UNIT CHIEF, PROGRAM BUDGET (PAHO/13/FT203)

27 September 2016
 
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Vacancy Notice No: PAHO/13/FT203
 
Title: Unit Chief, Program Budget
 
Grade: P5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period
 
Date: 21 May 2013
 
Application Deadline: 19 June 2013 Vacancy Notice Cancelled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Planning and Budget Unit
 
OBJECTIVES OF THE PROGRAMME :
The Planning and Budget (PBU) Department is responsible for strategic and operational planning, budget management, resource coordination, and performance monitoring and assessment. PBU is also in charge of identification, design, piloting, negotiation, and evaluation of voluntary contribution projects. PBU develops the PAHO Strategic Plan and Program Budget, in alignment with the relevant corporate agreements and obligations of WHO and PAHO, and in order to guide the Organization's work to address the public health challenges of the Western Hemisphere. PBU leads implementation of the Organization's results-based management (RBM) framework, including corporate performance assessment and reporting to Member States. PBU is accountable to the Director and Deputy Director of PAHO for ensuring financial and programmatic planning, monitoring and accountability at the corporate level, including preparation and presentation of related submissions to PAHO Governing Bodies.
Description of duties:
Under the general supervision of the Deputy Director, (DD) and the direct supervision of the Director, Planning and Budget (PBU), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

a) Develop, present for approval, monitor and report on the Organization's Program and Budget document and its implementation;
b) Oversee and manage the Organization's budget implementation, including: determining criteria and standards for establishing budgetary ceilings and allocations; prepare periodic and ad hoc analytical budgetary reports for staff and senior management on overall PAHO Program Budget implementation; provide advice to the Director in the review of budget-related proposals, including potential contributions, etc.;
c) Lead, and coordinate the development of operational budget policies, procedures, standards, and plans to ensure correct financial practice and adequate control of the Organization's program budget;
d) Provide authoritative advice and recommendations concerning the budgeting process to the Director, Executive Management and Governing Bodies Members; participate and provide strategic advice in the development of broad organizational objectives and policies that have budgetary implications;
e) Direct the design and implementation of all budget information system modules; plan and organize with other organizational departments the formulation, development, implementation and control of information systems to monitor and improve existing and future business processes of the Organization;
f) Review project agreements with respect to the receipt and commitment of funds by the Organization;
g) Establish and maintain the necessary mechanisms required to ensure good management of the program budget and allow senior managements to concentrate efforts on technical matters and strategic planning;
h) Support the preparation and execution of the Unit's Biennial Workplan; develop, define and establish the objectives, strategy, plan and budget of the Unit; accountable for the products and services of his/her project;
i) Manage, allocate and monitor the unit's financial, logistical and staff resources; prepare, and justify the program and budget proposals;
j) Provide leadership, guidance and monitoring of supervised staff by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts;
k) Promote ethical behavior and integrity in accordance with the Organization's Code of Ethical Principles and Conduct in order to ensure a culture of respect, responsibility, accountability, and compliance.
l) Direct and participate in the development of policies and their implementation and provide authoritative advice in relation to policy and procedures under the areas of responsibility;
m) Participate as a subject matter expert in working groups and task forces as requested by senior management;
n) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
A bachelor's degrees in public administration, business administration, management, public policy/economics, finance, the social sciences or related discipline and a master's degrees in public administration, business administration, management, public policy/economics, finance or related discipline from a recognized university.
Skills:
Key Behavioral Competencies :
--Intrainstitutional Action: Displays, through leadership and decisions, understanding of the political systems and underlying drivers. Plans and evaluates both unit and individual results to achieve the PAHO's mission. Requires that projects be grounded in scientific evidence and that they be consistent with PAHO's vision, mission and values, and appropriate for the setting in which they will be carried out. Demonstrates a full commitment to the mission and values of the Organization by aligning the area of work with the strategic direction of the Organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
--Analysis, Synthesis and Forecasting: Leads one's area toward a culture of decision-making that is based upon objective analysis of situational evidence and application of previously acquired knowledge. Provides oversight in the verification process that targets how area of work takes action in situations that will require future intervention, based on ongoing analysis. Presents solutions evaluating the advantages and disadvantages of each option. Is capable of anticipating the implications of analyze situations for two years or more.
--Performance Management: Evaluates the performance of subordinates in terms of the organizational strategy, provides feedback offering measurable suggestions and promotes their professional development. Develops and implements realistic and achievable work plans--including tasks, priorities, resources and schedules. Adjusts goals and courses of action to meet changing needs. In a systematic way develops people through demanding and challenging projects utilizing each employee's competencies. Effectively uses the Organization's official performance evaluation processes and systems. Uses a regular evaluation system. Provides constant and positive feedback to focus development efforts.
--Teamwork: Develops a high performing team in one's operational area and also encourages teamwork across the Organization. Establishes and models the standard for teams and teamwork. Provides significant contributions when participating in internal and external work teams. Initiates and leads mutually beneficial productive interpersonal relationships based on trust, both inside and outside the Organization.
--Information Management: Initiates, leads and participates in activities to improve systems for the presentation and dissemination of information. Verifies that information from the area of work is handled objectively and presented clearly and equitably. Develops new strategic forms to be more effective and concordant with the dissemination of the information.
--Accountability: Develops a culture that utilizes accountability strategies at all levels and activities, processes, and functions in one's area. Oversees the development and required dissemination of appropriate reports on the monitoring of interventions in terms of partial and final results, as well as all the activities of one's area.
--Devising the budget for interventions and cost optimization: Achieves valuable results from the organizational strategies. Makes optimal use of the available resources. Advocates ethical behavior and follows organizational guidelines when managing resources, helping to prevent and eventually resolving conflicts of interest.
--Resource Mobilization: Establishment of an internal Culture that supports the Organization's strategic direction program of work and the organizational results to enable effective resource mobilization. Supports and makes all efforts to increase the level of resources that are considered necessary for operations. Is capable of negotiating with different types of organizations. Uses the financial and non-financial resources with objectivity.

