23 October 2017
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WPRO/13/FT314
Title: Secretary
Grade: G4
Contract type: Fixed-term Appointment
Duration of contract:  1 year
Date: 25 July 2013
Application Deadline: 8 August 2013 Vacancy Notice Cancelled
Duty Station:  Manila, Philippines
Organization unit: WP/DHP Director, Building Healthy Communities & Populations (WP/DHP) /
WP/MHI Mental Health and Injury Prevention (WP/MHI)
To provide secretarial and clerical support to the Mental Health Unit (MHI).
Description of duties:
Under the supervision of the Regional Adviser in Mental Health, the incumbent performs the following functions:

1. Screens and routes incoming mail, documents and reports to the supervisor with full background information; ensures its distribution and follows up on deadlines.

2. Takes/transcribes non-technical correspondence, reports, etc. from dictation, tapes and manuscripts, using word-processing equipment, ensuring grammatical accuracy, conformity with procedural accuracy and format; types reports, studies, including statistical tables, etc. from manuscripts using a word processing equipment.

3. Drafts correspondence on routine matters on own initiative or from brief instructions; takes notes at meetings as basis for minutes and assists in providing interpretation as and when required.

4. Arranges appointments for supervisor, receives visitors; places and screens telephone calls, responds to routine requests for information, and prepares briefing folders for supervisor's duty travels.

5. Maintains general and project files.

6. Assists in searching, compiling and maintaining information relevant to the programme. Maintains appropriate follow-up system on status of programme implementation.

7. Provides support in the arrangements for meetings, workshops and training courses, including preparation of related folders.

8. Provides secretarial and clerical support to visiting staff and consultants as and when required.

9. Occasionally replaces secretarial staff within the division during their absence, as coordinated by the Administrative Assistant.

10. Performs other related duties as and may be required.
Equivalent to graduation from secondary school with thorough training in secretarial and clerical duties.
Thorough knowledge of office procedures. Typing and stenographic skills at required speed. Ability to discern routine from non-routine. Ability to draft correspondence, summary of meetings and notes for the record. Good computer skills and ability to adapt to various software applications. Ability to work harmoniously as a member of a team, adapt to diverse education and cultural backgrounds and maintain high standards of personal conduct.
Three years' experience in secretarial/clerical posts, preferably, including experience in WHO or in another international organization.
Additional Information:
Post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the office. Only candidates under serious consideration will be contacted.
Annual salary: (Net of tax)
416 683 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.