FINANCE OFFICER, POST # 346013 (EMRO/13/FT561)

29 June 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EMRO/13/FT561
 
Title: Finance Officer, Post # 346013
 
Grade: P3
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years
 
Date: 18 December 2013
 
Application Deadline: 9 January 2014 Vacancy Filled
 
Duty Station:  Nairobi, Kenya
 
Organization unit: EMRO Eastern Mediterranian Regional Office (EM/RGO) /
EM/DAF General Management (EM/DAF)
EM_SOM WHO Representative's Office, Somalia
 
OBJECTIVES OF THE PROGRAMME :
Purpose of the Post:

To ensure effective and transparent budget and financial support for all sources of funds in order to assure a seamless budgetary and financial process.

Objectives of the Programme and of the immediate unit or field activity:

To support the work of WHO by providing efficient and flexible management of the Organization's financial resources while ensuring adherence to financial rules and regulations.

Description of duties:
Organizational Context:

Under the overall direct supervision of the Regional Budget and Finance Officer, the incumbent will be responsible for all operational activities within the WR Offices of Somalia, South Sudan, Djibouti, Yemen and Sudan and support the programme delivery capacity by managing, coordinating and leading the financial services.

Summary of Assigned Duties:

The incumbent will:

1. Plan, recommend and implement systems, norms and procedures, in compliance with existing policies, for the administration of financial resources, as well as for the monitoring, control and evaluation of such processes.
2. Provide guidance on planning, regulatory and operational aspects and evaluates the administrative services.
3. Be responsible for setting up of reliable financial management systems to ensure adequate application of the accounting procedures used by WHO including variety of financial services; retrieve and undertake Accounts Payable actions in the GSM for other contracts (APW, GES, TSA).
4. Overlooks and monitors status of outstanding Direct Financial Cooperation (DFC) Agreements and follows up with responsible technical units to ensure timely clearance, implementation and reconciliation.
5. Prepare financial and budgetary reports and related statements to update senior management and technical officers to ensure coordination and decision-making.
6. Be responsible for preparation, recording, clearance and submission of monthly imprest returns, audit and other reports related to operations of WR Offices.
7. Act as focal point for yearly plan of activities in order to support programme implementation through optimal use of available resources and financial management tools.
8. Provide managerial and administrative support in the implementation of all WHO collaborative programme through initiation of relevant proposals for all activities as per plans of action and periodic monitoring of their implementation.
9. Refer for action to financial rules and regulations, giving appropriate explanations and suggesting remedial or alternative action as appropriate; verify availability of funds and provide financial clearance on requests/documents within authorized limits.
10. Monitor correctness of recording of financial transactions, committal documents and encumbrances to ensure the overall integrity of WHO country offices accounts.
11. Support capacity-building in related areas of work in both the sub-offices and country offices by identifying areas requiring attention and recommending improvements in work methods and processes.
12. Undertake outreach activities; conducting training and courses to improve work standards and quality of outputs of finance staff at the country offices.
13. Support the documentation of good practices and syntheses of lessons learned and ensures that these are reflected in improved training approaches and supporting management tools.
14. Liaise and collaborate to ensure smooth flow of financial information and propose alternative methods and approaches to streamline and improve processes.
15. Provide recommendations on financial policy, improvements in internal controls and guidelines and procedures for the WR and sub-offices, including evaluation, analysis and design of applications.

REQUIRED QUALIFICATIONS
Education:
Essential: University degree in public or business administration, accounting or in other related field.

Desirable: Masters degree in business administration or professional accounting certification CPA or CA.
Skills:
Copetencies:
1) Communicating in a credible and effective way
2) Knowing and managing yourself
3) Producing results
4) Fostering integration and team work
5) Ensuring the effective use of resources

Functional Skills and Knowledge:

Ability to work effectively with government and international officials at all levels.
Ability to work under pressure.
Demonstrated ability to act independently and exercise sound judgment.
Good knowledge of financial and programme management principles and practices.Excellent organizational skills.
Proven ability to multi-task, identify and solve problems.

Other Skills (e.g. IT): Proficiency in computer applications.
Experience:
Essential: At least 5 years of experience in applying administrative and financial procedures through progressive work in finance and accounting activities.

Desirable: Knowledge of WHO procedures and processes is an advantage.
Languages:
Excellent knowledge of English and Arabic. Knowledge of French desirable.

Additional Information:
Applicants are kindly requested to pay attention to the screening questions as they will be used to screen out unqualified candidates.
- Only qualified applicants with the relevant experience will be considered.
- A written test/presentation and interviews will be used as a form of screening. The written test might be used as an eliminatory tool.
- Other similar positions at the same level may be filled from this vacancy notice (this could be the base for rosters).
- Interviews will include competency-based questions.
- This Vacancy Notice is published in English language only
Annual salary: (Net of tax)
US$56091 at single rate
US$60091 with primary dependants
Post Adjustment: 43.1 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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