FINANCE SPECIALIST (PAHO/13/FT408)

24 July 2016
 
PDF/Print version
Share this vacancy
 
Returning applicants, please log in
Not registered? Register here
 
List of closed vacancies
 
Return to current vacancies list
Vacancy Notice No: PAHO/13/FT408
 
Title: Finance Specialist
 
Grade: P2
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period. POST OF LIMITED DURATION.
 
Date: 26 September 2013
 
Application Deadline: 24 October 2013 Vacancy Notice Cancelled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Financial Resource Management (FRM)/Accounting Operations and Statutory Reporting (FRM/AR)
 
OBJECTIVES OF THE PROGRAMME :
The Department of Financial Resources Management (FRM) oversees the financial transactions of the Organization by establishing its financial regulations and rules, as well as the accounting policies and procedures; monitors the inflow of funding and utilization of resources; processes the disbursements of funds; prepares the Organization's financial statements including the reporting of regular funds and extra-budgetary funds; is responsible for investments, banking, and financial analysis; monitors the country offices' financial administration, Staff Health Insurance, settlement of U.S. taxes, and the processes and systems within FRM's area of responsibility.
Description of duties:
Under the general supervision of the Advisor, Accounting Operations and Statutory Reporting, Financial Resources Management (FRM/AR), and the direct supervision of the Finance Specialist, FRM/AR, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

a) Prepare the financial information to World Health Organization (WHO), which includes but is not limited to: (a) Monthly financial return; (b) Annual financial return; (c) Specific reports on special audits to WHO funds; (d) Inter-office transactions (IOT) reports and reconciliations; (e) Miscellaneous reconciliations and reports;
b) Liaise with WHO in regards to the flow of financial information between the two Organizations;
c) Monitor and respond to official queries from WHO and WHO Regions;
i) analyze and revise, when necessary, any un-liquidated obligations;
ii) review WHO reserves to ensure that they are valid and transfer any savings or over-expenditure to reserve clearance;
iii) reconcile WHO monthly expenditure records to general ledger accounts;
iv) establish financial control obligations for WHO, and WHO Regions;
d) Assist in maintaining, on a day-to-day basis, the World Health Organization (WHO) general ledger and subsidiary ledgers;
e) Responsible for approving the vendor's table activity-establishment of new vendors and changes to the existing vendors;
f) Verify the allotment/index table and posting of all new allotments into the expenditure records; analyze overdrawn allotments for WHO;
g) Record of accruals and accruals reversals;
h) Assist in the planning, development and enhancement of the Organization's computerized information systems; as well as implement administrative guidelines, procedures and controls to improve the efficiency and effectiveness of the services provided to WHO;
i) Provide support to the Finance Specialist, as required; serve as Acting in his/her behalf, as needed;
j) Prepare procedures and guidelines regarding process and activities for areas of responsibility;
k) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: A bachelor's degree in accounting, finance, or business administration, with an emphasis on accounting theory and applications from a recognized university.
Desirable: A master's degree in accounting, finance or business administration or a professional certification as Certified Public Accountant or Chartered Accountant would be an asset.
Skills:
-- Intrainstitutional Action: Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
-- Communication: Actively engages in conversation with the key players in a multicultural environment both within and outside the organization. Develops a network of appropriate contacts inside and outside PAHO to gain information or to build an alliance. Takes into consideration the multicultural differences within the organization.
-- Analysis, Synthesis, and Forecasting: Takes or organizes individual and collective action after analyzing situations on the basis of the available evidence and knowledge. Continuously analyzes the evolution of situations in an area of work and makes suggestions to adjust or confirm the decisions necessary to implement required actions. Is capable of anticipating the implications of an analyzed situation between six months to one year ahead.
-- Accountability: Accurately and objectively provides information, as required, on one's activities. Prepares accurate and objective reports on one's activities and partial/final results. Can account for each of the specific tasks of one's work.
-- Service Orientation: Corrects the client's problems promptly and without confrontation. Is helpful when client (internal or external clients) is going through a critical period.
-- External Action: Deliverables are on time. Keeps establishing and maintaining mutually beneficial productive relations and partnerships with counterparts in other institutions and sectors.
-- Information Management: Verifies that relevant information is obtained, processed, selected, and disseminated in area of work. Acquires the training to utilize technologies for processing information relative to the area of work in a logical and organized manner, which facilitates the dissemination of information, resulting in information that is consistent, valid and accurate. Keeps abreast of latest technologies for processing the information relevant to the area of work, and weighs its advantages/disadvantages.
-- Continuous Learning: Takes concrete steps on one's own initiative to keep up-to-date on the most recent trends in knowledge in the area of work. The knowledge and achieved experience is shared with others. Is aware of other industries' or organization's best practices and applies them.

Technical Expertise

- Knowledge of current best practices in computerized financial systems, with specific emphasis on internal control environment, oversight practices, and the development of policies and procedures.
- Ability to apply accounting theory and principles to financial systems to ensure the correct application of the accounting theory and principles.
- Ability to develop work and business plans.
- Ability to establish training programs and prepare training materials.
- Ability to establish and maintain collaborative relationships within and outside traditional financial functions and within a multi-cultural environment.
- Strong professional oral and writing skills, including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

IT Skills
Demonstrated ability to effectively utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Other IT skills and knowledge of automated systems and microcomputers particularly with regard to financial, accounting, and/or administrative operations and other software programs such as Monarch, Microsoft SharePoint, Microsoft Access, and Microsoft Project would be an asset.
Experience:
Essential: Five years of combined national and international experience in financial systems and/or accounting in the private or public sector.
Desirable: Experience working with International Public Sector Accounting Standards (IPSAS) would be an asset.
Languages:
Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Additional Information:
ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Annual salary: (Net of tax)
US $46,730.00 at single rate
US $49,821.00 with primary dependants
Post Adjustment: 50.6 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

INTERVIEWS MAY BE USED AS A FORM OF SCREENING

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
PAHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
Share