ASSISTANT (COMMUNICATIONS) (UNITAID/13/TA84)

25 July 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: UNITAID/13/TA84
 
Title: Assistant (Communications)
 
Grade: G5
 
Contract type: Temporary appointment
 
Duration of contract:  12 months
 
Date: 28 August 2013
 
Application Deadline: 25 September 2013 Vacancy Filled
 
Duty Station:  Geneva, Switzerland
 
Organization unit: UT UNITAID (UT)
UTD International Drug Purchase Facility
 
OBJECTIVES OF THE PROGRAMME :
UNITAID's mission is to improve access to treatment and diagnostics for HIV/AIDs, malaria
and tuberculosis for people in developing countries by leveraging price reductions for better drugs and diagnostics and accelerating the pace at which they are made available.
Description of duties:
General Administration:
- Provide administrative and logistics support to the communications manager and team.
- Assist all coordination and organization of logistics for events, meetings, and other activities.
- Ensure activities are well planned, administrative procedures are closely followed, documentation well-prepared, and solutions are proactively sought to any problems which may occur to ensure smooth running of procedures.
- Handle contracts for consultants, Agreements for Performance of Work (APW), Technical Services Agreements (TSA), and General External Services requests (GES). Monitor and record receipt of deliverables, and initiate and monitor payments as needed.
- Similarly handle processes for procurement of goods.
- Prepare travel requests for official travel. Make flight and hotel reservations, prepare travel files and deal with other related matters in a timely fashion, and take necessary follow-up actions.
- Assist in planning and budgetary process for the team including providing a tight financial control and overview.
- Develop and maintain databases, contact lists and planners.
- Document preparation including document formatting, translation handling, editing, checking for correct style.
- Maintaining team's on line filing systems for documentation.
Media:
- Handle media requests or requests from other external parties, and liaise appropriately with internal and external staff to ensure a timely and appropriate response is given.
- Anticipate needs and prepare or suggest solutions to team. Monitor media coverage and issues, maintaining a comprehensive log of all interviews, and circulating coverage and other information to internal and external stakeholders as appropriate. Issuing media announcements and other media activity.
- Provide technical assistance and posting for the external website, and social media accounts
when required.
Documents/ Publications/ Reports:
- Provide administrative support to the production of publications and promotional items, including liaison with external suppliers, proactively
managing the relationships and administrative procedures with them for timely implementation of
tasks.
- Maintain a system of classification, and stock control for UNITAID publications and promotional items.
- Establish and maintain contact database with relevant external contacts (in other global health organizations, grant implementing organization, etc.) for dissemination of reports/publications.
- Perform other duties as required.
REQUIRED QUALIFICATIONS
Education:
* Essential
Completion of secondary education.
Desirable
University Degree in any relevant field.
Skills:
- High standard of written and verbal communication skills, and strong attention to detail.
- Ability to organise own work effectively, prioritising competing workloads and working to tight timescales without losing focus on quality.
- Proactively seek and suggest improvements to existing practices and propose appropriate new ideas using good judgment.
- Capacity to anticipate problems and needs for the communications team and provide solutions and support on a proactive basis.
- Competent using IT, including Microsoft Office (particularly Word, Excel, PowerPoint, and
Outlook) and content management systems.
- Strong team player with a positive outlook, willing to contribute to a well-respected team in a demanding, fast-paced and fast-changing environment.

Competencies:

*1. Producing results
*2. Communicating in a credible and effective way
*3. Knowing and managing yourself
4. Fostering integration and teamwork
Experience:
* Essential
5 years of relevant experience in communications, public relations and administration.
Desirable
Experience in developing and/or maintaining websites and handling of web-based management
systems.
Languages:
Excellent knowledge of English and French.
Additional Information:
Other similar positions at the same level may be filled from this vacancy notice.
This vacancy is published in English only.
Priority to be given to internal candidates.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office.
As a WHO staff member assigned solely and exclusively to support the UTD, selected staff will have no right of reassignment or transfer outside the UTD either during or at the end of his/her appointment, incluing pursuant to WHO Staff Rule 1050. (This does not apply to WHO fixed-term staff members reassigned from a non-Partnership position.)
Annual salary: (Net of tax)
CHF75093 net pa at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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