time, enable the country/ies of assignment to shape the subregional, regional, and global health agendas. The PAHO/WHO Country Office is the basic organizational unit for technical cooperation with the country/ies, drawing on PAHO/WHO resources of all levels and parts of the Organization.
Description of duties:
Under the direct supervision of the Administrator of the PAHO/WHO Country Office, and the general supervision of the PAHO/WHO Representative (PWR), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

a) Assist the Administrator and Representative in developing operational performance indicators to monitor and measure progress in the implementation of the technical cooperation program of work;
b) Provide support to the Administrative Areas and the Technical Units in order to develop performance indicators aiming at improving the efficiency and effectiveness through streamlining processes, by saving time and reducing costs, as well as updating and monitoring those indicators;
c) Review the adequacy of the control systems to reduce the application of business risks to an acceptable level, such as security, ease of operations, the trade off between risk factors such as security and ease or operations; recommend policies and internal controls in order to minimize the risks throughout the Representation;
d) Serve as a catalyst for implementing appropriate control systems used to minimize the recognized risks, assess the interrelationship of controls to assure that business processes are properly managed, including assessing the methods for reporting control violations;
e) Develop methods to identify, record, and report results of activities; collect data and prepare summary reports and recommendations to be used by the Representative, the Administrator and supervisors to take decisions where controls can be improved;
f) Research and keep abreast of the Organization's rules, regulations, as well as policies and procedures generated by the Integrity and Conflict Management System (ICMS); discuss updates with the Administrator and the PWR, and develop communication tools to share this information effectively across the Office;
g) Provide support in partnership with relevant staff in the office on the monitoring of the financial and budgetary execution of the Terms of Cooperation and Projects;
h) Work together with the relevant staff in order to improve tools/systems for the control and interface with the financial and budgetary managerial systems;
i) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
A bachelor's degree on business administration, accounting, management, economics, public administration or a related field from a recognized university.
Desirable: Knowledge of International Public Sector Accounting Standards would be an asset.
Skills:
-- Intrainstitucional action: Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
-- Communication: Actively engages in conversation with the key players in a multicultural environment both within and outside the organization. Develops a network of appropriate contacts inside and outside PAHO to gain information or to build an alliance. Takes into consideration the multicultural differences within the organization.
-- Information Management: Takes initiative to improve systems for the presentation and dissemination of information. Supports, through competent use of the available systems and technologies, the development of data presentations.
-- Analysis, Synthesis, and Forecasting: Takes or organizes individual and collective action after analyzing situations on the basis of the available evidence and knowledge. Continuously analyzes the evolution of situations in an area of work and makes suggestions to adjust or confirm the decisions necessary to implement required actions. Is capable of anticipating the implications of an analyzed situation between six months to one year ahead.
-- Teamwork: Promotes team work and leads one's area to finish tasks and accept responsibility. Creates a positive environment within the area of work. Makes everyone feel like they are part of the team as well as welcomes and appreciates everyone's ideas and suggestions. Able to see the positive aspects of working as a team, shares the team's enthusiasm for achieving mutual goals.
-- Continuous Learning: Takes concrete steps on one's own initiative to keep up-to-date on the most recent trends in knowledge in the area of work. The knowledge and achieved experience is shared with others. Is aware of other industries or organization's best practices and applies them.
-- Accountability: Accurately and objectively provides information, as required, on one's activities. Prepares accurate and objective reports on one's activities and partial/final results. Can account for each of the specific tasks of one's work.
-- Service Orientation: Corrects the client's problems promptly and without confrontation. Is helpful when client (internal or external clients) is going through a critical period.
-- Devising the budget for interventions and cost optimization: Identifies the means of and achieves optimization of budget; demonstrates the ability to use resources according to the principles and values of institutional ethics. Distributes resources to projects and activities that are the most needed for the Organization.

-- Theoretical and practical knowledge of the principles and practices of developing and monitoring key performance indicators (KPI).
-- Ability to gather information and analyze data within established timeframes, and draw conclusions in order to develop solutions to problems confronting management.
-- Comprehensive knowledge of the range of administrative principles, practices, processes and policies that guide and influence a complex organization.
-- Strategic planning and managerial skills, ability to interpret and analyze information; coordinate a variety of tasks; capacity to administer resources and exercise appropriate supervision and control
-- Ability to meet critical deadlines consistently, while completing tasks accurately; ability to handle multiple tasks simultaneously by working independently, as well as part of a team, in a fast paced environment;
-- Ability to prepare clear, concise and complete analysis, proposals, reports and other written materials; maintain accurate records and meeting critical deadlines; research and analyze complex problems, evaluating varied information and data, either statistical or narrative form.
-- Ability to professionally interact with management officials and bring about sound decisions, and implement appropriate strategies to effect those decisions.
-- Strong professional oral and writing skills, including the development of reports, persuasive documents for consideration at the highest levels of the Organization.

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Working knowledge of automated systems and microcomputers particularly with regard to internal control and administrative operations. Other IT skills and knowledge of other software programs such as Visio, Microsoft SharePoint and Project will be an asset.
Experience:
Essential: Five years of professional experience in monitoring, evaluating, and controlling of projects and programs, including supervisory responsibilities.
Desirable: Work experience within international organizations would be an asset.
Languages:
Very good knowledge of Portuguese or English, with a working knowledge of the other language. Knowledge of Spanish and/or French would be an asset.
Additional Information:
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave.

ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.

PLEASE NOTE THAT THIS POSITION IS FOR A NATIONAL OFFICER, THEREFORE ONLY BRAZILIAN NATIONALS AND LEGAL RESIDENTS MAY APPLY.
Annual salary: (Net of tax)
R$ 138,639.00 at single rate
R$ 138, 639.00 with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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