ADMINISTRATIVE ASSISTANT (WR/SEC) (WPRO/14/FT24)

1 July 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WPRO/14/FT24
 
Title: Administrative Assistant (WR/Sec)
 
Grade: G6
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two Years
 
Date: 22 January 2014
 
Application Deadline: 5 February 2014 Vacancy Filled
 
Duty Station:  Manila, Philippines
 
Organization unit: WPCO Countries (WP_ACO) /
WP_PHL Philippines (WP_PHL)
 
OBJECTIVES OF THE PROGRAMME :
To promote technical cooperation, stimulate interest and coordinate support towards health development, based on global and regional strategies and WHO guidelines.
Description of duties:
Under the guidance and supervision of the WHO Representative, the incumbent will perform the following:

1. Screen incoming correspondence, documents and reports; route them to the supervisor with full background material; ensure their distribution and follow up on deadlines;
2. Take/transcribe technical and non-technical correspondence, reports, etc. using word-processing equipment, ensuring grammatical accuracy, conformity with procedural accuracy and format;
3. Draft/prepare general and administrative correspondence on brief instructions or own initiative; type statements, reports, studies including statistical tables, etc. from manuscripts using traditional or word-processing equipment;
4. Open, organize and maintain general and project files with an appropriate system for follow up on initiated action;
5. Organize travel arrangements for the WHO Representative and prepare briefing materials, speech, or presentations for official trips or special meetings from various programmes, whichever is responsible.
6. Arrange appointments and receive official visitors for the WHO Representative; place and screen telephone calls and answer queries with discretion;
7. Keep records of important documents, reports, instructions and policy documents, including handbooks, manuals and other relevant reference materials, as well as maintain and update the filing system;
8. Assist in the follow up of programme implementation by the Philippine Government;
9. Help facilitate processing of requests and maintain effective interaction between the Country Office and Bureau of International Health Cooperation (BIHC) channels;
10. Assist in the general administration of the office;
11. Assist in initiating or raising contracts and procurements in the Global Management System (GSM) for the Country Office;
12. Assist in organizing staff development and learning (SDL) trainings and workshops for the staff in the Country Office;
13. Supervise and organize the driver's schedules;
14. Provide guidance and briefing to programme secretaries in the preparation of letters, memos and other forms of correspondence;
15. Occasionally replace other secretarial staff within the office during his/her absence.
16. Perform other related duties as required.
REQUIRED QUALIFICATIONS
Education:
Equivalent to graduation from secondary school with thorough training in secretarial/administrative duties.
Skills:
Thorough knowledge of office procedures and ability to acquire knowledge of WHO procedures, rules and regulations. Typing and stenographic skills at required speed. Ability to discern routine from non-routine. Ability to draft correspondence, summary of meetings and notes for the record. Skills in the use of computer and other applications. Ability to work harmoniously as a member of a team, adapt to diverse cultural and educational backgrounds and maintain high standards of conduct.
Experience:
At least six years of progressive experience in secretarial/admistrative work. Experience in WHO or in another international organization an asset.
Languages:
Excellent knowledge of spoken and written English.
Additional Information:
Post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the office. Only candidates under serious consideration will be contacted.
Annual salary: (Net of tax)
PhP 589 074 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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