20 October 2017
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EURO/13/TASR59
Title: Procurement Officer (maternity replacement)
Grade: P2
Contract type: Temporary Appointment under Staff Rule 420.4
Duration of contract:  7 months (until 29 August 2014)
Date: 13 December 2013
Application Deadline: 9 January 2014 Vacancy Filled
Duty Station:  Copenhagen, Denmark
Organization unit: EURO Europe Regional Office (EU/RGO) /
EU/DAF Division of Administration and Finance (EU/DAF)
Finance, Compliance & Procurement Unit (FCP)
The Finance, Compliance and Procurement Unit (FCP) in EURO is responsible for providing support and services to the various programmes and activities of the Organization in the European Region in respect of finance, accounting, procurement and contracting services, as well as ensuring that the financial rules and regulations are properly followed.
Description of duties:
Under the direction of the Finance Manager the successful incumbent will:

1. Organize the procurement work, where necessary prepare solicitation documentation, request bids for goods and services, evaluate terms and conditions, conduct negotiations on purchase, delivery and maintenance services, make recommendations for award of contracts, execute contract management;

2. Plan and implement regional procurement of office supplies, IT equipment, medical/laboratory equipment, etc;

3. Screen and clear high risk / high value procurement requests for goods and/or services in GSM, verify compliance of the transactions with procurement rules and regulations;

4. Advise management, technical staff, Heads of WHO Country Offices/WHO Representatives (WRs) and project managers on procurement and requisition procedures. Including local purchase, costing, shipment and delivery time frames, technical specifications in relation to specific requirements, with particular reference to local operating characteristics;

5. Prepare and analyse Contract Review Committee (CRC) cases for the review of the Finance Manager, provide input on procurement rules, regulations and practices; follow up on implementation of the CRC decisions. Instruct COs/TUs/Centres on preparation of CRC submissions. Acts as Secretary to the CRC as delegated by the Finance Manager;

6. Conduct and manage high value and complex procurement projects on behalf of COs/TUs/Centres, whenever those are missing sufficient capacity or expertise;

7. Acts for the Finance Manager in his/her absences;

8. Performs other duties as requested by the supervisor.
University degree in business administration, law or other relevant field or equivalent in training or self study/work (for internal WHO applicants only).

Specialized procurement training.

Sound knowledge of international trading, commercial and shipment practices, very good knowledge of procurement and storage of (preferably) medical supplies and a variety of equipments.
Proficiency of MS Office software, databases and any relevant software/tools.

Competencies required:

1) Communicating in a credible and effective way - Produces clear, effective communications; Keeps every team member informed as well as shares relevant and useful information; Sound judgement, integrity, tact and discretion in dealing with others; Good communication (written and oral) skills and interpersonal skills; Ability to say 'no' in an assertive and pleasant manner. Negotiating skills.

2) Fostering integration and teamwork - Creates a positive environment within the area of work; Makes everyone feel like they are part of the team as well as welcomes and appreciates everyone's ideas and suggestions. Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.

3) Ensuring the effective use of resources - Demonstrates the ability to use the resources according to WHO's strategic directions; Identifies priorities and defines objectives and timelines.

4) Producing results - Produces and delivers quality results. Is proactive and takes initiatives and responsibility for own work; Handles problems effectively and observe deadlines. Analytical ability.

5) Moving forward in a changing environment - Is open to new ideas and adapts and responds positively to changing priorities and demands; Recognizes opportunities for improvement and seeks to apply new methods to improve work processes.

At least three years of experience in procurement operations in a commercial or government organization including a minimum of two years experience in procurement in an international Ooganisation. Demonstrated experience of using ERP systems.

Two years procurement experience at international level.

Excellent knowledge of English and working knowledge of another WHO Official language and/or EURO official language (German, Arabic, Chinese, French, Russian or Spanish)

Knowledge of another WHO/UN official languages (Arabic, Chinese, French, Russian or Spanish).

Additional Information:
Similar positions at the same grade may be filled using this vacancy notice.

Long-listed candidates may be contacted to sit a written test or presentation prior to final short-listing. This does not preclude a written test or presentation prior to final interview.

Interviews will take place using a competency-based approach.

Monthly salary: (Net of tax)
USD 3894 at single rate
USD 4151 with primary dependants
Post Adjustment: 76.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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