HUMAN RESOURSES OFFICER, HEAD OF CLASSIFICATION AND RECRUITMENT (PD 324390) (EMRO/13/FT493)

24 May 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EMRO/13/FT493
 
Title: Human Resourses Officer, Head of Classification and Recruitment (PD 324390)
 
Grade: P4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Post of limited duration for 2 years
 
Date: 13 November 2013
 
Application Deadline: 18 January 2014 Vacancy Filled
 
Duty Station:  Cairo, Egypt
 
Organization unit: EMRO Eastern Mediterranian Regional Office (EM/RGO) /
EM/DAF General Management (EM/DAF)
Division of Administration and Finance (DAF)
 
OBJECTIVES OF THE PROGRAMME :
The Division of Administration and Finance is responsible for providing efficient and effective support service to all programmes and activities of the organization in the Eastern Mediterranean Region in respect of human resources management, administration, budget and finance, supplies, conference and IT services.

The objective of the Human Resources Services in EMRO is to ensure that competent and motivated workforce is available to deliver programme activities in accordance with the WHO global mission. This is achieved through provision of sound advice to the management, HR planning, job design and classification, recruitment and selection, administration of contracts, staff onboarding, development and learning, performance management, career and mobility management, and management of staff relations.
Description of duties:
Purpose of the Post:
The objective of the post is to provide advice and guide the teams of HR specialists in the area of organizational design, workforce planning, classification and recruitment.

Organizational Context:
Under the general guidance of the Senior Human Resources Officer, the incumbent directs and leads Classification and Recruitment Sub-Unit. He/she provides advice in his/her area of responsibility, interprets policies and makes recommendations for exceptions. The incumbent acts as a substantive contributor in creating and implementing organizational structures and in facilitating HR planning. The incumbent identifies needs for, and proposes approaches to the development and revision of regional policies and procedures in the area of responsibility. He/she provides advice to managers and staff members in the Regional Office (RO) and Country Offices (COs) on workforce planning, classification and recruitment issues and liaises with relevant Human Resources Development (HRD)/HQ colleagues.

Summary of Assigned Duties:
General:
1. Plan, guide, manage and supervise Classification and Recruitment Sub-Unit. Set goals and objectives for the Sub-Unit, plan and monitor the work flow; and develop short and long term plans for staff to ensure optimal utilization of available resources.
2. Oversee the implementation of standardized working procedures; monitor turn-around time and service delivery; and recommend changes to improve overall services.
3. Provide sound technical advice to the managers on organizational design, classification and recruitment issues including job analysis and post description writing as required; general staffing actions; recruitment and selection policy and procedures; and outreach activities to support workforce planning.
4. Keep abreast of developments in his/her areas of responsibility and analyse best practices within and outside of the UN system.
5. Identify the needs and propose new policies and practices to meet the evolving needs of EMRO. Develop, test and/or adjust relevant tools and systems to support HR planning, organizational design, classification and selection.
6. Monitor and ensure the implementation of policies, practices and procedures in the area of responsibility, both in RO and COs. Ensure required reports are available to the management.

Organizational design and workforce planning:
7. Review proposals and advises on the creation and change of organizational structures with respect to staffing requirements and job design; assess the impact on work allocation, grading patterns, staffing levels, and job design; and develop implementation approaches to ensure optimum staffing structures for programme delivery and smooth implementation. Perform CO reviews and provides advice on restructuring in the RO.
8. Advise managers on the best approach in meeting their programme requirements through HR planning and organizational design; provide guidance in the interpretation and application of related policies; and promote awareness, understanding and support for HR planning and organizational design. Establish and maintain regional standards by highlighting any discrepancies or issues that contradict corporate rules and regulations or creates precedence cases within the Region and propose appropriate solutions.
9. Analyse staffing trends and patterns affecting HR capacity and demographics in the EMRO. Assess and forecast current staff capacity and demographics against future turnover and anticipated programme and workforce requirements, and propose staffing strategies and models relating to succession planning, recruitment, and reassignment. Make recommendations on how to meet corporate goals, including inter alia gender and diversity. Monitor implementation of HR plans and prepare comprehensive statistical reports on HR-related topics including proposals on how to address identified issues. Make recommendations on the harmonization of the recording, analysis and reporting of organizational design and HR statistics, within the context of the Organization's integrated electronic systems.

Position Classification:
10. Supervise job analysis and evaluation of GS positions across the Region and carry out job analysis and evaluation of professional positions, including desk audits if required. Make recommendations on the appropriate title, category, occupational group and grade level of positions applying respective Job Evaluation Standards. Ensure internal grade relativity and the principle of equal pay for work of equal value across the Organization.
11. Prepare job classification aids such as guidelines for completing position descriptions and provide training on this to the Technical Units.
12. Develop and classify generic position descriptions. Ensure that generic PDs are used when available.

Recruitment and Selection:
13. Coordinate and supervise recruitment and selection process. Monitor trends in recruitment activities and provide analysis on competitive selection, geographical distribution, gender monitoring and recruitment turn-around-times to support management. Develop outreach initiatives to improve gender/geographical balance of the workforce in EMRO.
14. Represent HR in Interview Panels as required, advising on the interpretation and application of selection policies, procedures and WHO staff rules and regulations.
15. Develop proposals on the design of regional recruitment rosters; supervise implementation and maintenance of the rosters.
REQUIRED QUALIFICATIONS
Education:
Essential: University degree in human resources management; public, international or business administration with emphasis on Human Resources; or other fields related to human resource management. Masters degree in any of the above disciplines.

Desirable: Training on UN Classification standards; training or education in the area of organizational design.
Skills:
Competencies:
1) Producing results
2) Moving forward in a changing environment
3) Communicating in credible and effective way
4) Creating an empowering and motivating environment
5) Setting an example

Functional Skills and Knowledge:
- Thorough knowledge of human resources management principles and practices in a multicultural environment;
- Solid knowledge of job classification, organizational design, and workforce planning principles;
- Ability to structure and articulate complex human resources issues;
- Ability to work both independently and in a team setting;
- High sense of responsibility and strong organizational skills;
- Ability to work under pressure with conflicting priorities;
- Strong client focus;
- Excellent interpersonal, communication and negotiation skills.

Other Skills:
Computer literacy (Word, Excel, Power point, etc). Experience and training in an Enterprise Resource Planning (ERP) environment would be an asset.
Experience:
Essential: At least 7 years of relevant professional experience combined at national and international levels in the areas of organizational design, classification and recruitment/selection.

Desirable: Experience in an international organization and familiarity with the structure of the UN Common System and WHO Regulations and Rules would be an advantage. Familiarity with UN Job Evaluation Standards.
Languages:
Essential: Excellent knowledge of English.

Desirable: Working knowledge of another official WHO language would be an asset.
Additional Information:
- Applicants are kindly requested to pay attention to the screening questions as they will be used to screen out unqualified candidates.
- Only qualified applicants with the relevant experience will be considered.
- A written test/presentation and interviews will be used as a form of screening. The written test might be used as an eliminatory tool.
- Other similar positions at the same level may be filled from this vacancy notice (this could be the base for rosters).
- Interviews will include competency-based questions.
Annual salary: (Net of tax)
USD 67483.00 at single rate
USD 72467.00 with primary dependants
Post Adjustment: 39.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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