HR ASSISTANT (POSITION NO 346377) (EMRO/13/FT484)

6 December 2016
 
PDF/Print version
 
Returning applicants, please log in
Not registered? Register here
 
List of closed vacancies
 
Return to current vacancies list

The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EMRO/13/FT484
 
Title: HR Assistant (Position no 346377)
 
Grade: G4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years-Post of limited duration
 
Date: 7 November 2013
 
Application Deadline: 10 December 2013 Vacancy Filled
 
Duty Station:  Cairo, Egypt
 
Organization unit: EM/DAF General Management (EM/DAF) /
EM/HRS Human Resources Services (EM/HRS)
 
OBJECTIVES OF THE PROGRAMME :
The objective of the HR unit in EMRO is to uphold the WHO global mission by working in partnership with management and staff to fulfil the Organization's evolving HR needs, in support of efficient and effective program delivery.

Purpose of the position:
To provide high quality, consistent and responsive actions in the area of HR services and monitoring to all Budget Centers.

Organizational Context:
This is a generic post description; incumbent works under the direct supervision of the HR Specialist and general guidance of the Human Resources Officer and is responsible to carry out some or all of the duties outlined below, as assigned. Routine work is performed independently, supervisor provides guidance and instructions on non-routine matters and matters which involve a commitment of significance and/or deviation from established guidelines. Staff may be rotated and assigned to perform other duties including ad-hoc assignments for reinforcing the teams or replacing staff as required.
Description of duties:
- Monitor the GSM HR Action Plan to ensure extensions, reassignments and separation actions are initiated appropriately in a timely manner, sending reminders to concerned staff when necessary.
- Follow up with the Global Service Centre on all the contract administration related matters.
- Respond to general routine queries related to employment conditions; drafting routine correspondence. Refer complex queries and urgent matters to senior staff/supervisors.
- Request and process forms related to performance evaluations, administration of entitlements, e.g. pension funds, designation of beneficiaries, etc. Correspond with concerned staff as and when necessary.
- Review Special Service Agreements (SSA) issued under delegation of authorities to ensure consistency, compliance to procedures and SSA policy.
- Contribute to updating and maintaining related HRIS, compiling HR related data to facilitate issuance of statistics and reports.
- Maintain and update all confidential files pertaining to HR administration of staff and preserve confidentiality of information.

Achievement Activities Include:
- Set priorities of assigned work and respect deadlines.
- Improve communication and follow-up actions; timely response to queries and requests.
- Timely updating and maintaining all related files and tracking systems for administration of entitlements for staff and SSA holders, preserving confidentiality.
REQUIRED QUALIFICATIONS
Education:
Essential: Completion of secondary education supplemented by training in Admin/HR work.

Desirable: University degree in business administration, social sciences or related field is an asset.
Skills:
Competencies:
1) Communicating in a credible and effective way.
2) Producing results.
3) Knowing and managing yourself.
4) Fostering integration and team work.

Functional Skills and Knowledge:
- Good knowledge of WHO rules, procedures and office practices.
- Ability to draft in English neatly, concisely and grammatically correct.
- Very good organizational skills.
- Ability to deal with people of diverse backgrounds.
- Ability to work under pressure.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.):

- Normal office environment.
- Ability to operate PC and good knowledge of Microsoft applications.
- Knowledge of GSM/Oracle applications is an asset.
Experience:
Essential: Two to four years of experience in administrative work, part of which in the field of HR.

Desirable: Experience in the field of administration of entitlements.
Languages:
Excellent working knowledge of English and Arabic. Knowledge of French is an asset.
Additional Information:
This post is subject to local recruitment and will be filled by persons residing within the local commuting area. Only candidates under serious consideration will be contacted for interviews and tests, if applicable. The written test might be used as an eliminatory tool.
Annual salary: (Net of tax)
EGP 68452 (subject to deductions) at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.