ASSISTANT (SDL) (WPRO/13/FT423)

5 December 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WPRO/13/FT423
 
Title: Assistant (SDL)
 
Grade: G4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years
 
Date: 7 October 2013
 
Application Deadline: 28 October 2013 Vacancy Filled
 
Duty Station:  Manila, Philippines
 
Organization unit:
Staff Development and Learning (SDL)
 
OBJECTIVES OF THE PROGRAMME :
The objectives of the Human Resources Unit are to carry out, in an efficient and timely manner, all human resources activities for the WHO Regional Office for the Western Pacific and countries in the region, including policy formulation, post classification, recruitment and contract administration, performance management and staff development, and to provide advice on human resources matters to senior management and staff at all levels throughout the region.
Description of duties:
1) Assists in conducting or preparing training proposals, reports, and special projects and in monitoring training plans;

2) Builds and maintains the staff training histories in the Learning Management System; extracts and collates training data and reports;

3) Coordinates and arranges training activities (e.g. prepares schedules, confirms attendance, arranges room reservations, distributes training materials/evaluation forms, issues certificates of completions, etc), including planning and securing training materials and supplies;

4) Provides administrative support in monitoring the Performance Management and Development System and preparing periodic reports/statistics;

5) Provides secretarial support to the AA/SDL:
(a) screens incoming correspondence, documents and reports and routes to supervisor with full background material; ensures its distribution and follows-up on deadlines
(b) drafts/prepares general correspondence on brief instructions or own initiative; types correspondence, statements, reports, studies, including statistical tables, etc.
(c) opens, organizes and maintains related files with an appropriate system for follow-up on responses and deadlines

6) Provides assistance in the administration of interns and volunteers as follows:
(a) reviews applications for internships and routes to relevant technical units
(b) reviews requests for internship or volunteers to ensure that all conditions are met
(c) maintains the list of interns/volunteers and updates the Personnel Administration System

7) Perform other related duties as required or instructed, including providing support to other areas of work.
REQUIRED QUALIFICATIONS
Education:
Completion of secondary school education or equivalent.
Skills:
The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training and/or self-training. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO.
Experience:
At least 3 years of experience on Human Resource Management and or training/staff development including secretarial or administrative positions. Relevant experience in WHO or another UN agency or international organization is an asset.
Languages:
Excellent knowledge of spoken and written English.
Additional Information:
Post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the office. Only candidates under serious consideration will be contacted.
Annual salary: (Net of tax)
416 683 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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