HR ASSISTANT (HQ/13/HRD/FT541)

26 May 2017
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/13/HRD/FT541
 
Title: HR Assistant
 
Grade: G6
 
Contract type: Fixed-term Appointment
 
Duration of contract:  1 year
 
Date: 5 December 2013
 
Application Deadline: 26 December 2013 Vacancy Notice Cancelled
 
Duty Station:  Geneva, Switzerland
 
Organization unit:
 
OBJECTIVES OF THE PROGRAMME :
A sound, well managed, responsive and efficient organization-wide Human Resources Management strategy and service delivery which support the work of WHO and its member states, encompassing, but not limited to: HR Policy Development and -Planning, Organizational Design and Job Classification, Talent Management (including Succession Planning, Recruitment, Career Development, Rotation and Mobility), Organizational Diversity, Conditions of Service, Compensation and Benefits, Staff Development and Learning, HR Legal Advisory Services, Administration of Justice, HR Administrative Review, Global Staff/Management relations, representation of WHO and influencing of inter-agency HR Common System initiatives, as well as the provision of global advisory services to management and staff.

Within HRD, the Human Resources Management, Policy and Administration of Justice (HPJ) unit is responsible for the formulation and adaptation of integrated WHO's human resource management policies reflecting organizational needs and best practice and development and updating of guidance.
HPJ also provides advisory services to Headquarters Clusters and Regional Offices, with a view to ensuring consistent and equitable policy application.

The incumbent is expected to provide full support and assistance in the areas of compensation and policy, and to provide, on a regular basis, briefing and guidance to GS and P staff in the Regional Offices, the Global Service Center as well as in Headquarters.
Description of duties:
I. COMPENSATION - support to HR Specialist, Compensation in the following areas:
A. SALARY SURVEYS:
1/ Responsible for coordination between United Nations Office of Human Resources Management (OHRM) and local salary survey committees on administrative support aspects of the conduct of GS salary surveys (comprehensive and interim) in duty stations where WHO is the designated agency;
2/ Responsible for verification of data completeness of salary survey results and preparation of approval memoranda and relevant instructions to OHRM for issuance of the global announcement on the revised salary scales;
3/ Issue broadcast messages, monitors and liaises in respect of collection of data for place-to-place surveys for professional staff in Geneva, ensures timely submission of data to the ICSC.
B. SALARY SCALES:
1/Provide administrative support and coordinate with WHO regional offices the GS and NPO salary scales and allowances, reports any discrepancies to the HR specialist and OHRM, takes corrective measures and disseminates to the GSC for payroll entry and information to regions;
2/ Responsible for calculation of extra step values for all categories of staff scales and their submission to the GSC for implementation;
3/ Checks the Salary scale for professional and higher graded categories received from the UN, incorporates in the EB document for approval and prepares information note for worldwide distribution;
4/prepares data requested by the CEB secretariat concerning the information on remuneration for staff of the higher graded category;
5/ Maintains an updated log of all salary scales received and sent to ensure accurate data is available and accessible at all times and that GSC has taken timely action for their incorporation into the system;
6/ Responsible for the preparation of the Information Notes on the Pensionable Remuneration for Professional and Higher categories, salaries of professional and General Service staff and their dissemination worldwide;
7/ Responsible for verification and dissemination of Post adjustment/rental thresholds received from ICSC on a monthly basis. Also responsible for provision of advice and guidance on the PA and PTA related queries from the GSC and the Regions. Converts PA information into excel format for submission to the GSC to facilitate insertion of data into the system and ensures timely implementation of revisions; 8/ Provides Regions, HQ and GSC with advice and guidance on all the above items and responds to related queries received from staff at all levels.
C. FIELD ENTITLEMENTS:
1/ Responsible for the review, verification, updating and submission of information related to various entitlements such as Rest and Recuperation, Hazard Pay, SOA as well as Classification of hardship duty stations. Ensures timely submission of such information, responds to related queries received from the GSC and the Regions, provides guidance and interpretation on these entitlements, follows up with ICSC, the Secretariat of the Network Field Group in case of discrepancies found in the information received and communicates changes to the regions and the GSC and ensures that revised lists are inserted into HR e-Manual;
2/ Maintains a fully updated list of duty stations eligible for hazard pay and disseminates to GSC and the Regions. Ensures that e-Manual is updated accordingly;
3/Provide administrative support in the coordination of data collection for the ICSC Annual and Mid-year Review of hardship classification of duty stations, ensures timely dissemination of questionnaires to the regions and timely collection of data for submission to the ICSC;
4/ In close collaboration with United Nations Office in Geneva (UNOG), responsible for provision of required data (i.e. duty station codes) to the GSC for creation of duty stations in the GSM.
D. HR e-GUIDE/MANUAL:
1/ In close collaboration with the Policy Specialist and through contact with UN common system agencies, proposes revisions of the different areas of field entitlements (i.e. Mobility and Shipment, Education Grant, Rest and Recuperation, Assignment related entitlements, Overtime etc.) and drafts revisions to the HR
e-Manual.
E. OTHERS:
1/ Drafts in English and French responses to policy related queries as well as requests for exceptional approvals from the Regions and GSC, verifies all important documents issued by the Compensation unit such as Manual provisions, staff rules, information notes, EB documents, etc. - clarifies and resolves any anomalies to ensure accuracy of information;
2/ Responsible for the review and dissemination to the GSC the information on language staff rates/consultants rates received from the CEB secretariat;
3/ coordinates the education grant data collection with regional offices and ensures responses are received within deadlines;
4/ In close collaboration with the Compensation Specialist interacts with other UN agencies by exchanging information on various HR Policies and entitlements with the aim of harmonizing HR practices within the UN family.

II. POLICY
A. Research background policy document and precedents and identify issues that require policy revision.
- Assist in the preparation of documents for submission to GSMC and the Governing Bodies.
- Provide backup services to other team members and perform other duties and tasks as required.
- Provide secretarial and clerical support to the team, monitor deadlines of various submissions to the EB, WHA, GSMC, CEB, HLCM and ICSC.
- Ensure the smooth and effective operation of the administrative functions of the unit, make arrangements for official travels and meetings, including VCs and teleconferences for all HR Specialists of the Unit.
- Takes the draft minutes of the meetings and assist in editing, formatting and finalizing documents.
- Maintain efficient information storing and retrieval system for historical records of policy matters and precedents.
REQUIRED QUALIFICATIONS
Education:
Essential:
Completion of secondary school.
Skills:
Communications and interpersonal skills required as well as tact, discretion, experience and courtesy which are essential in the execution of tasks and duties.

WHO competencies:
Producing results
Fostering integration and teamwork
Communicating in a credible and effective way
Moving forward in a changing environment
Experience:
Essential:
8 years' experience in HR administration. Considerable experience in HR work in WHO or other UN Organizations.
Wide knowledge and experience of the principles, policies, regulations and practices governing personnel administration work.

Desirable:
Advanced training in the use of computer-based information systems.
Field experience and specialized work experience in the area of benefits and entitlements would be an asset.
Languages:
Expert knowledge of English or French with intermediate knowledge of the other is required.
Additional Information:
The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-term and Temporary appointments), 2. External candidates.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office.
Other similar positions at the same level may be filled from this vacancy notice.
A written test may form part of the screening process.
This Vacancy Notice is published in English only.
Annual salary: (Net of tax)
CHF 82248 at single rate
CHF 82248 with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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