ADVISOR, PROGRAM BUDGET (PAHO/13/FT246)

5 December 2016
 
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Vacancy Notice No: PAHO/13/FT246
 
Title: Advisor, Program Budget
 
Grade: P4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period
 
Date: 6 June 2013
 
Application Deadline: 5 July 2013 Vacancy Filled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Planning and Budget / Program Budget (PBU/PB)
 
OBJECTIVES OF THE PROGRAMME :
The Planning and Budget (PBU) Department is responsible for strategic and operational planning, budget management, resource coordination, and performance monitoring and assessment. PBU is also in charge of identification, design, piloting, negotiation, and evaluation of voluntary contribution projects. PBU develops the PAHO Strategic Plan and Program Budget, in alignment with the relevant corporate agreements and obligations of WHO and PAHO, and in order to guide the Organization's work to address the public health challenges of the Western Hemisphere. PBU leads implementation of the Organization's results-based management (RBM) framework, including corporate performance assessment and reporting to Member States. PBU is accountable to the Director and Deputy Director of PAHO for ensuring financial and programmatic planning, monitoring and accountability at the corporate level, including preparation and presentation of related submissions to PAHO Governing Bodies.
Description of duties:
Under the general supervision of the Director, Planning and Budget (PBU), and the direct supervision of the Unit Chief, Program Budget, (PBU/PB), the incumbent is responsible for, but not necessarily limited to, the following duties:

a) Advise and coordinate the work for the elaboration of the Organization's Program Budget; prepare draft documents for Governing Bodies; oversee the work of the staff involved in the document preparation process;
b) Support the implementation of the biennial program budget; prepare instructions and budget guidelines for the submission of biennial workplans; analyze biennial workplans for accuracy, completeness, conformance with established policies and procedures; identify deviations from established norms; prepare summary documentation for review by Executive Management (EXM);
c) Interpret instructions and guidelines from WHO for the preparation of PAHO's portion of the WHO program budget; prepare the budget estimates to be submitted to WHO Headquarters; incorporate decisions and proposals made by EXM;
d) Provide technical support and input from the budget perspective for the PAHO Management Information System (PMIS); ensure coherence with and adequate reporting of the information requirements of WHO Headquarters;
e) Coordinate with the appropriate staff throughout the Organization the definition and inclusion of budget data elements in related program budget and planning systems; establish and maintain operational procedures for these systems and supervise the implementation of these procedures;
f) Manage the transfer of the program budget appropriation and allocation information into the operating budget; coordinate the preparation and notification to all entities of the biennial operating program budget approvals;
g) Plan, organize and report on the Organization's budget management and control functions; closely monitor allocation and allotment levels throughout the biennium against the approved budget appropriation levels; recommend any necessary corrective action;
h) Perform ongoing analysis and forecasting of program budget implementation, as part of the resource coordination process, in order to provide advice and guidance to the respective teams to ensure the efficient and effective implementation of appropriated funds; identify gaps between effective and optimal management of corporate resources, and identify alternatives to fill gaps;
i) Evaluate and make recommendations with respect to operational plans, procedures, practices, and activities affecting the program budget cycle;
j) Provide advice to entities in the preparation and management of planning, programming and budgeting activities: development, implementation, and performance monitoring and assessment;
k) Participate in the planning and performance monitoring and assessment processes, prepare financial implementation reports to inform decisions-making; elaborate related policies, guidelines and management tools as required;
l) Coordinate work with other PBU teams and other governance, technical and administrative areas of the Organization, as needed;
m) When called upon to directly supervise staff, establish clear work objectives, conduct timely and effective performance appraisals, provide coaching and feedback, and support staff development opportunities;
n) Perform other duties as assigned.
REQUIRED QUALIFICATIONS
Education:
A bachelor's degrees in public administration, business administration, management, public policy/economics, finance, the social sciences or related discipline and a master's degrees in public administration, business administration, management, public policy/economics, finance or related discipline from a recognized university.
Skills:
Key Behavioral Competencies
Intrainstitutional Action: Leads team efforts toward full understanding of the policies the organization must operate within as well as the Standard of Conduct for the International Civil Service. Leads employees and co-workers toward operating in a fair, consistent and equitable manner, and displays such behavior by example. Behaves consistently in accordance with the Code of Ethics of the Organization.
Analysis Synthesis and Forecasting: After analyzing situations on the basis of the available evidence and knowledge, leads one's area of responsibility toward individual and collective actions. Encourages the importance of continual analysis. Verifies and promotes that action is taken in situations that will require future intervention, based on ongoing analysis. Leads others in decisions needed to implement required actions. Is capable of anticipating the implications of analyzed situations between one and two years ahead.
Teamwork: Embraces and leads consensual decision-making, that is, leading the fulfillment of team decisions, even when they may not fully coincide with one's own opinions or proposals. Knows how to manage difficult team situations and promotes consensus building. Takes responsibility for the team's successes and failures.
Accountability: Accepts responsibility for the results, for the work of subordinates, for the tasks delegated, the deadlines, and any deviations from them. Requires and oversees the adherence according to the budget. Monitors the progress made upon reaching the objectives and deadlines. For any deviations on the work plan, looks for corrective actions.
Leadership: Uses complex strategies to promote team morale and productivity. Obtains needed personnel, resources and information for the team. Makes sure the practical needs of the team are met.
Information Management:Processes and analyzes the data objectively, presenting it clearly and equitably. Leads the effort to acquire relevant and selected information that facilitates the achievement of organizational results. Evaluates/leads the evaluation of information systems on the basis of its advantages/disadvantages for processing information relevant to the area of work.
Devising the budget for interventions and cost optimization: Identifies the means of and achieves optimization of budget; demonstrates the ability to use resources according to the principles and values of institutional ethics. Distributes resources to projects and activities that are the most needed for the Organization.
Evaluation of Technical Cooperation Interventions: Evaluates criteria for the interventions at the process, management, and outcome level, in addition to technical cooperation evaluation plans, in keeping with the PAHO's strategic direction.

Technical Expertise
- Strong theoretical knowledge and practical expertise in resource allocation and control mechanisms, corporate budgeting and financial management in the context of results based management.
- Expertise in using and managing corporate financial management systems.
- Theoretical knowledge and technical expertise in corporate programming, performance monitoring and assessment in the public health or social sector, preferably in an international organization.
- Mature judgment, strong technical, analytical, conceptual, interpersonal and communication skills; demonstrated ability to identify, assess, analyze, synthesize and provide recommendation on key political, financial and administrative issues.
- Ability to manage multiple issues and tasks in a complex organizational environment and to re-prioritize actions on short notice.
- Ability to review and accurately evaluate new technology and systems options for budget and financial management.
- Strong professional writing skills, including the development of reports, oral presentations, and policy documents for consideration at the highest levels of the Organization.

IT Skills
Demonstrated ability to work with and understand program/budget management systems. Ability to effectively use computer software programs such as Microsoft Office Word, Excel, Access, PowerPoint and Outlook. In-depth knowledge and experience in the development and management of corporate programming and financial systems would be an asset.
Experience:
Essential: Nine years of combined national and international progressively responsible professional experience in financial management and/or budgeting. Extensive experience working with complex data systems, such as those supporting planning, programming, or financial management processes.
Desirable: Experience in developing corporate budgets and/or financial management in the UN system would be an asset.
Languages:
Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Additional Information:
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave.

ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Annual salary: (Net of tax)
US$ 67,483.00 at single rate
US$ 72,467.00 with primary dependants
Post Adjustment: 50.6 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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