BUDGET AND FINANCE ASSISTANT (EMRO/13/FT529)

27 July 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EMRO/13/FT529
 
Title: Budget and Finance Assistant
 
Grade: G5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years - post of limited duration
 
Date: 2 December 2013
 
Application Deadline: 13 May 2014 Vacancy Filled
 
Duty Station:  Cairo, Egypt
 
Organization unit: EM/DAF General Management (EM/DAF) /
EM/BFU Budget and Finance Services (EM/BFU)
 
OBJECTIVES OF THE PROGRAMME :
Budget and Financial Services (BFU) is a part of the Division of General Management and is responsible for supporting the work of WHO by providing efficient and flexible management of the Organization's financial resources and for accommodating varying circumstances while allowing for sound financial control and ensuring adherence to financial rules and regulations at all times.

Purpose of the Position:
To ensure effective and transparent budget and financial support across the Region for all sources of funds in order to assure a seamless budgetary and financial process.

Organizational Context:
- Work is performed in a typically normal office environment.
- The incumbent works independently, on day-to-day routine tasks. Some judgment and interpretation are involved to determine appropriate methods for the processing of the various accounting tasks and in adapting established practices to assigned work.
- Difficult assignments are reviewed in process at discretion of supervisor. Completed work is reviewed by supervisor(s) for accuracy in the completion of tasks, adherence to the established procedures, deadlines and compliance with related policies.
Description of duties:
The duties of the incumbent are not intended to be all-inclusive nor are all duties listed hereunder carried out by the incumbent. Staff may be rotated and assigned to perform various duties of similar complexity within the Budget and Finance unit including ad-hoc assignments as determined by supervisors as well as reinforcing other teams or replacing other staff members as deemed necessary.

Based on the established financial rules and procedures, and under the direct supervision and day-to day oversight of the Team Leader, the incumbent will be assigned to one of the following sub-units to perform responsibilities of similar complexity as follows:

HR workplan management sub-unit
1. Monitoring and processing salary work plan balances, expenditure, budget planned cost, adjustment of awards, task mapping, position parameters, creation, extension and termination of positions.
2. Reflecting award budget against the relevant Organization Wide Expected Results (OWERs) and positions' mapping ensuring the validity and availability of funding.
3. Liaising with all Budget Centers and providing timely and accurate customer support.
4. Extracting data from GSM and producing reports in a format which facilitates analysis and reporting as required.

Income and awards management sub-unit
1. Monitoring and processing the activation and distribution of awards.
2. Reviewing and following up on cash receipts and unapplied receivable balances.
3. Monitoring and processing revisions of amounts against award distribution by Strategic Objective/ Organization Wide Expected Result (SO/OWER) and budget centre.
4. Verifying validity of awards and linking awards to projects.
5. Contributing to best financial practices by identifying and reporting funding/budgeting problems and proposing alternative solutions.
6. Extracting data from GSM and producing reports in a format which facilitates analysis and reporting as required.

Imprest Expenditure and Review sub-unit
1. Monitoring and processing of e-Imprest GL's and all e-Imprest transactions.
2. Review of services purchase orders - Imprest, DFC's, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
3. Preparing and verifying journal vouchers and monthly replenishments.
4. Extract data from GSM and produce reports in a format which facilitates analysis and reporting as required.

Accounts payable sub-unit
1. Monitoring and processing of Common Payment Platform (CPP) payment instructions, payroll and Payroll Standing Transactions (PST), payments for IC meetings, regional office eImprest vouchers, bank reconciliations and expenditure batches.
2. Providing general assistance on financial information to EMR staff members.
3. Liaising with service centers and HQ to resolve problems and address staff members' queries.
4. Extracting data from GSM and produce reports in a format which facilitates analysis and reporting as required.

Staff Health Insurance sub-unit
1. Journalizing of various medical claims submitted by staff members and SSA holders; ensuring accuracy of payment by verifying prescribed medicines against doctors' prescriptions and scrutinizing medical claims of entitled staff members.
2. Confirming relevant proof of payments and revising any other documents that support the cost of medical treatment and medicines.
3. Affirming that prescribed drugs and medical services are covered and reimbursed under SHI plan and contacting physicians, hospitals, pharmacies and other medical services to confirm the validity of payment, as necessary.
4. Providing timely and accurate customer service to all staff members. Preparing cases for Regional Staff Health Insurance Surveillance Committee (SHISC) and contacting external service providers and cost containment companies as necessary.

Achievement Activities Include:
- Accuracy of financial data and adherence to deadlines and financial rules and procedures.
- Support the Budget centers to achieve sound financial management.
- Contributition to the efficient work results of BFU sub-units.
- Effective monitoring and reliable financial reporting.
REQUIRED QUALIFICATIONS
Education:
Essential: Completion of secondary school with additional training in automated accounting.

Desirable: University degree in commerce, finance, business administration or related field would be an asset.
Skills:
Competencies:
1) Communicating in a credible and effective way.
2) Knowing and managing yourself.
3) Producing results.
4) Moving Forward in a changing environment .
5) Fostering integration and teamwork.

Functional Skills and Knowledge:
- Demonstrated knowledge of general accounting principles, procedures, and practices.
- Ability to understand and apply administrative rules and procedures related to financial rules and regulations.
- Ability to maintain good working relationships with clients and stakeholders.
- Delivering quality results in pressing situations and conflicting priorities.

IT skills:
- Excellent knowledge of Microsoft Office and Internet.
- Knowledge and ability to operate ERP systems.
Experience:
Essential: Five years experience in applying administrative and financial procedures through progressive work in finance and accounting activities.
Languages:
- Excellent knowledge of English and Arabic.
- Knowledge of French is desirable.
Additional Information:
This post is subject to local recruitment and will be filled by persons residing within the local commuting area. Only candidates under serious consideration will be contacted for interviews and tests, if applicable. The written test might be used as an eliminatory tool.
Annual salary: (Net of tax)
EGP 84925 (subject to deductions) at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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