FINANCE/BUDGET ASSISTANT (HQ/13/FWC/FT409)

5 December 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/13/FWC/FT409
 
Title: Finance/Budget Assistant
 
Grade: G6
 
Contract type: Fixed-term Appointment
 
Duration of contract:  1 year
 
Date: 27 September 2013
 
Application Deadline: 18 October 2013 Vacancy Notice Cancelled
 
Duty Station:  Geneva, Switzerland
 
Organization unit: HQ/FWC Family, Women's and Children's Health (HQ/FWC) /
HQ/FWA FWC ADGO Office of the Assistant DG (HQ/FWA)
 
Description of duties:
To provide assistance and support to the Management Officer as related to the preparation and monitoring of budget estimates, the financial transactions of the cluster, the accounting, journalization and liquidation of payments, and the preparation of documentation for programme planning and evaluation activities with specific reference to the Global Management System (GSM).

1. computes cost estimates such as duty travel, meetings and staff cost estimates as per
divisions/programmes requests; prepares issuance/revision of allotment notifications and transfer of allocations between appropriate sections/offices; maintains any background, related correspondence and documentation and related computerized cross-reference files; prepares summaries of documents and various statements for budget estimates and consolidation, working papers for Governing Bodies, briefing material and reports.

2. checks and clears obligating documents; assists in analysing payroll reports on overtime; checks, enters, tabulates and revises data on own initiative, and, in case of discrepancies, searches relevant background and submits to supervisor.

3. reviews supporting documentation in delegated authority and approves, for accounting purposes, obligation and committal documents for the formal establishment of obligations in HQ expenditure accounting system, ensuring completeness and conformity with WHO Financial regulations, Financial Rules, relevant Manual provisions and established accounting/administrative practices.

4. is responsible for the continuous liquidation process related to pre-payment control of payment requests received from authorizing divisions/programmes within the cluster, the ongoing review of balances of unliquidated obligations to ascertain availability of funds as related to anticipated charges, for critically reviewing payment action concerning variation reports and allotment line balance reports to check on debits to incorrect accounts, obligations or allotments, and to initiate corrective actions.

5. reviews, verifies and annotates programme planning documents for the attention of the supervisor; schedules and compiles the submission from the clusters/divisions/programmes related to the programmes of work and budget, checking on consistency of language and presentation, and that they are prepared according to instructions; assists in the finalization of the cluster annual work plans, particularly to ensure consistency with the programme budget, drawing the responsible officers attention to discrepancies.

6. guides and/or briefs staff at all levels on the GSM and about the information and data required from the divisions/programmes and other clusters or sources; searches, collects and summarizes information and data on WHO and the clusters policies and priorities; extracts quotations on assigned subjects and carries out documentation searches on own initiative or on the basis of broad instructions.

7. analyses negative balances on allotments as reported by the GSM system; reviews with the supervisor and/or reference technical divisions/programmes in the cluster as required and initiates corrective action.

8. performs other related duties as requested including providing support to periodic monitoring and implementation reviews, providing support to self-evaluation exercises by programme, cluster, theme or other area, and assisting in the preparation of documents for external evaluation exercises.
REQUIRED QUALIFICATIONS
Education:
Work requires completion of secondary school or commercial school with a focus on business/administration.
Skills:
A knowledge of general financial policy theory and procedures. Training in UN/accounting/finance systems is an advantage. Proven skills in drafting and editing required. Training in accounting or financial management an asset.
Experience:
At least six years' experience in administrative positions, with several years experience in budget and finance and preferably with several years' experience in WHO in an administrative division to have a sound knowledge of its rules, regulations, procedures and practices as related to the work.
Languages:
Expert knowledge of English or French with intermediate knowledge of the other language.
Additional Information:
Other similar positions at the same level may be filled from this vacancy notice.

This vacancy is published in English only.

Priority will be given to internal candidates.

This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office.
Annual salary: (Net of tax)
CHF 82,248 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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