19 October 2017
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/13/GSC/FT188
Title: Finance Assistant (several positions)
Grade: G5
Contract type: Fixed-term Appointment
Duration of contract:  Two years (initially)
Date: 15 May 2013
Application Deadline: 3 June 2013 Vacancy Filled
Duty Station:  Kuala Lumpur, Malaysia
Organization unit: HQ/GSC Global Service Centre (HQ/GSC) /
HQ/GFI Global Finance (HQ/GFI)
Accounts Payable
The WHO Global Service Centre provides administrative services to all staff and all WHO offices worldwide in respect of human resources, payroll, pension, procurement, accounts payable and support of specific corporate IT applications. The aim of this Centre is to serve as the global platform for the swift and reliable delivery of a comprehensive array of products and services covering all these fields.

The Global Finance team (GFI) within the GSC provides processing and accounting for all payroll, supplier and staff expense payments for the Organization. Payments are prepared on the basis of approved information with the integrated Global Management System (GSM) system, originating from other parts of WHO and from multiple applications (e.g. Procurement, HR, Travel etc). Payment processing requires a number of high volume tasks, which nevertheless require attention to detail. Processing errors could lead to large-scale financial loss to the Organization, and severe inconvenience to staff and/or suppliers, globally. A number of specific functions relating to payroll, supplier and staff expense processing must be met by administrative staff and the specific duties are outlined below.
Description of duties:
The duties are not intended to be all-inclusive nor are all duties carried out by all the incumbents. However, staff may be rotated and assigned to perform other duties within the Accounts Payable Unit including ad-hoc assignments as determined by the Head of Accounts Payable including reinforcing other teams or replacing other staff members as required.

Under the direct supervision of an Accounts Payable sub-unit Team Lead, the incumbent will perform the following duties:

- Process and ensure correct accounting entries for travel claims, removal of personal effects claims;
- Prepare payments for travel or other advances to eligible staff, per diem to participants and temporary advisers;
- Check and verify batches of computer-processed travel claims;
- Prepare and verify computer produced payments and accounting entries;
- Reconcile bank accounts including follow-up of un-reconciled items;
- Check payment files prepared by colleagues prior to transmission to banks;
- Resolve accounting queries;
- Process suppliers' invoices;
- Prepare routine journal accounting entries as required;
- Maintain archive records to control retention periods for all Claims Examination Services payment documents in conformity with legal requirements and WHO Manual provisions;
- Pre-auditing, calculating, accounting, and liquidation of staff members' education grant claims and advances;
- Collection of statistical data for HQ and Regional Offices (ROs) as required for reporting;
- Calculation, accounting and liquidation of home-leave lump-sum advances and related travel claims by staff members;
- Creation and up-dating staff members and suppliers administrative data;
- Follow-up un-reconciled items, resolve accounting queries;
- Other duties as required.

- Completion of secondary school education or its equivalent, complemented by training in accounting or book-keeping.

- Higher level education in finance or accounting related field is desirable.
- Good technical expertise in accounting;
- Ability to multi-task while paying attention to detail;
- Advanced Excel skills;
- Demonstrated skill and proficiency in the use of computers, ERP systems ( such as Oracle e-business suite), and other IT systems;
- Expertise in the use of spreadsheets, word processing, presentation and Web-based software;

WHO Core competencies:
*1. Moving forward in a changing environment.
*2. Producing results.
*3. Communicating in a credible and effective way.
4. Fostering integration and teamwork.
- A minimum of 5 years of relevant practical experience, of which at least 2 years are in the field of accounting or finance;
- Experience with an ERP system, such as Oracle;
- Must have demonstrated experience in general account reconciliations and payment processes;
- Progressively responsible financial administration work experience in an international or multinational organization.

- Administrative work experience in WHO, UN agencies or other international organization.
- Excellent English both written and spoken.

- Working knowledge of French.
Additional Information:
- This vacancy is open to Malaysian nationals living in the local commuting area.
- Only candidates under serious consideration will be contacted.
- Other similar positions at the same level may be filled from this Vacancy Notice.
- A written test may be used for screening purposes.
- The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-Term and Temporary appointments), 2. External candidates.
Annual salary: (Net of tax)
MYR45,838/ exempt of income tax at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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