ADMINISTRATIVE CLERK (50%) - LOCAL RECRUITMENT (IARC/13/TA130)

30 August 2016
 
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Vacancy Notice No: IARC/13/TA130
 
Title: Administrative Clerk (50%) - LOCAL RECRUITMENT
 
Grade: G4
 
Contract type: Temporary appointment
 
Duration of contract:  6 months, renewable.
 
Date: 18 December 2013
 
Application Deadline: 9 January 2014 Vacancy Filled
 
Duty Station:  Lyons, France
 
Organization unit: IARC (IARC)
Section of Nutrition and Metabolism (NME)/Nutritional Epidemiology Group (NEP)
 
OBJECTIVES OF THE PROGRAMME :
Within the Section of Nutrition and Metabolism (NME), the overall objectives of the Nutritional Epidemiology
Group (NEP) are to investigate the role of diet, nutrition (micronutrient deficiency, fatty acid balance,
under/over-nutrition), hormonal factors, physical activity and energy balance on cancer risk, with particular
consideration of gene-diet/nutrient/environment interactions.
Description of duties:
Under the supervision of the NEP Group Head, the incumbent provides administrative and technical assistance to the professional staff and external collaborators engaged in the South Africa Breast Cancer (SABC) study, so as to meet the objectives of the project. Duties include:

1) To regularly communicate and liaise with the SABC team on site to:
- provide/obtain information and advance resolving various issues.
- communicate and record key decisions made and key actions taken.
- communicate and manage risks and/or issues and report to IARC Principal Investigator and SABC site manager.
- update/adapt work flows, protocols, guidelines for the study.
- provide validated project tools and methodologies to the team on site.
- monitor and report project performance and provide overall guidance to meet specific project requirements and goals/timelines.
- organize regular conference calls, organise and facilitate team meetings.

2) To develop and maintain the SABC Internet and Intranet site, prepare brochures about breast cancer awareness and study results for distribution on site.

3) In the context of the SABC study, assist in preparation of grant applications and reports to donors by:
- Keeping track of work plans, deadlines and status of budget of external grants.
- Supplying supporting material, as appropriate, and provide the necessary administrative support to ensure that submission deadlines are respected.
- Proof reading and formatting the grant application prior to submission.
- Editing and formatting periodic progress reports for funding Agencies.

4) Supervise the financial administration of the SABC study by regularly liaising with the responsible Budget Assistant and external representatives of funding bodies.

5) Assist/replace colleagues in the team and perform other related duties as required by the supervisor.
REQUIRED QUALIFICATIONS
Education:
Graduation from secondary school or equivalent, supplemented by technical or commercial training recognized by a diploma (BTS or equivalent) or equivalent specialized training in fields relevant to the position.
Skills:
Good organizational skills. Courteous, appropriate and timely communication. Demonstrated project management skills. International intelligence. Familiarity with relevant software, and notably with Microsoft Office Word, Excel, PowerPoint, Outlook, ACCESS, web tools.
Other IT skills and knowledge of other software would be an asset.
Sound knowledge of the Agency's administrative procedures and of the scope of the work of the NME Section would be highly desirable.
Experience:
Essential: At least four years of relevant professional experience in the secretarial/clerical/administrative field, including 2 years at an international level.

Desirable: Administrative experience in the development and management of grant applications and contracts.
Languages:
Excellent knowledge of English and a working knowledge of French. Knowledge of other official UN languages would be an asset.
Additional Information:
This recruitment is restricted to candidates residing up to a maximum of 50 kms from Lyons.

Salary: per month Euro 2,889, net of tax.

This vacancy is open to applicants of either sex.
WHO/IARC is committed to workforce diversity.
WHO/IARC has its own Staff Health Insurance and Pension plans and is not part of the French Health
Insurance ("SÚcuritÚ Sociale"), the French Pension system or the French unemployment benefit
agency("Assedic").
Any appointment/extension is subject to WHO Staff Regulations, Staff Rules and WHO Manual.
Only candidates under serious consideration will be contacted for interview and test.
Annual salary: (Net of tax)
at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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IARC has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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