26 September 2017
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WPRO/13/FT549
Title: Assistant
Grade: G4
Contract type: Fixed-term Appointment
Duration of contract:  Two Years
Date: 11 December 2013
Application Deadline: 25 December 2013 Vacancy Filled
Duty Station:  Manila, Philippines
Organization unit:
The objectives of the Human Resources Unit are to carry out, in an efficient and timely manner, all human resources activities for the WHO Regional Office for the Western Pacific and countries in the region, including policy formulation, post classification, recruitment and contract administration, performance management and staff development, and to provide advice on human resources matters to senior management and staff at all levels throughout the Region.
Description of duties:
1) Reviews completeness of the memo and supporting documents related to all requests for establishment, abolition, revision and reclassification of positions.

2) Undertakes preliminary review of all draft position descriptions to ensure correctness of details prior to final review of the Administrative Assistant.

3) Maintains follow-up of documents to ensure that requests for establishment, abolition, revision and reclassification of positions are approved in a timely manner.

4) Monitors deadlines, ensures that correspondence and queries are responded to in a timely manner and keeps the technical units in the Regional Office and Country Offices informed on the status of their requests.

5) Drafts replies to general and administrative correspondence on the basis of instructions or on own initiative, and finalize such correspondence.

6) Advises the hiring manager to initiate classification in GSM once the position description has been approved and signed.

7) Maintains and updates the Post Vacancy Monitoring system and organizes electronic and hard copies of the position descriptions.

8) Ensures that the list of SSA contracts is complete and updated and that medical clearance is valid.

9) Liaises with staff from FIN handling SSAs to ensure that all SSA holders are covered by the Organization's accident and health insurance.

10) Assists in the area of recruitment and selection as the need arises.

11) Performs other related duties as required or instructed, including providing support to other areas of work in the team.
Completion of secondary school education or equivalent
The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training and/or self-training. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO.
At least three years of experience on Human Resource Management. Relevant experience in WHO or another UN agency an asset. Experience in Oracle-based or other enterprise resource planning (ERP) systems an asset.
Excellent knowledge of spoken and written English.
Additional Information:
Post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the office. Only candidates under serious consideration will be contacted.
Annual salary: (Net of tax)
Php 426 681 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
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