Technical Expertise:
-Technical: Theoretical knowledge and practical expertise at the highest level, in budgeting, planning and programming with special focus on public health planning, or in related sectors; program management, including staffing, work program delivery, budget management and quality improvement. Depth and breadth of knowledge in program budget preparation, presentation, forecasting, program changes and proposals; strong analytical skills and the ability to provide sound and timely advice and cost/benefit analysis.
-Managerial: Extensive experience in senior and progressively responsible positions in management of large public or private organizations with a substantial administrative element and requiring sensitive negotiations, high level intervention, and extensive budget negotiation and reporting. Demonstrated leadership in strategic, organizational, managerial, and analytic work in health or related sector(s).
-Administrative: Experience with creation and integration of administrative procedures to deliver high quality results; resourcefulness, initiative, highly developed judgment and interpersonal skills to deal with difficult and sensitive situations; courteous style, tact, sensitivity to confidential information; ability to establish and maintain effective team working relations at different professional levels without prejudice to disciplines, nationality, and cultural background.

IT Skills
Ability to effectively use computer software programs such as Microsoft Office Word, Excel, Access, PowerPoint and Outlook. Demonstrated ability to work with and understand program/budget management systems. In-depth knowledge and experience in the development and management of corporate programming and financial systems would be an asset.

Experience:
Essential: Thirteen years of combined national and international progressively responsible experience in planning, organizing and controlling the corporate budget of a public, nonprofit or governmental organization with multiple funding sources. Of these at least three years of progressive supervisory functions.
Desirable: Experience in results-based methodologies and reporting to donors, boards or governing bodies and/or experience in developing corporate budgets and/or financial management in the UN system would be an asset.
Languages:
Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Additional Information:
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave.

ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.

Annual salary: (Net of tax)
US$80,734.00 at single rate
US$86,904.00 with primary dependants
Post Adjustment: 50.6 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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