21 October 2017
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/13/HTM/TA51
Title: Programme Manager
Grade: P5
Contract type: Temporary appointment
Duration of contract:  12 months
Date: 6 May 2013
Application Deadline: 27 May 2013 Vacancy Filled
Duty Station:  Geneva, Switzerland
Organization unit: HQ/HTM HIV/AIDS, TB and Neglected Tropical Diseases (HQ/HTM) /
HQ/GMP Global Malaria Programme (HQ/GMP)
The Global Malaria Programme (GMP) is WHO's disease specific technical department charged with providing guidance to Member States on all aspects of malaria prevention, control, and elimination. Its four core roles are:
1) Set, communicate and promote the adoption of evidence based norms, standards, policies, and guidelines;
2) Keep independent score of global progress;
3) Develop approaches for capacity building, systems strengthening, and surveillance;
4) Identify threats to malaria control and elimination as well as new opportunities for action.
Description of duties:
1) Technical coordination of product development
The incumbent works with Unit Coordinators to ensure that the appropriate steps in the design, development, production, launch, and dissemination of GMP products are accomplished. Such products include: technical guidance documents, operational manuals, handbooks, journal supplements, data reports, and reports of WHO-GMP consultations. S/he assures proactive involvement of WHO Regional Offices in the development of such products, where appropriate, as well as external vetting by partners and the Malaria Policy Advisory Committee (when required). Works to ensure that draft documents have been through appropriate editing as well as internal and external review before initiation of clearance. Works closely with GMP technical officer for Advocacy and Knowledge Management to ensure that there is a launch plan and a knowledge management plan for each product.
2) Workplanning, budgeting, and WHO reporting
The Programme Manager works closely with the Director, GMP and the Unit Coordinators to coordinate the development of biennial, annual, and quarterly work plans and budgets; assess the alignment between proposed work plans and the GMP core roles and 5-year strategy; ensure that required budgets for planned activities are available in collaboration with the Finance Officer; track progress against those work plans; and take primary responsibility for assembling the required information for reporting to WHO on these work plans as required. Oversees and provides guidance on integrating regional and country office (malaria related) programme planning with HQ budgets and workplans.
3) Grant tracking and reporting
The incumbent is responsible for tracking the reporting requirements for all grants to GMP. S/he works with Unit Coordinators to ensure that the deliverables expected under each grant are on
track, and identifies delays and bottlenecks for action by the GMP Senior Leadership team. S/he works with the Unit Coordinators and other GMP staff to ensure that reports to donors are developed and cleared such that timely submission is assured. S/he works together with the Finance officer to track the budgets for grants to ensure timely disbursement and identify any potential funding shortfalls. S/he works with Unit Coordinators and Director GMP in the preparation of new grant proposals, ensuring the development of realistic deliverables and budgets.
4) Management of collaborating center agreements
The incumbent leads development of a strategic plan for engagement of WHO Collaborating Centres over the short and medium term. This will involve the review of existing Collaborating Centre agreements, and determining the extent to which the Collaborating Centres do or do not contribute directly to the executing of the GMP work plan and contribute to achieving the GMP 5-year strategic plan. S/he develops a strategy for engagement of new Collaborating Centres, and oversees the negotiations and development of materials for submission and approval. S/he ensures ongoing oversight of Collaborating Centres, including the timely execution of agreed upon activities and the timely submission of annual and final reports, in liaison with the GMP designated Technical Responsible Officer.
5) Management of GMP support
S/he reviews processes to ensure the high quality and timeliness of services provided by the Directors office, including financial management, procurement, human resources, and travel. Through review of existing systems and the development of plans for improvement, s/he ensures that all aspects of the Director's Office support functions provide high quality, professional and cost effective services that enhance the performance and efficiency of the GMP's work.
6) Coordination of requests for meetings and information from WHO and external Partners
The incumbent works with the Administrative Assistant to handle requests for information from WHO HQ and Regional Offices (including briefing notes, data requests from ADGO or other offices, and information for inclusion in WHO reports). S/he leads the development of a strategy for partner engagement, and together with the Director, GMP, triages and responds to requests for information, telephone calls, and meetings from external partners and stakeholders. In coordination with the technical officer for advocacy and knowledge management, communicates GMP's core roles and strategy, both internally and externally, and supports the development of internal and external presentations. The incumbent assists Director, GMP, in the preparation for major meetings, including the sharing of the agenda with relevant staff and the solicitation and synthesis of staff input. S/he represents the Director and GMP on telephone calls, committees, and meetings as required.
Advanced degree or training in public health, business administration, or other relevant health field; a Masters or Doctoral degree is required.
Ability to promote consensus and interact in a proactive manner. Ability to work as a member team, and to maintain working relationship in a multicultural environment.

Core competencies:
1. Producing results
2. Fostering integration and teamwork
3. Communicating in a credible and effective way
4. Creating an empowering and motivating environment
5. Ensuring the effective use of resources
At least 10 years of experience in project coordination and programme management, with at least 5 of those in developing world settings. Experience working in and managing teams; as well as managing the process to produce outputs from these teams. Experience working in product development, portfolio management and decision analysis. Broad experience with grant and contract management. Knowledge of parasitic and other infectious diseases, specifically malaria, and other priority diseases in Global Health. Knowledge of the global health landscape (development partners, research entities, and implementation partners).
Expert knowledge of English required. Intermediate knowledge of French an asset.
Additional Information:
The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-term and Temporary appointments), 2. External candidates.
Other similar positions at the same level may be filled from this vacancy notice.
A written test may form part of the screening process.
This Vacancy Notice is published in English only.

Annual salary: (Net of tax)
USD 80,734 at single rate
USD 86,904 with primary dependants
Post Adjustment: 103.3 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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