CLERK (WPRO/13/FT410)

27 September 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WPRO/13/FT410
 
Title: Clerk
 
Grade: G3
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years
 
Date: 30 September 2013
 
Application Deadline: 21 October 2013 Vacancy Notice Cancelled
 
Duty Station:  Manila, Philippines
 
Organization unit: WP/ASO Administrative Services Office (WP/ASO) /
WP/REG Registry (WP/REG)
 
OBJECTIVES OF THE PROGRAMME :
To provide efficient service on mail, pouch, courier, referencing and records management.
Description of duties:
Under the general supervision and guidance of the Administrative Assistant, Registry, the incumbent performs the following functions:

1. Receive and sort incoming mail from the post office, courier and messengerial services; arrange for necessary distribution.

2. Check/Verify serial and number of pouch bags review and sort content against manifest; report any discrepancies, maintain and update record/checklist of pouches.

3. Assist in the classifications, scanning and inputting of records to the Registry Correspondence System pertaining to all technical programmes of the Organization.

4. Maintain and update records of incoming and outgoing communications from pouch, regular mail, courier and other messengerial services; prepare monthly statistical reports.

5. Provide assistance in the creation and modification of folders under procurement services in the Records Management System (RMS), using the correct naming convention.

6. Assist in checking/verifying and scanning of supporting documents (purchase orders and invoices) for payment through Global Service Centre (GSC).

7. Occasionally replace staff within the unit during their absence, as coordinated by the Administrative Assistant.

8. Follow the appropriate standard operating procedures (SOPs) when handling suspicious mail or packages.

9. Perform other duties as may be required.
REQUIRED QUALIFICATIONS
Education:
Equivalent to graduation from secondary school with thorough training and/or experience in handling mail and other types of communications and good record management. Computer training in database management is desirable.
Skills:
Knowledge of basic office procedures in handling incoming/outgoing documents and parcels. Good typing skills and skills in various software applications. Knowledge of records management in GSM. Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.
Experience:
At least two years experience in general clerical duties and handling material/correspondence of sensitive and/or confidential nature or in similar job. Previous experience in an international organization an advantage.
Languages:
Intermediate knowledge of spoken and written English.
Additional Information:
Post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the office. Only candidates under serious consideration will be contacted.
Annual salary: (Net of tax)
350 145 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.